Personal Assistant to Managing Director

2 weeks ago


Cape Town, South Africa Icon AF Full time

**1. Job Summary**

The Workflow Assistant at IconAF is to help **execute day-to-day tasks** efficiently and provide administrative support for our management. You will be required to **coordinate and collaborate with management** and the employees.

**2. Responsibilities & Duties**

The responsibility of the Workflow Assistant is not exhaustive and may change from time-to-time as decided by Management. We are a high impact, rapid progression organisation. Your contribution will help improve the workflow and process of the business, and therefore, the efficiency.
- Hands-on experience with various administrative tasks and support the managers in all executive tasks.
- Efficiency in how to organize and multitask multiple deadlines and projects.
- Learn on the job about the best practices in the industry.
- Exposure to the industry and working with experts.
- Provide executive and administrative support to the manager in all required tasks.
- Act as a mediator between external clients and business, employees, and the manager to convey information.
- Attend phone calls and take messages on behalf of the manager.
- Schedule appointments and set up venues for the same.
- Coordinate all travel arrangements
- booking flights, booking international and national accommodations.
- Taking notes and minutes of meetings.
- Creating reports using information and data provided for presentation.
- Maintain an efficient filing system
- Maintain an inventory of all office supplies and regularly ensure they are stocked.

**Knowledge, Skills, and Abilities**
- Must at least be a high school graduate.
- Prior experience in an office environment or as an assistant.
- Good computer skills and knowledge of software like MS Office.
- Good communication and people skills.
- Strong time management, organisation, and multitasking skills.
- Proficiency in business writing.
- Good professional ethics and integrity

**Salary**: R15,000.00 per month

Ability to commute/relocate:

- Cape Town, Western Cape: Reliably commute or planning to relocate before starting work (required)

Application Deadline: 2023/05/12



  • Cape Town, South Africa Camp Genesis Full time

    **Personal Assistant Intern to the Managing Director of Camp Genesis Wanted!** Are you an organized and dynamic individual eager to gain hands-on experience in supporting leadership roles? Camp Genesis is seeking a dedicated Personal Assistant Intern to the Managing Director to provide essential support and learn about the world of outdoor experiences and...

  • Personal Assistant

    4 weeks ago


    Cape Town, South Africa Megan Frg Consulting Full time

    Personal Assistant to Director **Location**: Paarden Eiland, Cape Town **Salary**: R10k - R12k per month **About the Role**: Opportunity available for a Personal Assistant to the Director of a leading wholesale distributor within the Hemp Industry based in Cape Town. **Requirements**: Solid experience as a Personal Assistant to a Director or Senior...


  • Cape Town, South Africa HR Genie Full time

    Our client is looking for a Personal Assistant who will provide full administrative and secretarial support at a senior level to the Director to ensure the smooth management of the day to day affairs, and most effective use of time. Handle sensitive and complex issues in a professional and objective manner. Take initiative as appropriate especially in the...


  • Cape Town, South Africa Recruitment Matters Africa Full time

    Our client is looking for a Personal Assistant who will provide full administrative and secretarial support at a senior level to the Director to ensure the smooth management of the day to day affairs, and most effective use of time. Handle sensitive and complex issues in a professional and objective manner. Take initiative as appropriate especially in the...


  • Cape Town, South Africa Curiska (Pty) Ltd Full time

    **Purpose** To provide senior secretarial, administrative and support services to the Managing Director. **Key Responsibilities (not limited to)**: - To manage the day-to-day running of the Managing Director's office and provide administrative and secretarial support. - Managing information flow in a timely and accurate manner. - To liaise at a senior...

  • Assistant Director

    6 days ago


    Cape Town, South Africa Western Cape Department of Health Full time

    Closing Date- 2024/05/06- Reference Number- WCG240410-2- Tracking Number- DOI 37/2024- Job Title- Assistant Director: Monitoring and Evaluation (3 post available), Ref No. DOI 37/2024- Department- Department of Infrastructure- Salary level- 9- Enquiries- Mr LJ Julius at 021 839 3544- Job Type- Permanent- Location - Country- South Africa- Location - Province-...


  • Cape Town, South Africa Time Personnel Full time

    Job Overview **Date Posted**: Posted 6 months ago **Location**: Cape Town, Western Cape **Job Title**: Executive Personal Assistant **Education Level**: Certificate **Job Level**: Intermediate **Minimum Experience**: 3 - 5 Years Excecutive Personal Assistant job vacancy in Cape Town. Our client based in the Southern Suburbs is seeking a dynamic and...


