Personal Assistant

5 months ago

Bellville, South Africa Sanlam Full time

**Build a successful career with us**
- We’re all about building strong, lasting relationships with our employees. We know that you have hopes for your future - your career, your personal development and of achieving great things. We pride ourselves in helping our employees to realise their worth. Through its five business clusters - Sanlam Fintech, Sanlam Life and Savings, Sanlam Investment Group, Sanlam Allianz, Santam, as well as MiWay and the Group Office - the group provides many opportunities for growth and development.**What will you do?**
- Extensive engagement, liaison, and coordination with Executive.
- Diary management of high complexity executive diaries - video conferences, meetings ad events.
- Assistance and preparation of business submissions (Exco and board packs etc.)
- Be of support and assistance to a Sanlam Corporate executive leader and their team.
- Attend to the logistics of meetings - venues, catering, equipment, etc.
- Full coordination of Executive’s travel and accommodation arrangements.
- Preparation of letters, slides, minutes of meetings, etc.
- Managing office communication.
- Handling internal and external calls efficiently and professionally.
- Office management
- Ordering of stationery and office supplies
- Maintaining office systems such as filing and data management
- Responsible for processing EXCO office accounts and payments of invoices
- Consolidating, collating and distribution of monthly EXCO reports
- Ensuring delivery and service level management of internal and external service providers for daily services
- Ad hoc projects
- Administrative functions relevant to business requirements
- Qualifications and experience- Matric / Grade 12 and a secretarial diploma or relevant qualification
- 3 - 5 years’ experience as a PA at an executive level and/or complex operations
- Exposure to environment with sensitive/confidential information is essential.
- Business etiquette on an executive level
- Relevant experience in the financial services sector
- Knowledge and skills- Above average written and verbal business communication skills in English
- Demonstrate personal integrity and ability to deal with sensitive and confidential information
- Discretion is an essential attribute for this position
- Building and maintaining relationships
- Impact, influencing and gaining commitment
- Analytical and problem solving ability
- Strong planning and organising skills
- Strong attention to detail
- Treating customers fairly and professionally
- Ability to be innovative
- Adaptability and flexibility to change
- Focused on outputs and results driven
- Stress tolerance
- High ethical work standards and professional conduct
- Personal qualities- Responsible with a high level of accountability
- Client focus
- Professional profile
- Effective time management skills
- Self-motivated with a strong focus on delivery
- Conceptual thinking skills
- Must be able to work under pressure Individually
- Be a team player
- Conscientious

**Turnaround time**Our commitment to transformation

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