Project Coordinator

1 month ago

Rosebank, South Africa HR Genie Full time

Our Client a Global Tech firm is seeking a Project Coordinator to join their team in Rosebank on a contract basis for 4 months with possible renewal. The resource will work 4 days a week onsite in Rosebank. They offer stability, growth, attractive rates and a great working environment.

A Project Coordinator plays a vital hands-on role within the Project Management Office (PMO). This position involves executing PMO initiatives, overseeing small to medium-sized projects when necessary, and handling various tasks.

The project coordinator will coordinate the project's schedule, activities, issues, and risks. This includes ensuring that the project management framework is well-organized and runs smoothly. Also includes communicating with various departments in the organization to ensure everyone is on the same page.

PMO Initiatives:

  • Process Development \ Improvements Project Initiation Challenges (progress tracking, visibility on blockers, etc is the project ready or to be put on hold?)
  • Improvements in the PM Onboarding process and consolidation of all documents and training videos
  • Editing and consolidating detailed PM processes
  • Project intake process - Project Sizing and Template improvements
  • PM Training e.g. RAID Management (with a focus on action and decisions)
  • PMO Scheduling \ Calendar Review project governance practices and suggest improvements related to increasing visibility (Sharepoint) and best practices
  • PM reviews and feedback collection
  • Assist with bulk template updates, editing, and coordination.
  • Manage project governance execution reviews for selected projects.
  • Assist in closing gaps in Project Management Tool with vendors \ internal support.
  • PMO Report Packs with a focus on requirements and consolidation

Project Coordinator Responsibilities

  • Monitoring project progress and creating project status reports for PMO\project managers and stakeholders.
  • Assisting with resource scheduling so that team members have the necessary resources to complete their tasks.
  • Scheduling stakeholder meetings and facilitating communication between the project manager and stakeholders throughout the project life cycle.
  • Managing project management documents such as the project plan, budget, schedule or scope statement, as directed by the project manager
  • Executing various project management administrative tasks including keeping the project or initiatives up to date.
  • Support team members when implementing risk management strategies

Desired Project Coordinator Skills

  • Must have strong multi-disciplinary stakeholder communication skills
  • Change management skills
  • Excellent time management skills and ability to manage multiple streams of work

Education & Qualifications

  • Bachelors degree \ Diploma in business administration, management or a related field
  • Project Management Courses \ Certification (CAPM or other)
  • Working knowledge of project management software (MS Project, Projects Online or similar)
  • Proficiency with Microsoft Office

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