Personal Assistant to Managing Director
2 weeks ago
**1. Job Summary**
The Workflow Assistant at IconAF is to help **execute day-to-day tasks** efficiently and provide administrative support for our management. You will be required to **coordinate and collaborate with management** and the employees.
**2. Responsibilities & Duties**
The responsibility of the Workflow Assistant is not exhaustive and may change from time-to-time as decided by Management. We are a high impact, rapid progression organisation. Your contribution will help improve the workflow and process of the business, and therefore, the efficiency.
- Hands-on experience with various administrative tasks and support the managers in all executive tasks.
- Efficiency in how to organize and multitask multiple deadlines and projects.
- Learn on the job about the best practices in the industry.
- Exposure to the industry and working with experts.
- Provide executive and administrative support to the manager in all required tasks.
- Act as a mediator between external clients and business, employees, and the manager to convey information.
- Attend phone calls and take messages on behalf of the manager.
- Schedule appointments and set up venues for the same.
- Coordinate all travel arrangements
- booking flights, booking international and national accommodations.
- Taking notes and minutes of meetings.
- Creating reports using information and data provided for presentation.
- Maintain an efficient filing system
- Maintain an inventory of all office supplies and regularly ensure they are stocked.
**Knowledge, Skills, and Abilities**
- Must at least be a high school graduate.
- Prior experience in an office environment or as an assistant.
- Good computer skills and knowledge of software like MS Office.
- Good communication and people skills.
- Strong time management, organisation, and multitasking skills.
- Proficiency in business writing.
- Good professional ethics and integrity
**Salary**: R15,000.00 per month
Ability to commute/relocate:
- Cape Town, Western Cape: Reliably commute or planning to relocate before starting work (required)
Application Deadline: 2023/05/12
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