Departmental Assistant

2 weeks ago

Pretoria, Gauteng, South Africa Financial Sector Conduct Authority Full time

Purpose of the Job:

To provide administrative support to the Department and to ensure that office operations within the Information and Communication Technology

(ICT) Division are efficient and successful in supporting business activities. The person appointed to this position will report directly to

the Departmental Head:
ICT Application, Infrastructures and Operations.

K

ey Performance Areas:

  • Render secretarial and administrative support to the Department;
  • Take minutes of meetings as and when required;
  • Maintain files and records with effective filing systems;
  • Monitor office supplies inventory and place orders;
  • Follow office workflow procedures to ensure maximum efficiency;
  • Perform all additional functions ordinarily required of a secretary including, but not limited to preparation of forms and other standard documents
for consideration for submissions to committees;

  • Perform other general office administrative functions required for the effective operation of the ICT Division and assist with the ICT Helpdesk support
and customer related queries;

  • Log calls for external users to the main Service Desk;
  • Follow up on the calls and update the Users on the status of the calls;
  • Advice Users on the right processes to follow when requesting ICT services e.g. SLA;
  • Followup on project related matters with project stakeholders and track progress on action items discussed in meetings;
  • Follow up on document reviews to ensure timeous finalisation of documents;
  • Liaise with Problem Manager and Operations Manager regarding systems disruptions notification/communication to VIP's
e.g. EO's office; and major impact to business and;

  • Support other teams with various administrative tasks (redirecting calls, disseminating correspondence, scheduling meetings etc.).

Other Key Competencies:

and reasonably tidy; reliable, trustworthy, of sound judgment, self-confident and with a friendly, cheerful, co-operative and supportive nature; commitment


to ensuring effective team work and that all work is done timeously, at a high standard and that the organisation's reputation is protected and enhanced.

FSCA is committed towards increasing the representation of marginalised groups in line with its

Employment Equity Plan. Persons with disabilities are encouraged to apply.

A National Diploma in Information Technology or related Degree, with at least 2 years' experience as a Helpdesk Administrator or IT Project Administrator
and the ability to handle more than one task at a time is essential. ITIL Certificate will be added as an advantage.

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