Departmental Assistant

2 weeks ago


Pretoria, South Africa Financial Sector Conduct Authority Full time

**Purpose of the Job**:
To provide administrative and secretarial support to the Governance, Risk and Assurance Department. The person appointed

to this position will report to the Senior Manager.

**Key Performance Areas**:

- Provide secretarial support to the Senior Manager and Chief Risk Officer, including diary management, screening of calls,

client enquiries, etc.
- Plan and arrange departmental workshops, social events, travel and hotel accommodation in accordance with the department’s

annual operational plan.
- Book departmental meetings, distribute agendas and other communication and documentation.
- Book team’s training and conferences, including writing of memorandums and coordination of the payment process.
- Manage departmental stationery, including ordering and stationary stock control.
- Coordinate and manage the team’s telephone bills reconciliations, diary management and venue bookings;
- Maintain electronic filing systems.
- Arrange access and office space for visitors.
- Facilitate attendance of meetings and BCM site tests, including compilation of attendance registers, arranging meeting rooms and

transport where applicable.
- Perform regular asset verification against the departmental asset register.
- Log general office maintenance and IT issues on the relevant helpdesks and follow-up on queries.
- Ensure that supplier invoices are actioned timeously including obtaining necessary supporting documents from the team and/or

service provider and required signatures for approval, raising requisitions (online case creation) and routing to Finance and/or

Supply Chain unit.
- Perform general administrative support to the team members; including providing assistance with the preparation of documents

and slides for presentations and meetings; writing of memorandums; committee submissions, attending to administrative enquiries.

**Other Key Competencies**:

- FSCA is committed towards increasing the representation of marginalised groups in line with its Employment Equity Plan. Persons with disabilities are encouraged to apply._



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