Executive Personal Assistant

3 weeks ago

Bellville, South Africa Sanlam Full time

**Who are we?**

The Sanlam Retail Affluent business (SRA) is dedicated to empower South Africans in the middle
- and upper-income segments to be financially confident, secure and prosperous. With deep client understanding and a focus on excellence in technology, client and intermediary experiences, SRA delivers financial solutions including comprehensive financial planning, life
- and disability insurance, credit solutions, savings and investments, retirement and fiduciary services that can be accessed through various platforms.

**What will you do?**
- Business Description:
The Sanlam Retail Affluent business (SRA) is dedicated to empowering South Africans in the middle
- and upper-income segments to be financially confident, secure, and prosperous. With deep client understanding and a focus on excellence in technology and client & intermediary experiences, SRA delivers financial solutions including comprehensive financial planning, life
- and disability insurance, credit solutions, savings and investments, retirement and fiduciary services that can be accessed through various platforms.
- We believe in creating and cultivating a positive, energised working environment that gives you every opportunity to achieve success. Sanlam is committed to transformation and embracing diversity. This commitment is what drives us to achieve a diverse workplace with employment equity as a key goal to create an inclusive workforce, representative of the demographics of our society as well as people with disabilities.- The role is within the Business Transformation & Shared Services division of Retail affluent.**What will make you successful in this role?**

**Core Tasks**:

- Secretarial support to the Chief Executive (the COO of BTSS); requiring a very effect PA that is:
- Excellent diary management.
- Time and priority management.
- Meeting management with accurate collation of agendas and documentations for timeous distribution of management meeting packs.
- Converting, combining, and sharing of meeting documents
- Assist in arranging venues, catering, equipment, and other logistics for meetings.
- Arrangement of video conferences.
- Assisting in all logistics of special events, information sessions, conferences etc.
- Payment of invoices
- General office administration
- Assistance with presentations

**Role Requirements**:
**Qualifications**:

- Secretarial diploma

**Experience**:

- At least 7 years secretarial experience at an executive level.
- Business etiquette compatible to functioning as an executive PA.
- Advanced experience in Microsoft Office: Word, Excel & Power Point.
- Experience in supporting people that operate at an Executive level

**Knowledge**:

- Very diligent and autonomous in managing calendar and office activities
- Understanding of Business communications methods and processes.
- Business knowledge will be to your advantage.
- An understanding of the Sanlam structures, business functional areas will be an advantage.
- Proven experience in collaborating with other PA at the same level
- Have experience in independently and self-initiated communication and engagement with executive leadership.

**Competencies**:

- Communicates effectively (verbal and written) in English
- Decision quality
- Be creative and cultivate Innovation
- Concern for order and accuracy
- Good planning skills
- Collaborates
- Influencing and gaining commitment
- Results driven and takes initiative
- Ability to function Independently
- Being Resilient

**Knowledge and Skills**
- Reservation Management- Secretarial Support- Administration- General Project Coordination (proficiency level 1)**Personal Attributes**
- Communicates effectively - Contributing independently- Situational adaptability - Contributing independently- Action orientated - Contributing independently- Optimises work processes - Contributing independently**Build a successful career with us**
- We’re all about building strong, lasting relationships with our employees. We know that you have hopes for your future - your career, your personal development and of achieving great things. We pride ourselves in helping our employees to realise their worth. Through its five business clusters - Sanlam Fintech, Sanlam Life and Savings, Sanlam Investment Group, Sanlam Allianz, Santam, as well as MiWay and the Group Office - the group provides many opportunities for growth and development.**Core Competencies**
- Cultivates innovation - Contributing independently- Customer focus - Contributing independently- Drives results - Contributing independently- Collaborates - Contributing independently- Being resilient - Contributing independently**Turnaround time**

**Appointments will be made in line with the company’s transformation plan.**Our commitment to transformation**

The Sanlam Group is committed to achieving transformation and embraces diversity. This commitment is what drives us to achieve a diverse, inclusive and equitable workplace as we believe that these are

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