Committee Secretary

6 months ago

Sandton, South Africa The Independent Institute of Education Full time

The Independent Institute of Education (Pty) Ltd (The IIE) is the registered provider of higher education which is offered through the following educational brands: IIE Varsity College, IIE Vega, IIE Rosebank College, IIE MSA and the IIE HSM. The Central Academic Team (CAT) of The IIE is responsible for the academic leadership and governance of the work done at the brands while each brand is managed as a business entity by its divisional management team.

This position is within the IIE Central Academic Team. The IIE, as the registered provider has ultimate responsibility for registration, curriculum, delivery, assessment, and certification of all education on sites of delivery as well as for relationships with external partners particularly in the regulatory and accreditation arena

**The IIE’s Central Academic Team has a vacancy for a Committee Secretary (mid-weight) at The IIE’s offices based in Sandton.**
The Independent Institute of Education (The IIE) is looking for a dynamic Committee Secretary with exceptional minute-taking, agenda compilation and communication skills and with a proven track record of working in the higher education sector in the division of the Registrar/ Faculty/ Governance or Secretariat.

**Reporting To**:
The successful incumbent will report to the Senior Assistant Registrar

**Level and Scope of Responsibility**:
The Committee Secretary is responsible for assisting and supporting the Senior Assistant Registrar with the IIE Governance meetings and also supporting the Office of the Registrar with other compliance tasks. Ultimately both are directly accountable to the Deputy Registrar: Legal, Governance and Student Services.

**Key Areas of Responsibility**:
This person will initially work under the guidance of the Senior Assistant Registrar (Committee Secretary) but is required to over time take full responsibility for the administration of several of the IIE Governance Committee meetings, e.g., Faculty Boards, Research and Postgraduate Studies Committee, Institutional Student Council, Student Faculty Academic Forums, etc.

**Key tasks**:

- Compiling meeting schedules for the committees allocated to you.
- Sending out notices of meetings and calls for agenda items.
- Compiling and distributing the agenda packs in line with remits and conventions.
- Loading the agenda and supporting documents on the online system.
- Preparing and sending out items via round-robin for approval.
- Ensuring that all logístical arrangements are in place for the meetings.
- Taking and drafting of minutes.
- Managing meeting logistics during meetings.
- Ensuring that the minutes are signed off by the Chair of the meetings and distribution of minutes in line with the governance meeting schedule.
- Compiling matters arising/action items and ensuring that these are signed off by the relevant Chair.
- Following up on matters arising and ensuring that these are incorporated into the agenda.
- Compiling and distributing Communiqués.
- Keeping an up-to-date committee membership and attendance lists.
- Preparing and sending out committee membership letters.
- Maintaining the electronic and hard copy filing of all committee documentation.
- Keeping the agenda checklist and committee process document up to date.
- Induction of committee members.
- Facilitating the evaluations of committees.
- Administrative support to the work of the Office of the Registrar.

**Customer Service**:

- Attending to queries from IIE brands and other external customers, in line with IIE Policies and doing this via The IIE electronic/tracking systems.
- Other administrative tasks in support of the Registrar’s team and related to areas of responsibility.

**Other Requirements**:
**Qualification**:
Bachelor’s Degree (NQF Level 7) or equivalent.

**Experience**:
At least 3 years’ experience as Committee Secretary in the higher education sector in the division of the Registrar/ Faculty/ Governance or Secretariat.

**Competencies**:

- Exceptional typing, agenda compilation and transcribing skills.
- Excellent communication skills particularly in English, both verbal and written, including the ability to communicate with a range of audiences in a way that is clear, concise, specific, accurate and accessible to the target audience.
- Interpersonal skills characterised by tact and diplomacy and an ongoing ability to participate effectively in a team that is spread across the country.
- High delivery ability demonstrated capacity to organise own work and work against tight deadlines.
- Attention to detail.
- Ability to work constructively as part of a team, display initiative and work strategically and independently with limited supervision.
- Able to acquire new skills to keep up with new technologies and or new knowledge areas within relevant disciplines.
- Ability to multitask.
- Computer skills - high level of MS Word, Excel and working with institutional systems

  • Committee Secretary

    6 months ago

    Sandton, South Africa Kamo Placement Full time

    Gauteng, Sandton - Annually Cost To Company (Market related, Negotiable) The Committee Secretary will assist in the facilitation and administration of Committee Secretariat duties in the company as outlined in the Companies Act, Governance Codes, and Prescripts and as guided by PFMA and other relevant regulations **JOB DESCRIPTION** - Development of the...

