![Foundation for Professional Development (FPD)](https://media.trabajo.org/img/noimg.jpg)
Office Manager
2 weeks ago
**Job Title : Office Manager
Annual salary (based on
relevant experience and
qualifications) : R440,037 - R498,565
Location : East London
Department : Research Unit
Reporting to : Head of Department
**Main purpose of the position**:
To effectively manage all operations in FPD’s Research Unit (RU) in line with FPD policies,
procedures, and strategic goals. This includes office management, general HR and finance
processes, and provision of operational support to project managers. Introduce and manage
systems that promote research compliance to donors, stakeholders, ethics committees, and in
line with good research practice.
**Scope of Work**:
- Management of the Research Unit’s operations in line with FPD’s policies. This includes
office management, the rental agreements (and engagement with the landlord), cleaning,
gardening and other service agreements, infrastructure requirements (repairs), office
security (alarm company, office keys and cameras), general office procurement
(consumables and stationary), office seating plan, availability of office resources.***
- Maintain oversight of human resources matters of the RUs HR management including the
compilation of HR reports as required by Head Office, maintain overview of professional
registration of staff (MPS), skills development database, overview of probations,
performance review process, audit preparations, and employee wellness activities.***
- Designated contact person for FPD support departments (HR, Finance, IT).***
- Delegated HR and budget/expenditure management and provide exception reports to head
of RU (PI).***
- Consolidation of all RU related tasks (management meetings, annual reports, ad hoc
requests).***
- Financial management including budget overview and expense monitoring of all projects,
petty cash, procurement support to project managers, staff airtime management,
maintaining the preferred supplier database.***
- Monitor budget/expenditure across FPD research projects in line with donor and FPD
policies.***
- Provide operations support and advice to principal investigators and project managers to
ensure success of research projects and optional synergy/alignment of projects, resources
& stakeholders.***
- Manage FPD’s fleet of vehicles and drivers including driver registration, vehicles registration
and maintenance and repairs, and car allocations.**
- Manage all aspects of asset management in the Research Unit and support management
of the IT resources and infrastructure.***
- Provide regular support and training to project managers and coordinators about FPD’s
policies and procedures, and the implementation thereof. Provide troubleshooting where
and when required.***
- Establish and manage research compliance structures across FPD research projects in line
with donor, stakeholders, ethics committees and good research practice.
- Conduct random audits and evidence checks across FPD research projects to ensure
compliance with FPD procurement and other policies.***
- Grant management across FPD research projects to ensure reporting, deadlines and grant
validity are met.***
**Qualifications**:
- Degree in Business Administration or equivalent degree
- Project management qualification
- Qualification in research methodology (advantageous)
- Good Clinical Practice certificate (advantageous)
- Post-graduate degree in Business Management, Finance or HR (advantageous)
**Working / Industry experience required**:
- Minimum 4 years’ experience in private or public sector office/operational management.
- Minimum 2 years’ experience in the research environment.
- Office administration and management experience.
- Financial administration and management experience.
- HR administration and management experience.
- Work experience in the donor funded environment.
- Knowledge of SA Labour policies and practices
**Additional requirements**:
- Proficiency in Microsoft Office (Word, Excel, PowerPoint).
- Proficiency in reading, speaking, and writing Xhosa and English.
- Report writing and business writing level proficiency is essential.
- Valid Code 8 driver’s license and willingness to travel.
**Please note**:
Only applicants shortlisted for interviews will be contacted. If you have not been contacted
was unsuccessful.
-
Accounts Payable Clerk
1 week ago
East London, South Africa Office Shoes Full timeThe Accounts Payable Clerk forms an integral part of the Accounts Payable team. Your core function is to process, verify and reconcile all invoices, and work as a business partner with the rest of the company to ensure quality relationships with suppliers are maintained. KEY RESPONSIBILITIES - Reporting to the Accounts Payable Manager; - Ensure invoices...
-
Office Manager
2 months ago
East London, South Africa Profile Personnel Full timeWell-established legal firm are looking to employ a dynamic applicant who will be responsible for overseeing the daily operations of an office and its various departments. **REQUIREMENTS** - 3-year qualification in Office Management or related - Computer literate - Must be fluent in English (able to speak, read and write competently) - Fluency in isiXhosa...
-
Office Manager
2 days ago
East London, South Africa Profile Personnel Full timeWell-established legal firm are looking to employ a dynamic applicant who will be responsible for overseeing the daily operations of an office and its various departments. **REQUIREMENTS** - 3-year qualification in Office Management or related - Computer literate - Must be fluent in English (able to speak, read and write competently) - Fluency in isiXhosa...
-
Office Manager
1 week ago
East London, Eastern Cape, South Africa Profile Personnel Full timeWell-established legal firm are looking to employ a dynamic applicant who will be responsible for overseeing the daily operations of an office and its various departments.REQUIREMENTS 3year qualification in Office Management or related Computer literate Must be fluent in English (able to speak, read and write competently) Fluency in isiXhosa would be...
-
Office Manager
7 days ago
East London, South Africa Abantu Staffing Solutions Full time**Job Title **:Office Manager**Employment Type **:Full Time**Experience **:3 to 5 years**Salary **:R15000 to R18000**Job Published **:26 March 2024**Job Reference No. **:3119225504Locally based, well established retailer seeking an Office Manager who can assist all round including general HR, Creditors, Debtors as well as general Finance, housekeeping, staff...
