Personal Administrative Assistant

2 weeks ago


Cape Town, South Africa Inhouse Design Studio Full time

As a Personal Administrative Assistant, you will provide high-level administrative support to our 2 Directors. Your primary responsibility will be to manage and streamline the administrative tasks of the individual you're assisting, allowing them to focus on their core responsibilities. You will act as a gatekeeper and liaison between the executive and internal/external stakeholders, ensuring smooth communication and efficient workflow.

**Responsibilities**:

- **Calendar Management**: Maintain and organize the executive's calendar, scheduling meetings, appointments, and travel arrangements. Remind the executive of upcoming commitments and deadlines.
- **Document Management**: Organize and maintain physical and digital files, ensuring easy retrieval and confidentiality. Assist in preparing presentations, reports, and documents as needed.
- **Meeting Coordination**: Coordinate and arrange meetings, conferences, and events. Prepare meeting agendas, materials, and presentations. Take meeting minutes and follow up on action items.
- **Travel Arrangements**: Make travel arrangements including flights, accommodations, and transportation. Prepare travel itineraries and ensure all necessary arrangements are in place.
- **Expense Management**: Manage expense reports and reimbursements. Keep track of receipts, invoices, and other financial documents. Ensure expenses are properly recorded and reconciled.
- **Task Prioritization**: Help prioritize tasks and manage deadlines effectively. Anticipate the executive's needs and proactively handle administrative tasks to support their productivity.
- **Research and Analysis**: Conduct research on various topics as requested by the executive. Compile and summarize information for decision-making purposes.
- **Confidentiality**: Handle sensitive information with discretion and maintain confidentiality at all times. Exercise good judgment in dealing with confidential matters.
- **Miscellaneous Support**: Provide general administrative support such as photocopying, filing, ordering supplies, and other ad-hoc tasks as required.

**Qualifications and Skills**:

- Proven experience as an administrative assistant, executive assistant, or similar role.
- Excellent organizational and time management skills.
- Strong communication and interpersonal abilities.
- Proficiency in MS Office suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Attention to detail and accuracy in work.
- Ability to multitask and prioritize tasks effectively.
- Discretion and trustworthiness in handling confidential information.
- Flexibility to adapt to changing priorities and work under pressure.
- Professional demeanor and positive attitude.

**Please respond with a copy of your CV, your availability as well as your current salary earning by attaching a copy of your latest payslip, and confirm your salary expectations.


  • Personal Assistant

    7 days ago


    Cape Town, South Africa Narker Property Group Full time

    We are a company in the property industry seeking the services of an experienced administrator/personal assistant who has administration experience. You would need to have a verifiable track record being involved in PA and administrative duties. **Skills required are**: - Good communication - Good accounting and experience working with numbers - Editing...

  • Personal Assistant

    5 days ago


    Cape Town, South Africa Finovate Full time

    Our client, a boutique hotel group, is looking for a **Personal Assistant** with a minimum of 5 years’ experience within the Hotel sector. The role is to provide administrative and bookkeeping support to the owner. **Duties may include**: - Provide general administrative assistance to the owner. - Managing diaries and organising meetings and...

  • Personal Assistant

    14 hours ago


    Cape Town, South Africa Nikkei Full time

    Personal Assistant to the Executive team Full job description: We are a restaurant group in Bree Street looking for a PA to join our team. This position will be to assist and report to the executive chef team, and also provide administrative support. Requirements and skills: Familiarity with kitchen equipment and appliances would be beneficial Manage...

  • Personal Assistant

    7 days ago


    Cape Town, South Africa Urban Beauty Full time

    We are looking for a Personal Assistant urgently to assist the owner with administrative tasks working part-time 2-3 times a week (Tuesdays & Saturdays and other days as required). **Requirements**: 1. Matric 2. PA experience 3. Presentable 4. Good organizational skills 5. Computer literate (Microsoft Office/Outlook) 6. Can drive with license...

  • Personal Assistant

    Found in: Talent ZA C2 - 2 weeks ago


    Cape Town, South Africa Africa Trailers Full time

    About usWe are your premier provider of innovative mobile trailers, refrigerators, kitchens, and classrooms designed to meet Manufactured Trailer needs for South Africa.Job Overview:We are seeking a highly organized and detail-oriented individual to join our team as a Personal Assistant. As a Personal Assistant, you will provide administrative and clerical...

  • Personal Assistant

    7 days ago


    Cape Town, South Africa Moyoko Professional Full time

    **Responsibilities**: - Manage a complex and ever-changing schedule, including coordinating appointments, meetings, and travel arrangements for the individual, as well as any accompanying staff or guests - Conduct research, prepare reports, and create presentations for meetings or events as required - Organize and coordinate personal and professional...


  • Cape Town, South Africa Exclusively Remote Full time

    Personal Assistant with QuickBooks Experience We are seeking a highly organized and experienced Personal Assistant with a strong background in QuickBooks to join our team and provide remote support to our US-based client. As a Personal Assistant, you will play a crucial role in assisting our client with various administrative tasks and financial management...

