Departmental Administrator B

3 weeks ago

Pretoria, South Africa University of Pretoria Full time

**UP Professional and Support**:
FACULTY OF HEALTH SCIENCES

SCHOOL OF HEALTH SYSTEMS AND PUBLIC HEALTH
DEPARTMENTAL ADMINISTRATOR B
PEROMNES POST LEVEL 10- The University of Pretoria's commitment to quality makes us one of the top research Universities in the country and gives us a competitive advantage in international science and technology development._

RESPONSIBILITIES:
The incumbent will be expected to provide comprehensive high
- level administrative and management support to the Chairperson of the School and the School of Health Systems of Public Health. This will include:
Support to the Chairperson:

- Diary management by panning and arranging meetings with students and staff, communication with third parties and preparation for all internal and external meetings;
- Handle matters requiring discretionary judgment and confidentiality;
- Coordinate and provide support to the Chairperson in all strategic related matters;
- Gather, collating and summarising information for the Chairperson;
- Support the office of the Chairperson’s Committees;
- Coordinate and manage all activities relating to strategic committee and external stakeholder’s meeting;
- Prepare meeting agendas, minutes and documentations;

Academic and research support:

- Manage the administration of submitted final examination marks for Chair’s approval;
- Assist school Chairperson in coordinating with Resource Mobilisation Manager the management of requests and administrative activities related to new and existing research collaborations;
- Assist with capturing information on Research Management System.

MINIMUM REQUIREMENTS:

- A three-year national diploma
- two years’ experience in office management and financial administration in a higher education environment

REQUIRED COMPETENCIES (SKILLS, KNOWLEDGE AND BEHAVIOURAL ATTRIBUTES):

- Applicable professional communication and language skills, both written and verbal;
- Ability to work under pressure without compromising detail and accuracy;
- Ability to prioritise work independently and handle simultaneous assignments with success and accuracy (time management);
- Administrative and organising skills;
- Ability to handle confidential information;
- Excellent interpersonal skills;
- Advanced proficiency in MS Office: Work, Excel, PowerPoint and Access;
- Knowledge of the PeopleSoft System.

ADDED ADVANTAGES AND PREFERENCES:

- B-degree in Administration;
- Three years’ experience in event and project management.
- Driver’s licence.

The annual remuneration package will be commensurate with the incumbent’s level of appointment, as determined by UP policy guidelines, UP subscribes to the BESTMED AND UMVUZO medical aid schemes and contributes 50% of the applicable monthly premium.
- A comprehensive CV;

CLOSING DATE: 07 February 2024
- The University of Pretoria is committed to equality, employment equity and diversity._
- The University of Pretoria reserves the right to not fill the advertised positions._

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