Accounts Payable Clerk
5 months ago
The Accounts Payable Clerk forms an integral part of the Accounts Payable team. Your core function is to process, verify and reconcile all invoices, and work as a business partner with the rest of the company to ensure quality relationships with suppliers are maintained. KEY RESPONSIBILITIES - Reporting to the Accounts Payable Manager;
- Ensure invoices received from the Supplier are correctly matched and validated in Oracle daily;
- Confirm the validity of the tax invoices/ credit notes and ensure that they have been duly approved;
- Processing of credit notes as per OFFICE policies;
- Ensuring all expense invoices have been captured against the correct general ledger allocation codes before validation - Accurate and complete filing of invoices once validated in Oracle;
- Checking in of invoices received from the warehouse against the Daily Order report (Midas);
- Ensure that merchandise reconciliations are performed accurately and handed to the Accounts Payable Manager on or before due date;
- Managing and monitoring the stock or expense mailbox;
- Adhering to weekly and monthly deadlines;
- Assist Accounts Payable Manager on requests from supplier auditors and the company’s internal audit and external auditors.
**Key Responsibilities**: A fun, fast paced, demanding environment - Our staff love working for OFFICE because they are able to contribute ideas that are listened to and often implemented. Amazing Colleagues - Work is so much easier when you work with like-minded people. We are proud to hire passionate people who are driven to succeed. Succession Planning - We recognise our employees and we aren’t afraid to offer them promotions and moves to encourage them to keep learning and developing.
**Qualifications and Experience**: QUALIFICATIONS - High school diploma or equivalent plus relevant work experience. EXPERIENCE / KNOWLEDGE - A minimum of 2 years Accounts Payable experience. - Knowledge of VAT and the requirements for a valid tax invoice. - Knowledge of stock invoice validation. - Experience within a team dynamic. - Excellent working knowledge of MS Excel essential. - Excellent attention to detail.
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