Sales and Office Administrator
7 months ago
We are seeking a meticulous and adaptable sales administrator to manage our purchase orders and invoices. In this role, you will verify customer information, issue invoices, relay order instructions, and complete monthly sales reports. You may also be required to process timesheets.
To ensure success, sales administrators should have experience in a sales environment and advanced administrative skills. Outstanding sales administrators understand sales performance metrics and provide excellent administrative support to ensure sales targets are met.
**Sales Administrator Responsibilities**:
- Receiving and processing purchase orders.
- Issuing sales transaction invoices.
- Verifying orders, including customers' personal information and payment details.
- Maintaining and updating sales and customer records.
- Compiling monthly sales reports.
- Expediting orders through internal liaison.
- Directing feedback from customers to relevant departments.
- Identifying new products to add to those on offer.
- Supporting the sales department with other administrative tasks, if requested.
**Sales Administrator Requirements**:
- Matric or national certificate required.
- An associate’s or bachelor's degree in business administration or similar will be advantageous.
- 2-4 years’ experience in sales administration, or a similar role.
- Exceptional interpersonal and customer service skills.
- Experience with sales and accounting software such as salesforce, Fusion, skynamo, Sage 200, Xero or similar.
- Advanced knowledge of administrative recordkeeping.
- Familiarity with sales reports and sales records.
- Proficiency with word processing and spreadsheet software.
- Excellent written and verbal communication skills.
**Office Administrator**
Our company is looking for an organized and self-motivated office administrator who will be responsible for providing administrative support to our office personnel. The office administrator’s role will include working closely with our leadership team by handling clerical duties, coordinating calendars, and organizing meetings.
In order to be successful in this position you should be detail-oriented, professional and have excellent written and verbal communication skills.
**Office Administrator Responsibilities**:
- Welcoming visitors and directing them to the relevant office/personnel.
- Coordinating and managing appointments, meetings, and the conference room schedule in order to prevent duplicate bookings.
- Performing bookkeeping tasks such as invoicing, monitoring accounts receivable, and budget tracking.
- Maintaining general office files, including job files, vendor files, and other files related to the company’s operations.
- Purchasing office supplies, equipment, and furniture.
- Overseeing the maintenance of office facilities, and equipment.
- Performing other relevant duties when needed.
**Office Administrator Requirements**:
- Matric or national certificate required.
- An associate’s or bachelor's degree in business administration or similar will be advantageous.
- 2 or more years’ office administration experience.
- Comfortable handling confidential information.
- Multi-tasking and time-management skills, with the ability to prioritize tasks.
**Job Type**: Temporary
**Salary**: R10 000,00 - R12 000,00 per month
Application Question(s):
- Do you have 2-4 years’ experience in sales administration, or a similar role.
- Do you have experience with sales and accounting software such as salesforce, Fusion, skynamo, Sage 200, Xero or similar?
**Education**:
- High School (matric) (required)
Ability to Commute:
- Brackenfell, Western Cape (required)
Ability to Relocate:
- Brackenfell, Western Cape: Relocate before starting work (required)
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