Programme Administrator

1 week ago

Johannesburg, South Africa Absa Bank Limited Full time

Bring your possibility to life Define your career with us
- With over 100 years of rich history and strongly positioned as a local bank with regional and international expertise, a career with our family offers the opportunity to be part of this exciting growth journey, to reset our future and shape our destiny as a proudly African group.Job Summary

To provide project management services and to develop, maintain and enhance operational business relationships.

**Job Description**:
Accountability: Programme Support Activities
- Develop positive relationships with Programme Managers to enable the Programmes by providing support through facilitation, tracking and reporting on programmes, and training.
- Share lessons learned and best practices across programmes, building relationships with stakeholders and brokering relationships at all levels
- Understand the deliverables of internal and external programme customers and contribute to success through cooperative and collegial processes
- Manage communication between Programme Managers, Head: Programme Management and senior programme stakeholders.
- Assist Programme Managers with meeting/workshop setups, liaising with senior executives and their PA’s
- Tracking of Programme Finances on SAP/Coupa and Planex against Business Case and Integrated Programme Schedule.
- Raising burn rate risks to Programme Manager
- End to end responsibility of all programme invoice payments and invoice tracking.
- Must ensure receipt of Revised Financial Forecasts from Programme Manager and ensure revised Programme Schedules align
- Tracking and updating of Programme RAID Log.
- Assisting Programme Manager with development of Steerco and Working Group packs
- Responsible for onboarding and offboarding of programme resources where applicable, including ordering of assets and software were required, and return of assets to IT
- Assist in managing resource allocation, including adjustments based on emerging business or technical opportunities and challenges
- Responsible for/ Assist with Resource attestations
- Assisting Programme Manager to ensure updating and tracking of Benefits Realisation Plans where applicable.
- Setup and Minute all Programme Governance Meetings, e.g. Steerco, WorkCo, Product/Stakeholder meetings.
- Follow up with Programme Managers to ensure monthly Programme reports are produced, distributed and stored digitally on time.

Accountability: Quality Assurance & Technical Support
- Check that all Gated Reviews milestones and/or deliverables have auditable, completed items
- Assist with setting up SharePoint/ Confluence/ Jira where applicable maintain respective repositories.
- Assist with facilitation sessions - setting up, running and documenting.
- Support and Quality check the programme artefacts as per the Group Delivery Assurance Guidelines and conduct remediation actions with Programme Managers
- Quality check the programme/project dashboards and give feedback to Programme Managers
- Assist with creation and management of all resource contracts, project budget requests and contract renewals.
- Main liaison with CRC.

Education

Bachelor's Degrees and Advanced Diplomas: Business, Commerce and Management Studies (required)
- Absa Bank Limited reserves the right not to make an appointment to the post as advertised_

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