Payroll Execution Officer

5 months ago

Rosebank, South Africa De Beers Group of Companies Full time

Company Description
- Global Shared Services (GSS) is a critical asset for Anglo American and De Beers enabling the delivery of functional service work for Finance & People Services to all Business Unit and Group Functions.

The vision for Global Shared Services (GSS) is to be an exceptional Shared Services organisation, with inspired people, delivering flawless processes, enabled by great technology.

There are three key strategic pillars that GSS is currently aligned to and delivering towards, namely, customers, colleagues and communities.

Proactive and meaningful stakeholder engagement, which includes employees, communication and effective change management are key success factors in the GSS journey.

**Job Description**:

- Ensure that all SLA targets and measures are met. Comply with all Governance requirements. Focus on building strong stakeholder relationships by adding value through optimal customer service.

The Payroll Execution Officer administers and processes all payroll data activities on the specified ERP system or supporting technologies. This includes payroll processes such as off-cycle and month-end payroll processes, tax mid-year, year-end reconciliation and submission processes. In addition, the Payroll Execution Officer will manage ad hoc payroll finance and general query resolution.

**You’ll look after our most important resource.**

**Our people.**

**KEY TASKS**

**Operational delivery**
- Performs Payroll Reconciliations
- Responsible for costing creation to business units
- Resolving of queries and reconciliation on accounts
- Balancing of taxation and distribution on time
- Creating bank files after controls have run successfully
- Responsible for provision accounts analysis and balancing
- Balance and submit the pension schedules electronically
- Compiling of vendor requests for the Coordinator on a timorously fashion
- Investigate and resolve vendor queries received from Tier 2, Resolution Team
- Generate remuneration statements and management of the distribution thereof
- Escalate system issues and complex payroll queries to Payroll and Data Coordinator
- Execute transaction data, including direct deposits, general deductions, and additional pay
- Ensure all reporting of revenue codes to wage types are aligned as per regulatory requirements
- Processes adjustment cycle checks, salary reversals, escalate salary corrections to EDM Team Leads, and manual salaries
- Delivery of day to day payroll execution processes within agreed SLAs and performance measures.
- Compile vendor requests according to agreed timelines accurately, efficiently and timeously
- Execute transaction data according to agreed timelines accurately, efficiently and timeously
- Investigate and solve queries received according to agreed timelines accurately, efficiently and timeously
- Map SARS codes to wage types according to agreed timelines and standards accurately, efficiently and timeously
- Submit pension schedules according to agreed timelines accurately, efficiently and timeously
- Solve queries and reconciliations according to agreed timelines accurately, efficiently and timeously
- Execute according to agreed timelines and performance standards accurately, efficiently and timeously
- Process adjustments and appropriate escalation of salary corrections accurately, efficiently and timeously
- Analyse and balance the provision accounts according to agreed timelines accurately, efficiently and timeously
- Create bank files after controls have been successfully run according to agreed timelines accurately, efficiently and timeously.
- Integrate the GSS AS and Business FI departments according to agreed timelines and service standards

**Service Management**
- Compile service management reports according to agreed timelines and service standards
- Support Service Manager in the standardisation of delivery to the business and the Service Management Framework
- Deliver support according to agreed timelines and service standards

**Customer Relationship Building**
- Ensure streamlined integration to GSS AS and business FI departments
- Support customer relationship structure as set by Payroll & Data Manager
- Execute Business Partner Relationships as set out by the Payroll & Data Manager to facilitate the optimal functioning of their functional area

**People Interaction**
- Networking with other teams once a month
- Client feedback in operational meetings positive
- Articulate, adopt, embrace and live Anglo American’s values
- Timeous and appropriate escalation of system issues and payroll queries
- Team Interaction (Encouraging collaboration in direct team and wider ES Organisation)
- Solve payroll reconciliations according to agreed timelines accurately, efficiently and timeously

**GENERIC TASKS**

**Health, Safety & Environment**:

- Demonstrate behaviour in line with health, safety and environmental standards
- Report to your leader about any issues you can’t address

**People**:

- Demonstrate beh

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