Office Manager

2 months ago


East London, South Africa Abantu Staffing Solutions Full time

Overview: 

Our client in the the retail sector is looking to employ an Office Manager/Bookkeeper. 

Minimum Requirements: 

  • Grade 12 / Matric
  • Relevant Bookkeeping / Finance qualification highly advantageous
  • Basic bookkeeping experience essential, including capturing cash book, reconciliations etc.
  • 3+ years working experience in a similar role

Responsibilities:

Finance:

  • Processing on Pastel Evolution
  • UIF, PAYE and SDL (EMP201)
  • VAT; PAYE and UIF reconciliations - EasyFile
  • Supplying income statements timeously for each business on a monthly basis
  • Investigating variances and highlighting changes that affect the figures, including abnormal payments and increase in cost of sales
  • Reconcile banking with cash sales monthly including undeposited cash and speedpoints
  • 3rd party payments
  • Petty Cash
  • Financial Year preparation and submission by 30 March each year

Human Resources:

  • Letters of Appointments; Contracts (Fixed Term & Permanent)
  • Leave Applications & Recording
  • Disciplinary Hearings
  • Letters of increase
  • Salaries and wages
  • Staff account and loan management

Creditors:

  • Supplier applications
  • Checking in stock and loading GRV’s
  • Intercompany journals
  • Invoicing stock to the different companies
  • Reconciling supplier accounts (making & checking payments)
  • Processing of stock take counts
  • Investigating stock take variances

Debtors:

  • Account applications, including following up on trade references
  • Reconciling debtors accounts
  • Submitting of statements for payment
  • Overdue account follow ups
  • Debtors’ queries

General

  • Booking of courier
  • Housekeeping supplies
  • Ordering of stationery
  • Overall management of the office in terms of repairs and maintenance, telephone systems and IT related queries and issues

Reports:

  • Daily and Monthly sales reports
  • Weekly Debtors reports and meetings
  • Monthly reports of the turnover
  • Monthly income statements
  • Monthly leave balance reports

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