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Quality Systems Specialist
4 weeks ago
Management of Datacentrix Quality Management Systems ensuring:
- Standardization of systems and platforms, aligning the prescribed methodology
- Compliance to ISO standard clauses
- Coordination or reporting
- Administration of documentation
- Communication and upskill of key process management resources
- Collating Management requirements establishing desired ouput
- Strategic input and innovative structure to drive continual improvement
**3. Primary Role Accountabilities**:
**(Not more than 5 key responsibilities role holder has a controlling impact over)**
1. Standardization of Quality Management systems and platforms
- Input and Maintenance of Sharepoint
- Structure templates and controlled documentation
- Standardize methodology of requirements across all standards
- Review and coordinate documentation upload on Sharepoint
2. Compliance to ISO standard clauses
- Scope verification and policy updates
- Objective and Risk Register compliance
- Audit planning and execution management
- Non -Conformance registration and close out administration
- Management Review coordination
- Control of Quality Management Documents and Records recommendations
- Customer feedback execution
- Awareness campaign organization
- Continual Improvements innovation proposals
3. Coordination of reporting
- Collating of all reporting for Exco, SHEQ meetings and as required
- Complying to Management Review presentation
- Assessing trends and statistis to enable informed proposals and decisions
4. Administration of all Quality Documentation
- Drafting, checking and collating of Policies, Processes and Procedures
- Designing Posters and Articles
- Managing Compliments and Complaints
- Coordinating Tender Responses
- Drafting of NewsFlashes and Newsletters
5. Communication and upskill of process management resources
- New staff Induction overview
- Training and upskill of Process Owners roles and responsibilities
6. Collating Management requirements establishing desired output
- Risk Registers request, verification and upload
- Audit schedule and conclusion aligned to management input
- Monthly feedback and implementation of actions
7. Strategic input and innovative structure to drive continual improvemet
- Review and suggest changes
- Provide proposals for approval
- Project manage and implement
**4. Critical Requirements Skills, Expereince & Qualification**
**Skills: (Prioritize top 5)**
2. High level of English grammar, spelling and punctuation skills
3. Proficient in Microsoft Office (Word, Excel, Power Point, Visio, and Outlook)
4. Ability to plan, coordinate, propose and execute within timeframes
5. Ability to work independently and within a team environment
***
**Qualifications**:
- ISO9001:2015 awareness and implementation
- Understanding of ISO27001, ISO45001, ISO14001
- MS Office
- Sharepoint administration
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