  • Personal Assistant

    2 weeks ago


    Cape Town, South Africa CME Recruitment Full time

    **A High End retailer is looking for a Retail PA and Administrator to join their team.** **Duties**: **Personal Assistant to Head of Retail** Acting as an intermediary and point of contact for the Head of Retail Screening and directing phone calls and distributing correspondence. Managing the Head of Retails mailbox. Interacting with all the Retail...


  • Cape Town, South Africa African Constellations Full time

    Looking for a confident, experienced, people-person to support me in my role as founder and executive director, join our African Constellations team, and assist me with personal admin. You need to be two steps ahead of me and able to work under pressure when needed. Minimum 10 years experience is required. This is an in-person full-time position, Monday to...

  • Personal Assistant

    Found in: beBee jobs ZA - 1 week ago


    Cape Town, Western Cape, South Africa Jobking Full time

    Personal AssistantR12 000Requirements:A valid Matric/Grade 12 CertificateA valid Driver's licenceHave strong organisational skills Good people communication skillsBoardroom experience and skillsA high degree of confidentialityPrepare agenda and reports, take minutes and answer correspondenceManage electronic diaries, meetings, travel arrangementsExcellent...

  • Personal Assistant

    1 week ago


    Cape Town, South Africa Tracking Talent Full time

    **Responsibilities**: - Oversee and coordinate day-to day scheduling for the Head of PD - Pro-actively manage department events including the scheduling and coordination of team meetings (including the setup of conference calls where required) - Be proactive with scheduling feedback meetings (eg. monthly 1-on-1s, mid-year and year-end appraisals) - Interact...


  • Cape Town, South Africa Wholesun Bakery Full time

    Job Opportunity: Executive Personal Assistant We are seeking a highly skilled and experienced Executive Personal Assistant to join our team. If you thrive in a dynamic work environment, possess exceptional organizational abilities, and are ready to tackle challenges, we want to hear from you! Key Responsibilities: - Proven Work Experience: Demonstrate a...


  • Cape Town, South Africa Class Personnel Full time

    This is a full time position with standard working hours of 8:00am - 5:00pm, Monday to Friday. They are looking for someone who is wanting to making a long term move and be based in this position for some time. **Roles and Requirements**: - Provide personal assistant services to the Executive for business and family related tasks. - Efficient coordination...

  • Personal Assistant

    7 days ago


    Cape Town, South Africa The Talent Room Full time

    **Introduction** Our client based in Constantia, Cape Town is looking to employ a Personal Assistant to the Director. This position consists of both personal and professional assisting. - Monthly Salary + Petrol Card - Office based position. - Hours: 8AM - 5PM (with some flexibility) **Main Responsibilities for the Company (But not limited to)**: -...


  • Cape Town, South Africa ICON GOODWOOD Full time

    We are looking for a administrative clerk to assist with our tuition centre. Administrative Clerk is required for Monday to Wednesday every week. To assist with our tuition centre in the Northern Suburbs Person must be based in the Goodwood or surrounding area This person must have a matric qualification. Studies toward a teaching qualification and...

  • Personal Assistant

    1 day ago


    Cape Town, South Africa The Royal Portfolio Full time

    The Personal Assistant to the Founder and Co-Chairs of The Royal Portfolio looks after their personal affairs, from the management of their property, staff, vehicles to travel arrangements and personal commitments. This ensures that they can remain focused on the purpose of the business, which is _"to give our guests a complete experience and a perfect...


  • Cape Town, South Africa MMWentzel Full time

    We are looking for a versatile and highly-organized personal assistant to perform personalized administrative duties for the director. In this role, you will be responsible for scheduling meetings, taking notes, and handling correspondence on behalf of the director. You may also be required to make travel arrangements and assist with other duties when...

  • Personal Assistant

    1 day ago


    Cape Town, South Africa Ditto Full time

    **Join the future of work!** The Role: As a Personal Assistant, you will play a pivotal role in supporting our executive team. Your organization, efficiency, and proactive approach will ensure smooth operations in a fast-paced environment. **Key Responsibilities**: - Managing and organizing calendars, including scheduling meetings and appointments. -...

  • Personal Assistant

    1 day ago


    Cape Town, South Africa Beluga Full time

    Personal Assistant / Graphic Designer **Description** A prestigious business in the V&A Waterfront requires the services of a dynamic Personal Assitant with experience in graphic design, marketing and social media management. This hybrid position provides the perfect opportunity to evolve in a premium corporate environment and obtain valuable business...

  • Admin Assistant

    3 days ago


    Cape Town, South Africa Nomad Event Solutions Full time

    **Admin assistant / Personal Assistant** We are looking for a dynamic person that is eager to learn and to grow within the company. You need to be a responsible, organised and a self-motivated individual. Attention to detail is key. As the Administrator you would form part of the company’s management team that drives the business forward. **Key...