Executive Assistant

4 months ago

Cape Town, South Africa HyperionDev Full time

**ABOUT US**:
HyperionDev is one of the largest providers of accelerated tech education in EMEA and one of the oldest providers of 'coding bootcamps' in the world. We work with top universities such as Imperial College London, The London School of Economics, The University of Edinburgh, and Stellenbosch University to deliver structured technical courses and bootcamps that accelerate people into fulfilling tech careers. We have been recognised as one of the top education technology scaleups in the world and gained the financial backing of Meta (previously Facebook) which recognised us as the most socially impactful startup operating in Africa, where we initially started our work.

We are dedicated to closing the global tech skills gap and we achieve this by integrating tech education with human mentorship and expert code review powered by a workforce in Southern Africa, which lowers the cost of an accessible education in technology. This model has been successful, allowing us to reach millions of learners a year from over 60 countries. We have also partnered with government bodies such as the UK's Department for Education who provide scholarships for students to study on our bootcamps and gain employment at companies such as AstraZeneca and the United Kingdom's National Health Service (NHS).

We're backed by nearly 2000 investors, having raised the largest crowdfunding round of funding for an edtech company in history. As a primarily bootstrapped, profitable, and scale up tech business join us as we play our part in making the world a more stable, safer, and fair place.

**ABOUT THE ROLE**:
As the Executive Assistant to the CEO of our dynamic and rapidly growing tech startup, you will be the linchpin of support for the CEO, providing seamless assistance, managing administrative tasks, and ensuring efficient operations. This position requires a proactive, organised, and adaptable individual who can work in a fast-paced environment, supporting a CEO who travels frequently. The role is based in London or Cape Town and does not require travel between principal locations, but does require the successful incumbent to have the flexibility to adapt to changing schedules and time zones.

**RESPONSIBILITIES**
- **CEO Support**:

- Act as the primary point of contact between the CEO and internal/external stakeholders, managing communication and ensuring the smooth flow of information.
- Coordinate and manage the CEO's calendar, including scheduling meetings, appointments, and making travel arrangements (domestic and international) in alignment with the CEO's preferences and company protocols.
- Prepare and review documents, reports, and presentations for the CEO, ensuring accuracy and quality.
- Assist in coordinating and hosting meetings, preparing meeting rooms, and managing technology requirements for presentations and video conferences. Maintain confidentiality and handle sensitive information with discretion and professionalism.
- **Interdepartmental Liaison**:

- **Travel Coordination**:

- Manage complex travel itineraries, including flights, accommodations, and ground transportation, considering time zone differences and potential changes in the CEO's schedule. Ensure all necessary travel documents, visas, and any other related requirements are arranged in advance.
- **Special Projects and Initiatives**:

- Support and lead special projects assigned by the CEO, such as organising company events, team-building activities, or offsite meetings.
- Collaborate with other members of the executive team to ensure the smooth execution of projects and initiatives.
- Prepare and host regular internal meeting in accordance with their various cadences, including management syncs, cross team syncs, OKR reviews and others

**REQUIREMENTS**:
**_Minimum:_**:

- Proven experience as an Executive Assistant or similar role, preferably supporting C-level executives in a fast-paced environment, ideally within the tech industry.
- Exceptional organisational and time-management skills with the ability to multitask and prioritise effectively.
- Proficient in Google Suite is essential
- Excellent tech skills, and the ability to learn new tools and platforms quickly
- Strong written and verbal communication skills, with a keen eye for detail.
- Ability to adapt to changes in schedule and work hours, accommodating the CEO's travel requirements.
- Discretion and the ability to handle confidential information with professionalism.
- Flexibility and adaptability to work in a dynamic and ever-evolving startup environment.
- A proactive and resourceful mindset, with the ability to anticipate needs and provide solutions.