  • Assistant Registrar: Committee Secretary

    6 months ago

    Sandton, South Africa The Independent Institute of Education Full time

    The Independent Institute of Education (Pty) Ltd (The IIE) is the registered provider of higher education which is offered through the following educational brands: IIE Varsity College, IIE Vega, IIE Rosebank College, IIE MSA and the IIE HSM. The Central Academic Team (CAT) of The IIE is responsible for the academic leadership and governance of the work done...

  • Secretary to the Board

    6 days ago

    Sandton, South Africa TalentCru Full time

    Job Summary: We are seeking a highly skilled Corporate Secretary to join our team at TalentCru. The successful candidate will be responsible for providing administrative support to the Board Committees, Management Committees, and Subsidiary Companies.Key Responsibilities:Provide administrative support to the Board Committees and Management...

  • Company Secretary

    6 months ago

    Sandton, South Africa Smith Garb Full time

    Gauteng, Sandton - up to 55k A company based in Sandton is seeking to employ a Company Secretary from a legal background. **DUTIES AND RESPONSIBILITIES**: - Reporting to the group or company's board any failure on the part of the company _or _a director to _comply _with the Memorandum of incorporation or rules of the company or the Act (Companies Act No...

  • Assistant Company Secretary

    7 months ago

    Sandton, South Africa Redefine Properties Limited Full time

    **Assistant Company Secretary** **Primary Purpose of the Job** The role of the Assistant Company secretary is to provide primary support to all stakeholders in respect of statutory and regulatory compliance within Redefine group and its subsidiaries as well as administrative matters relating to the Board of Directors, the Executive Committee and the...

  • Company Secretary

    6 months ago

    Sandton, South Africa Adcorp Holdings Full time

    **Synopsis** Are you an experienced **Company Secretary** with a proven track record of excellent performance and ambition to advance your career? We have an exciting opportunity for you! As a Company Secretary, you will support the directors, management, business pillars, and support functions in promoting good corporate governance. You will fulfil the...

  • Secretary to the Board of Directors

    6 days ago

    Sandton, South Africa TalentCru Full time

    Job Title: Secretary to the Board of DirectorsTalentCru is seeking a highly organized and detail-oriented Secretary to the Board of Directors to provide administrative support to our Board Committees, Management Committees, and Subsidiary Companies. The successful candidate will be responsible for managing statutory books and records, preparing reports and...

  • Company Secretary

    6 months ago

    Sandton, South Africa TalentCru Full time

    Are you an experienced Company Secretary with a proven track record of excellent performance and ambition to advance your career? We have an exciting opportunity for you!As a Company Secretary, you will support the directors, management, business pillars, and support functions in promoting good corporate governance. You will fulfil the duties for a...

  • Deputy Company Secretary

    3 months ago

    Sandton, South Africa Absa Bank Limited Full time

    Empowering Africa’s tomorrow, together one story at a time. - With over 100 years of rich history and strongly positioned as a local bank with regional and international expertise, a career with our family offers the opportunity to be part of this exciting growth journey, to reset our future and shape our destiny as a proudly African group. Job Summary To...

  • Company Secretary and Compliance Officer

    3 days ago

    Sandton, South Africa TalentCru Full time

    Job Title: Company Secretary and Compliance OfficerTalentCru is looking for an experienced Company Secretary and Compliance Officer to join our team. The successful candidate will be responsible for providing administrative support to our Board Committees, Management Committees, and Subsidiary Companies, as well as ensuring compliance with the company's...

