Administration Officer

7 months ago

East London, South Africa BLACK UMBRELLAS Full time

**Job Purpose**

The Administration Officer will report directly to the Regional Manager and be responsible for the administrative functions of the Business incubator ensuring the front desk and telephones are covered at all times.

The primary focus of the role is to facilitate the smooth day to day administration of the Business Incubator and enhancing a professional working environment for colleagues, visitors, and stakeholders.

**Administration**
- Operate office equipment (copy, and scanning machines) with no supervision
- Manage the VOIP telephone system, internet connection, printers, copier and report all faults accordingly
- Assist in the administrative requirements of the Business Lounge including data input of routine reports, filing and computerized data entries
- ssist in office operations and administrative activities
- Oversee office equipment, furniture, supplies & repairs.
- Coordinate Business Lounge events, i.e. birthdays, staff social functions, as required
- Obtain, or assist Management in obtaining, quotations for approved purchases and assist.
- Produce administrative reports and correspondence as needed.
- Open and close the Business Lounge daily (Monday to Friday except for public holidays and other exceptions authorised by the Regional Manager
- Liaise with the caretaker and suppliers with regards to office maintenance and improvement
- Ensure adequate office supplies, including refreshments and stationery, are maintained, and ordered from approved suppliers as required
- Ad Hoc administrative support may also be required
- Oversee all Business Lounge visitors and ensure that Visitor and SMME access registers are effectively used
- Ensure that access to the server and storeroom are monitored and logged on the access register
- Manage and control the petty cash for the Business Lounge, including compiling the petty cash recon for finance
- Educate clients on the BU programme when required, either telephonically or as they walk in
- Request and digitally file criminal and credit records for all co-spacing clients prior to the signing of the agreement
- Upload new co-spacing client agreements to the earth core folder by the last day of every month.
- Send list of new co-spacing clients to finance before the 25th of each month for billing
- Invoice and accept payment for client services (printing/ ad hoc use of space)
- Maintain digital filing system for Business Lounge space clients
- Maintain database of all SMMEs
- Health and Safety protocols
- Be the health and safety officer for the Business Lounge
- Oversee the office assistant, to ensure that daily tasks are completed

**Entrepreneur Services**
- Present BU services to general walk-ins
- Conduct an initial screener for all walk
- in entrepreneurs
- Keep a good record of all forms to be signed for reporting purposes
- Load all entrepreneurs on Growth Wheel and constantly update the file
- Manage SMME bookings for Business Lounge
- Invoicing SMMEs for facility usage

**Job Type**: Temporary
Contract length: 3 months

**Education**:

- Diploma (required)

**Experience**:

- Word with computerized data entry: 1 year (required)
- knowledge of the NPO industry: 1 year (required)
- SMME: 1 year (required)

  • Office Administrator

    7 months ago

    East London, South Africa Mars Technologies Full time

    Salary : R120k - R150k p/a based on experience Start Date: A.S.A.P **East London**: We are seeking a dynamic and organised Office Administratior to join our team. As the Office Administrator, you will be the backbone of our office operations, ensuring smooth functioning and providing crucial administrative support to various departments. If you thrive in a...

  • Office Administrator

    5 days ago

    East London, South Africa BLACK UMBRELLAS Full time

    **Job Purpose** The Office Administrator will report directly to the Regional Manager and be responsible for the administrative functions of the Business Lounge/ Incubator and ensure the front desk and telephones are covered at all times. The primary focus of the role is to facilitate the smooth day to day administration of the incubator and enhancing a...

  • Office Administrator

    3 weeks ago

    East London, Eastern Cape, South Africa Abantu Staffing Solutions Full time

    About Abantu Staffing Solutions">We are a leading recruitment agency providing top talent to various industries, and we are currently looking for an experienced Office Administrator to join our team. The successful candidate will be responsible for managing the day-to-day operations of our office, ensuring smooth workflow and high productivity.">Key...

  • Office Administrator

    2 weeks ago

    East London, South Africa Work Africa Full time

    OFFICE ADMINISTRATOR/EAST LONDON - Must have a background in the **_Tyre & Automotive Industry,_** **_with experience in Spiral Software and Back office._** Minimum Requirements Must have experience in the Tyre/Automotive industry Must have experience in Spiral & Back Office Software Highly proficient in Microsoft Office - Excel, Word, Outlook A problem...

  • Office Administrator

    4 weeks ago

    East London, Eastern Cape, South Africa Abantu Staffing Solutions Full time

    Abantu Staffing Solutions is seeking a skilled Office Administrator to join their team. The successful candidate will be responsible for managing the day-to-day operations of the office, including finance, human resources, creditors, debtors, and general administration.Key responsibilities include:Processing financial transactions, including UIF, PAYE, and...

  • Office IT Administrator

    3 months ago

    East London, South Africa Profile Personnel Full time

    Office IT Administrator required for a reputable IT company based in East London, Eastern CapeRequirements:Degree in Information Technology, Computer Science, or a related fieldCertifications like CompTIA A+, Network+, Microsoft Certified Professional beneficial2-5 years of experience in IT administration, support, or a related roleFamiliarity with network...

  • Office Administrator

    1 week ago

    East London, South Africa Traders Emporium Business Solutions Pty.Ltd Full time

    **MINIMUM REQUIREMENTS**: - Matric with tertiary qualification in business administration/business management/accounting/ bookkeeping. - Computer literacy - Drivers license - Must be a hardworking, very handy flexible to work with customers - customer service - Multi tasking &time management skills with the ability to prioritize tasks. - Good communication...