  • Cape Town, South Africa Macdonald & Company Full time

    A Boutique Real Estate business seeking to appoint an experienced Personal Assistant with Real Estate experience to look after their Director. Our client is a Real Estate brokerage and investment advisory business, offering expertise in disposals and acquisitions, rental, and portfolio management as well as project management. With a vision to become the...


  • Cape Town, South Africa Tych Business Solutions Full time

    **Job ID**: 53939**Date Posted**: Posted 3 days ago**Location**: Cape Town**Job Title**: LUXURY HOSPITALITY PERSONAL ASSISTANT TO MANAGING DIRECTOR - CAPE TOWN This is a half-day position. **Requirements**: - Vibrant personality - Well presented - Strong admin and organizational skills. - Attention to detail - Previous experience on the same level is...


  • Cape Town, South Africa Macdonald & Company Full time

    **Location**: **Cape Town** **Salary**: **180000 - 360000** **Job Type**: **Permanent** **Reference**: **65260** **Job Summary**: A Boutique Real Estate business seeking to appoint an experienced Executive Assistant with Real Estate experience to look after two of their Directors. Our client is a Real Estate brokerage and investment advisory business,...

  • Personal Assistant

    4 weeks ago


    Cape Town, South Africa Recruitment Solutions Full time

    What an exciting opportunity to work in a creative environment that is busy and dynamic. If you have a flair for fashion or design, then this might be your opportunity. Position is based in Cape Town city centre, and ideal for a reliable skilled Personal Assistant who enjoys being the go-to person in the office. **Requirements**: - Matric - EXCELLENT...

  • Personal Assistant

    6 days ago


    Cape Town, South Africa Recruitment Solutions Full time

    We are looking for a dynamic responsible PA to provide personalized secretarial and administrative support in a well organised and timely manner. You will work on a one to one basis on a variety of tasks related to the Directors working life and communication. **Duties**: - Act as the point of contact between the Directors and their internal/external...


  • Cape Town, South Africa Sagen Advisory Full time

    **Company Description**: We are Sagen Advisory, a specialized recruitment company seeking a highly organized and detail-oriented Personal Assistant to join our client's professional team. Our client is an established property management company based in Cape Town and Johannesburg, with a multimillion-rand portfolio spanning commercial, industrial, retail,...


  • Cape Town, South Africa Realness Institute Full time

    Responsibilities Manage information flow in a timely and accurate manner Offer support to the Executive Director in running a growing cultural institution Running errands (grocery, shopping, etc) Dropping off the kids at extra curricular activities, school pick ups and play dates Keeping electronic and physical workspaces organised and tidy Help implement...


  • Cape Town, South Africa Boomerang SA Full time

    We are a rapidly growing organization in the BPO sector, with a commitment to providing exceptional services to our clientele. We are seeking an energetic, highly organized, and committed individual to support our director as an Executive Personal Assistant. This is a pivotal role within our team, essential to ensuring smooth day-to-day operations and the...

  • Personal Assistant

    4 weeks ago


    Cape Town, South Africa Elemental Effects Full time

    Personal Assistant / Office manager. (Film Industry - Special Effects) Female - Young at heart and vibrant. In order to fulfill this role, you will need to be an excellent organizer and communicator with a proactive and friendly attitude. You will need to be flexible with a multi-tasking ability. You will need to work well under pressure at times, to meet...


  • Cape Town, South Africa Sagen Advisory Full time

    Company Description: We are Sagen Advisory, a specialized recruitment company seeking a highly organized and detail-oriented Personal Assistant to join our client's professional team. Our client is an established property management company based in Cape Town and Johannesburg, with a multimillion-rand portfolio spanning commercial, industrial, retail, and...


  • Cape Town, South Africa Western Cape Government Full time

    **Job Purpose**: The Department of Infrastructure, Western Cape Government has anopportunity for a competent individual to provide specialist for the Performance Monitoring and Evaluation process. This post is stationed in Cape Town - CBD.. **Minimum Requirements**: A relevant 3-year tertiary qualification (National Diploma/ B-Degree or Higher); A minimum...


  • Cape Town, South Africa Inhouse Design Studio Full time

    As a Personal Administrative Assistant, you will provide high-level administrative support to our 2 Directors. Your primary responsibility will be to manage and streamline the administrative tasks of the individual you're assisting, allowing them to focus on their core responsibilities. You will act as a gatekeeper and liaison between the executive and...


  • Cape Town, South Africa Esteem Recruitment Full time

    Our client currently seeks an experienced PA to report to CFO and company secretary Qualifications: A Relevant tertiary qualification Experience: At least 5 years of experience as an executive Personal Assistant (Legal and CIPC experience is a pre-requisite) Skills required: Effective Communication Skills (Verbal and Written) Computer literacy (Advanced...