  • Corporate Secretary

    5 months ago

    Sandton, South Africa TalentCru Full time

    The overall purpose of this role is to provide support to the Board Committees, Management Committees as well as to Subsidiary Companies.QualificationsAny of the following Qualifications: CIS; B Com (Law); BA (Law) or, LLBA post Graduate Degree (LLM/MBA/MBL) will be an added advantage.Corporate Governance Institute of Southern Africa (CGISA)Work...

  • Deputy Company Secretary

    3 months ago

    Sandton, South Africa Discovery Ltd. Full time

    **Business Unit**:Discovery Central Services**Function**:Corporate Secretariat**Date**:10 Oct 2024**Deputy Company Secretary** **About Discovery** - Discovery’s core purpose is to make people healthier and to enhance and protect their lives. We seek out and invest in exceptional individuals who understand and support our core purpose, and whose own values...

  • Corporate Secretary Leader

    3 days ago

    Sandton, South Africa TalentCru Full time

    About Us: TalentCru is a leading recruitment agency that specializes in placing top talent in various industries. We pride ourselves on delivering exceptional service to our clients and candidates. Job Description:The overall purpose of this role is to provide strategic support to the Board Committees, Management Committees, and Subsidiary Companies. As a...

  • Copy of Assistant Company Secretary

    6 months ago

    Sandton, South Africa TalentCru Full time

    Are you an experienced Assistant Company Secretary with a proven track record of excellent performance and ambition to advance your career? We have an exciting opportunity for you!As a Company Secretary, you will support the directors, management, business pillars, and support functions in promoting good corporate governance. You will fulfil the duties for a...

  • Senior Company Secretary

    2 weeks ago

    Sandton, South Africa Placement Point Full time

    A well established company based in Illovo is seeking a Senior Company Secretary Duties: Providing the directors of the company collectively and individually with guidance as to their duties, responsibilities and powers Making the directors aware of any law relevant to or affecting the company Reporting to the companys board any failure on the part of the...

  • Company Secretarial Consultant

    6 months ago

    Sandton, South Africa Redefine Properties Limited Full time

    **Company Secretary Consultant** **Primary Purpose of the Job** The role of the Company secretarial consultant is to provide the efficient administration of a company, particularly with regards to ensuring compliance with in statutory and regulatory requirements. **Key Performance Area’s (KPA’s)** - ** Administrative support for Statutory/Regulatory...

  • Corporate Secretary

    1 month ago

    Sandton, South Africa TalentCru Full time

    We are seeking an experienced Corporate Secretary to provide support to our Board Committees, Management Committees, and Subsidiary Companies.Job DescriptionThe ideal candidate will have 5-8 years of experience in corporate secretaryship and a strong understanding of corporate governance issues, corporate law, and compliance monitoring.A postgraduate degree...

  • Manager: Governance

    2 months ago

    Sandton, South Africa Absa Bank Limited Full time

    Empowering Africa’s tomorrow, together one story at a time. - With over 100 years of rich history and strongly positioned as a local bank with regional and international expertise, a career with our family offers the opportunity to be part of this exciting growth journey, to reset our future and shape our destiny as a proudly African group. Job...

  • Manager: Governance

    7 months ago

    Sandton, South Africa Absa Bank Limited Full time

    Bring your possibility to life! Define your career with us - With over 100 years of rich history and strongly positioned as a local bank with regional and international expertise, a career with our family offers the opportunity to be part of this exciting growth journey, to reset our future and shape our destiny as a proudly African group.Job Summary Give...

  • Chief Governance Officer

    3 days ago

    Sandton, South Africa TalentCru Full time

    Job Title: Chief Governance OfficerWe are seeking a highly skilled Chief Governance Officer to join our team at TalentCru. The successful candidate will be responsible for providing support to the Board Committees, Management Committees, and Subsidiary Companies.Key Responsibilities:Provide administrative support to the Board Committees and Management...