-
Office Manager
1 week ago
East London, South Africa Abantu Staffing Solutions Full timeLocally based, well established retailer seeking an Office Manager who can assist all round including general HR, Creditors, Debtors as well as general Finance, housekeeping, staff assistance, stock control, order stationery and overall management of the office in terms of repairs, maintenance, telephone and IT. - Must hold a Matric, valid drivers license...
-
Office Manager
2 months ago
East London, South Africa ahrecruitment Full timeOne of our esteemed clients, being a leader in the Auditing field, is looking for an experienced and presentable Office Manager. Duties will include: - Overseeing of debtors function - Overseeing of creditors function - Assisting professional staff with client and staff management - Strong accounting background and exposure to Xero, Sage Products, VIP and...
-
Office Manager
1 week ago
East London, Eastern Cape, South Africa Abantu Staffing Solutions Full timeLocally based, well established retailer seeking an Office Manager who can assist all round including general HR, Creditors, Debtors as well as general Finance, housekeeping, staff assistance, stock control, order stationery and overall management of the office in terms of repairs, maintenance, telephone and IT. Must hold a Matric, valid drivers license and...
-
Office Manager
1 week ago
East London, Eastern Cape, South Africa ahrecruitment Full timeOne of our esteemed clients, being a leader in the Auditing field, is looking for an experienced and presentable Office ManagerDuties will include: Overseeing of debtors function Overseeing of creditors function Assisting professional staff with client and staff management Strong accounting background and exposure to Xero, Sage Products, VIP and Accfin...
-
Office Manager And Pa
1 week ago
East London, Eastern Cape, South Africa Carbon Quota Full timePosition: Office Manager and Directors PAAre you an organised Office Manager, ready to keep our crew in check? Are you a bright, energetic individual with exceptional organisational skills? If it's a 'yes, yes, yes', then we would love to hear from youWe have big plans for 2023, and we are excited to be expanding our team with several new positions. We are...
-
Office Manager
2 months ago
East London, South Africa Profile Personnel Full timeWell established company based in East London are looking for a dynamic applicant to join their growing team. If you have 3 to 5 years’ experience in a similar role and confident to oversee all aspects of the company then this is the position for you! *** **HR** - Letters of Appointments - Contracts (Fixed Term & Permanent) - Induction meeting with...
-
Office Manager
1 week ago
East London, Eastern Cape, South Africa Profile Personnel Full timeWell established company based in East London are looking for a dynamic applicant to join their growing team. If you have 3 to 5 years' experience in a similar role and confident to oversee all aspects of the company then this is the position for you***HR Letters of Appointments Contracts (Fixed Term & Permanent) Induction meeting with paperwork on...
-
Office Administrator
1 week ago
East London, South Africa Mars Technologies Full timeSalary : R120k - R150k p/a based on experience Start Date: A.S.A.P **East London**: We are seeking a dynamic and organised Office Administratior to join our team. As the Office Administrator, you will be the backbone of our office operations, ensuring smooth functioning and providing crucial administrative support to various departments. If you thrive in a...
-
Administration Officer
7 days ago
East London, South Africa BLACK UMBRELLAS Full time**Job Purpose** The Administration Officer will report directly to the Regional Manager and be responsible for the administrative functions of the Business incubator ensuring the front desk and telephones are covered at all times. The primary focus of the role is to facilitate the smooth day to day administration of the Business Incubator and enhancing a...
-
Executive Operations Manager: Office of The Dvc:
3 weeks ago
East London, South Africa University of Fort Hare Full timeEastern Cape, East London Alice/ Bisho and East London Campus The University of Fort Hare ** **seeks to appoint an Executive Operations Manager who will manage the provision of executive support services in the Office of the DVC: Institutional Support to ensure smooth functioning of the Office including efficient utilisation of its resources. DVC:...
-
Office Administrator
1 week ago
East London, Eastern Cape, South Africa Mars Technologies Full timeSalary : R120k - R150k p/a based on experienceStart Date: A.S.A.PEast London:We are seeking a dynamic and organised Office Administratior to join our team. As the Office Administrator, you will be the backbone of our office operations, ensuring smooth functioning and providing crucial administrative support to various departments. If you thrive in a...
-
East London, South Africa Staff Unlimited Recruitment Pty Ltd TA MPC Recruitment Group EC Full timeOur client is seeking a Senior Manager: Communications, Corporate Image and Office Management to join their team for a 5-Year Contract based in East London.Successful candidate will be responsible for directing and managing corporate communications, public and media relations; overseeing content management, internal and digital communications; managing...
-
East London, South Africa Staff Unlimited Recruitment Pty Ltd TA MPC Recruitment Group EC Full timeOur client is seeking a Senior Manager: Communications, Corporate Image and Office Management to join their team for a 5-Year Contract based in East London.Successful candidate will be responsible for directing and managing corporate communications, public and media relations; overseeing content management, internal and digital communications; managing...
-
Finance Officer
1 week ago
East London, Eastern Cape, South Africa Morgan Hunt Uk Limited Full timeFinance Officer Morgan Hunt is working with an East London based College in search of a temporary Finance officer to take on a busy Accounts Payable position. This is a 3-month, full time contract with a view of turning permanent. The role is office based and pays £14.31 holiday pay ( total of £16.04 an hour) Key Responsibilities of the Finance Officer:Day...
-
Porfolio Officer
3 weeks ago
East London, South Africa Staff Unlimited Recruitment Full timeOur client is seeking a **Portfolio Officer** to join their team, based in East London. Minimum Requirements: - Diploma or Degree in Management - Paddocks UCT Sectional Title / HOA Management Course qualification - Registered with the EAAB holding a valid FFC advantageous - 3 Years’ experience in managing Sectional Title Schemes / HOA’s as well as...