Company Secretary

5 months ago

Sandton, South Africa Adcorp Holdings Full time

**Synopsis**
Are you an experienced **Company Secretary** with a proven track record of excellent performance and ambition to advance your career? We have an exciting opportunity for you

As a Company Secretary, you will support the directors, management, business pillars, and support functions in promoting good corporate governance. You will fulfil the duties for a designated portfolio of companies and board committees, providing advice on all matters related to corporate governance. This role offers a high level of responsibility, allowing you to work closely with non-executive directors and colleagues from across the business, playing a key role in driving efficiencies, excellence, and continued improvement.

Are you an experienced **Company Secretary** with a proven track record of excellent performance and ambition to advance your career? We have an exciting opportunity for you

As a Company Secretary, you will support the directors, management, business pillars, and support functions in promoting good corporate governance. You will fulfil the duties for a designated portfolio of companies and board committees, providing advice on all matters related to corporate governance. This role offers a high level of responsibility, allowing you to work closely with non-executive directors and colleagues from across the business, playing a key role in driving efficiencies, excellence, and continued improvement.
**Qualification and Experience**
- LLB or BCom Law with a minimum of 10 years relevant experience.
- Admission as an Attorney and/or CSSA/CIS qualification will be an advantage.
- Company secretarial experience in a listed company environment (preferably in banking).
- Experience in sustainability and integrated thinking is advantageous.
- Financial literacy is essential.

**_Personal Attributes_**
- Ability to understand complex issues, communicate concisely, and influence a wide audience.
- Confidence and ability to interact at all levels.
- Proven ability to build relationships and credibility.
- Exceptional ability to consistently deliver creative yet business-oriented results that balance growth and risk.
- Intellectually curious, open-minded, and adaptable.
- Aptitude to solve problems in a fast-paced, high-pressure environment.
- Ability to work both collaboratively and autonomously while prioritizing competing tasks.
- Flexibility and willingness to work on both strategic and operational tasks.
- Ability to manage multiple concurrent tasks and deadlines.
- High level of integrity and professionalism.
- Self-motivated team player with a keen sense of ownership.
- Tenacity and strong attention to detail.

**_Functional Competencies_**
- Strong knowledge of the Companies Act, corporate laws, and governance codes.
- Proficiency in running and supporting boards and board committees through annual cycles.
- Experience in creating and managing compliance processes in a practical manner.
- Experience in developing best practice guidelines and policies.
- Proven ability to produce quality minutes in a technically challenging environment and run board meeting processes effectively.
- Excellent drafting and grammatical skills.
- Project management and strong organisational skills.

**Roles and Responsibilities**
**_
Company Secretarial_**
- Ensure best practice board and meeting administration for a portfolio of companies and committees:

- Facilitate smooth operation of boards and committees, including drafting work plans and agendas, organizing, collating, and distributing meeting papers.
- Prepare accurate minutes and action items within agreed time frames.
- Provide input into board practices and corporate governance matters.
- Draft resolutions and other corporate communications.
- Manage company secretarial matters:

- Implement changes in corporate laws/regulatory requirements and provide insights on their impact on the business.
- Coordinate statutory compliance with cross-functional teams and external auditors, ensuring accurate and timely updates of corporate information and registers.
- Manage the year-end reporting cycle related to company secretary duties.
- Support the business with ad hoc requests.
- Develop and advise on key governance policies such as delegation of authority, signing policies, and governance frameworks.
- Work closely with the Acting Group Company Secretary to manage overall compliance and best practices:

- Manage the corporate compliance calendar and meeting schedule.
- Ensure compliance with relevant laws/regulations, company policies, and MOIs.
- Coordinate corporate process elements of transaction execution (e.g., corporate actions or restructures).
- Lead ad hoc projects in a simplified and solutions-oriented manner.

**_Enablement and Risk Management_**
- Develop processes to maintain corporate information and policies and oversee management thereof.
- Liaise with external service providers and stakeholders.
- Oversee elements of logistics including hospitality and

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