**_ Preferred:_**:

- A basic understanding of financial concepts and budget management
- A basic understanding of project management methodologies or experience in coordinating and managing projects
- Proficiency in languages beyond English

**BENEFITS**:

- Learn new tech skills:_ We offer our employees the opportunity to en

  • Executive Assistant

    2 weeks ago

    Cape Town, Western Cape, South Africa FROGG Recruitment Full time

    Personal Assistant Job DescriptionWe are seeking a highly skilled and organized Personal Assistant to join our team at Frogg Recruitment. As a Personal Assistant, you will provide administrative support to the Executive and his Executive Assistant, handling various tasks, including scheduling, document management, and event coordination.Key...

  • Executive Assistant

    4 weeks ago

    Cape Town, Western Cape, South Africa FROGG Recruitment Full time

    Job Title: Personal AssistantWe are seeking a highly skilled and experienced Personal Assistant to join our team at Frogg Recruitment. As a Personal Assistant, you will provide administrative support to the CEO and Executive Assistant, handling various tasks including scheduling, document management, and event coordination.Key Responsibilities:Calendar...

  • Executive Assistant

    5 days ago

    Cape Town, Western Cape, South Africa FROGG Recruitment Full time

    Job Title: Personal AssistantWe are seeking a highly skilled and experienced Personal Assistant to join our team at Frogg Recruitment. The successful candidate will provide administrative support to the CEO and Executive Assistant, handling various tasks including scheduling, document management, and event coordination.Key Responsibilities:Calendar...

  • Executive Assistant

    3 weeks ago

    Cape Town, Western Cape, South Africa FROGG Recruitment Full time

    Job Title: Personal Assistant to ExecutiveJob Summary:We are seeking a highly skilled and experienced Personal Assistant to join our team at Frogg Recruitment. The successful candidate will provide administrative support to the Executive and his Executive Assistant, handling various tasks including scheduling, document management, and event coordination.Key...

  • Executive Assistant

    1 week ago

    Cape Town, Western Cape, South Africa Frogg Recruitment SA Full time

    Job Title: Personal AssistantWe are seeking a highly skilled and organized Personal Assistant to join our team at Frogg Recruitment SA. As a Personal Assistant, you will provide administrative support to our CEO and Executive Assistant, ensuring the smooth operation of the executive office.Key Responsibilities:Calendar Management: Assist in managing the...

  • Executive Assistant

    1 week ago

    Cape Town, Western Cape, South Africa Frogg Recruitment SA Full time

    Personal Assistant Job DescriptionWe are seeking a highly skilled and organized Personal Assistant to join our team at Frogg Recruitment SA. As a Personal Assistant, you will provide administrative support to our Executive and Executive Assistant, handling various tasks, including scheduling, document management, and event coordination.Key...

  • Executive Assistant

    4 months ago

    Cape Town, South Africa Believe Resourcing Full time

    **About our Client**: Our client is a top-tier learning facility that provides students with exceptional opportunities for academic growth. **About the Role**: The Executive Assistant directly answers to the CEO and ensures proper completion of all duties in accordance with policies and procedures. They will work alongside all members of the Senior...

  • Executive Assistant

    4 months ago

    Cape Town, South Africa Capital Assignments Full time

    Are you ready to elevate your career by joining one of the worlds leading independently owned family offices? As Executive Assistant you’ll be the main support to the CEO, and display outstanding multitasking abilities and commitment to excellence. MAIN DUTIES INCLUDE: - Act on behalf of the CEO, screening, directing and actioning inbox correspondence,...

  • Executive Assistant

    4 months ago

    Cape Town, South Africa Believe Resourcing Full time

    **About our client**: Our client is a top-tier learning facility that provides students with exceptional opportunities for academic growth. **About the role**: The Executive Assistant directly answers to the CEO and ensures proper completion of all duties in accordance with policies and procedures. They will work alongside all members of the Senior...

  • Executive Assistant

    2 weeks ago

    Cape Town, Western Cape, South Africa FROGG Recruitment Full time

    Executive Personal AssistantWe are seeking an experienced Executive Personal Assistant to join our team at Frogg Recruitment in Stellenbosch.Key Responsibilities:Manage the Executive's diary and make travel arrangementsRun personal and work-related errandsCoordinate meetings, conferences, and functionsAnswer telephones and screen callsType correspondence,...