  • Office Administrator and Personal Assistant

    3 months ago

    East London, South Africa Jika Uluntu Full time

    **Job Title: PA/Office Administrator** **Department/Group: Administration** **Job Ref: POA2024** **Location: Jika Uluntu Office, Crossways Village Centre** **Travel required: No** **Level/Salary Range: R7 000 CTC negotiable** **Position Type: Fixed Term Contract** **Subject Line: PA/Office Administrator 2024** **HR Contact: Zozibini...

  • Stock and Order Administrative Officer

    2 weeks ago

    East London, South Africa StaffCentral Consulting Full time

    **Job Duties/Responsibilities will include**: Responsible for administration of orders and effective stock control, including data capturing, reporting and spray programs. Office administration duties. Invoice processing and reconciliation. Upkeep of data used for internal management systems. Assist with internal and external audits. Perform general...

  • Administrative Supervisor Position for Office Management

    4 weeks ago

    East London, Eastern Cape, South Africa Rakkgalakane Full time

    About RakkgalakaneRakkgalakane is a reputable organization seeking an exceptional Administrative Supervisor to oversee our office operations.Salary and BenefitsWe offer a competitive salary ranging from R250,000 to R400,000 per annum, depending on experience, plus benefits that include a comprehensive medical aid scheme, retirement annuity fund, and generous...

  • Senior HR Administration Officer

    4 hours ago

    East London, South Africa RMG Recruitment (Pty) Ltd Full time

    Samil are urgently looking for a Senior HR Admin Officer in Berlin. Their lady has resigned but has also gone on sick leave so if you do by any chance find someone who can start immediately that will be great. Salary is R19k plus Benefits and open to all **SENIOR HR ADMIN OFFICER** Manufacturing concern is seeking a highly experienced HR Admin Officer to...

  • Finance and Administration Officer

    4 weeks ago

    East London, South Africa Profile Personnel Full time

    Finance and Administration Officer required for a reputable manufacturing company based in East London , Eastern CapeRequirements:A diploma or degree in Finance, Accounting, or a related fieldRelevant certifications in finance or bookkeeping are an advantageProficiency in Pastel Accounting and BI tools is essentialExperience in handling SARS submissions...

  • Office Accounts Administrator

    2 weeks ago

    East London, South Africa Profile Personnel Full time

    Office Accounts Administrator required for well-known company based in East London. **Requirements**: - Matric essential - Strong knowledge and understanding of administration as well as the full accounting process - Invoicing, filing and personal assistance experience - Knowledge of Creditors reconciliations - Experience in Pastel - Excel knowledge -...

  • Office Administrator

    2 weeks ago

    East London, South Africa Abantu Staffing Solutions Full time

    Manage and monitor activities of all employees in the canteen environment making sure they adhere the standards of excellence and the guidelines set in the employee handbook - Always maintain a professional and high-quality service-oriented environment - Act as manager on duty dealing with complaints, problem solving, disturbances special requests and any...

  • Administrative Officer: Risk Management

    7 months ago

    East London, South Africa Transnet Full time

    **_ Equity Statement :_** **_“Transnet and its Operating Divisions (ODs) is committed to upliftment of the Constitution of South_** **_Africa, Workplace Transformation and achievement of imperatives as outlined in the Employment Equity_** **_Act. For selected vacancies, Transnet will only consider suitably qualified applicants who are People...

  • Administrator

    7 days ago

    East London, South Africa Staff Solutions Full time

    **Eastern Cape**, East London** **Negotiable Basic Salary (Market related, Negotiable)** **Opportunity Available!! Our well known client in the Business Development sector is looking to employ an Administrator to join their dynamic team in East London.** *** - **Scheduling and attending meetings while taking minutes** ***: - **Filing** ***: -...

  • Finance and Administration Officer

    4 weeks ago

    East London, South Africa Jobted ZA C2 Full time

    Finance and Administration Officer required for a reputable manufacturing company based in East London , Eastern Cape Requirements: - A diploma or degree in Finance, Accounting, or a related field - Relevant certifications in finance or bookkeeping are an advantage - Proficiency in Pastel Accounting and BI tools is essential - Experience in handling SARS...

  • Student Journey Officer

    7 months ago

    East London, South Africa Educor Full time

    **Student Journey Officer (JB3476)**: East London, Eastern Cape - Customer Service - Student Journey Officer (JB3476) East London Market Related The Student Journey Officer is responsible for all administrative tasks associated with the HET/NATED and FET programmes that are offered at the campus. Aligned to policies and procedures, the Programme...

  • Office Manager

    7 months ago

    East London, South Africa Profile Personnel Full time

    Well-established legal firm are looking to employ a dynamic applicant who will be responsible for overseeing the daily operations of an office and its various departments. **REQUIREMENTS** - 3-year qualification in Office Management or related - Computer literate - Must be fluent in English (able to speak, read and write competently) - Fluency in isiXhosa...

  • Student Journey Officer

    2 days ago

    East London, South Africa Kontak Recruitment SA Full time

    East London, Eastern Cape - Customer Service - Student Journey Officer (JB2922) East London Market Related The Student Journey Officer is responsible for all administrative tasks associated with the HET/NATED and FET programmes that are offered at the campus. Aligned to policies and procedures, the Programme Administrator provides both administrative and...