Accounts Payable Administrator

3 weeks ago

Cape Town, South Africa Recruitment Matters Africa Full time

Our Client is looking for an Accounts Payable Administrator who will be responsible for processing all invoices received for payment and for undertaking the payment of all creditors in an accurate, efficient, and timely manner.

**Responsibilities**
Manage all shared accounts payable mailboxes
Manage approval workflow for Vendor Invoice Management. (Invoice authorization)
Process 3rd party account payable invoices.
Prepare and administrate regular payment runs (SAP and HSBC).
Post & reconcile all payments processed (SAP and HSBC)
Prepare monthly vendor age analysis.
Prepare & reconcile the 3rd party vendors’ age analysis to 3rd party vendor statements.
Prepare, Reconcile and Post Petty Cash & Company Credit Card Expenses
Verify discrepancies on vendor, Petty Cash & Credit Card reconciliations and resolve reconciling items.
Facilitate payment of invoices due by sending bill reminders and contacting clients.
Assist the financial accountant and finance manager in ad-hoc tasks that may arise.
Provide supporting documentation and GL downloads for auditing purposes.
Prepare all new vendor & employee SAP take-on forms with correct authorization sign-off.

**Key Skills**
Excellent interpersonal and communication skills
Proactive attitude.
A methodical and structured approach to tasks;
Able to set priorities and clear targets; and
Able to grow with the level of responsibilities and with the size and structure of the business.
Proficiency in English and in MS Office
SAP experience is considered to be a distinctive advantage

**Qualifications**
Minimum of 2 years of accounts payable or general accounting experience
Grade 12 / Standard 10
Diploma / Certificate / Course in Accounts Payable or Finance advantageous
Previous experience gained within the International FMCG environment advantageous
Strong MS (Outlook, Excel, Word) skills
An understanding of basic double-entry accountancy is advantageous.

Ability to commute/relocate:

- Cape Town, Western Cape: Reliably commute or planning to relocate before starting work (required)

**Education**:

- High School (matric) (preferred)

**Experience**:

- Accounts Payable Administrator: 2 years (preferred)

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