  • Executive Assistant

    3 weeks ago

    Cape Town, Western Cape, South Africa FROGG Recruitment Full time

    Executive Personal AssistantWe are seeking an experienced Executive Personal Assistant to join our team at Frogg Recruitment in Stellenbosch.Key Responsibilities:Manage the Executive's diary and make travel arrangementsRun personal and work-related errandsCoordinate meetings, conferences, and functionsAnswer telephones and screen callsType correspondence,...

  • Executive Assistant

    4 weeks ago

    Cape Town, Western Cape, South Africa Sentinel Staffing Services Full time

    Job Title: Executive AssistantWe are seeking a highly skilled and experienced Executive Assistant to join our team at Sentinel Staffing Services. As an Executive Assistant, you will provide administrative support to our CEO and other senior executives, ensuring the smooth operation of our office and the success of our business.Key...

  • Executive Assistant

    2 months ago

    Cape Town, South Africa Lesedi Full time

    **PURPOSE OF ROLE** The Executive Assistant provides comprehensive administrative support to the Managing executive and the department and is required to handle various administrative, logístical and financial tasks. The role involves obtaining and managing cash flow updates from subsidiaries, coordinating international and national assignments,...

  • Executive Assistant

    2 weeks ago

    Cape Town, Western Cape, South Africa Helderberg Personnel cc Full time

    Job Title: Executive AssistantWe are seeking a highly skilled and experienced Executive Assistant to join our team at Helderberg Personnel cc.Key Responsibilities:Provide administrative support to the Managing Director across marketing, administration, and HR tasks.Manage confidential information with discretion and professionalism.Assist in compiling...

  • Executive Assistant

    3 weeks ago

    Cape Town, Western Cape, South Africa Helderberg Personnel cc Full time

    Job Title: Executive AssistantWe are seeking a highly skilled and experienced Executive Assistant to provide administrative support to our Managing Director. The successful candidate will be responsible for managing confidential information, compiling management reports, and maintaining administrative systems.Key Responsibilities:Manage confidential...

  • Executive Assistant

    4 months ago

    Cape Town, South Africa Avacare Health Group Full time

    Avacare is looking or a seasoned executive personal assistant to provide administrative support to the 3 group executive’s and smooth running of office daily operational tasks concerning their calendar, travel and coordinating with business units. **Critical Experience**: Minimum of 3-5 years executive support, specifically with supporting multiple...

  • Executive Assistant

    22 hours ago

    Cape Town, Western Cape, South Africa Frogg Recruitment SA Full time

    Job Title: Executive Personal AssistantOur client, a leading corporate entity in Stellenbosch, is seeking an experienced Executive Personal Assistant to support the CEO in daily tasks and operations.Key Responsibilities:Manage the CEO's diary and make arrangementsRun personal and work-related errandsCoordinate meetings, conferences, and functionsAnswer...

  • Executive Assistant

    2 weeks ago

    Cape Town, Western Cape, South Africa Helderberg Personnel cc Full time

    Job Title: Executive AssistantWe are seeking a highly skilled and experienced Executive Assistant to join our team at Helderberg Personnel cc. The successful candidate will provide administrative support to our Managing Director, ensuring the smooth operation of our marketing, administration, and HR functions.Key Responsibilities:Manage confidential...

  • Executive Assistant

    3 weeks ago

    Cape Town, Western Cape, South Africa Helderberg Personnel cc Full time

    Job Title: Executive AssistantWe are seeking a highly skilled and experienced Executive Assistant to join our team at Helderberg Personnel cc. The successful candidate will provide administrative support to our Managing Director, focusing on marketing, administration, and HR tasks.Key Responsibilities:Manage confidential information with discretion and...

  • Executive Assistant

    4 months ago

    Cape Town, South Africa Exclusively Remote Full time

    Executive Assistant (Remote, 4 pm - 12 am) Location: Remote **Job Type**: Full-Time Are you a highly organized and proactive individual with exceptional customer service skills? We are seeking a dedicated Executive Assistant to support our USA client remotely during non-traditional hours from 4 pm to 12 am. As an Executive Assistant you will play a...