Leasing, Property Administration Manager

2 weeks ago


Claremont, South Africa WeTrade Property Full time

Position Overview: The Rental Manager is responsible for the efficient and profitable operation of the Rental Department. The Rental Portfolio Manager will also play a key role in providing office support relating to the Sectional Title and the HOA department. The appointed person will be working under instruction but the ability to be self-motivated, use initiative and work independently is essential. Must familiarize themselves with the company's strategic goals and aspirations to ensure that targets and goals are met. Qualities such as management skills and business acumen will be an advantage as the incumbent should show a level of responsibility.
- **Rental portfolio Manager and managing rental property practitioners experience essential**
- **Sectional Title / HOA portfolio management experience essential**
- **WeConnectU software knowledge essential**
- **PayProp software knowledge essential**
- **REMS software knowledge essential**
- Manage of national rental property practitioner team
- To assist with the day-to-day running’s of an Estate agency office.
- Assist Property Practitioner with ensuring compliance with leasing obligations and company policy and implementing fining or warning systems when applicable.
- Assist with marketing available residential units.
- Conduct credit verification and relevant assessments of prospective customers.
- Identify suitable tenants through rigorous screening against selection criteria in compliance with company policy and within prescribed timeframes.
- Prepare and submit required lease documentation.
- Lease termination dates monitored, and Property Practitioners are informed
- Ensure Property Practitioners notify tenant of upcoming renewal and negotiate lease renewals.
- Ensure property owners are informed of all terminations/renewals.
- Always be aware of market and competitor rental trends.
- Responsible/manage the customer experience throughout take-on process.
- Create new tenant records and update existing tenant records.
- Resolve minor leasing complaints or direct tenants with complex complaints to the appropriate source to ensure that their problems are appropriately resolved.
- Draft leasing-related communications addressed to tenants.
- Ensure all municipal services, levies and additional costs are communicated to both tenant and landlord
- Ensure the relevant parties are invoiced for these additional costs and payments received
- Have knowledge of the eviction process and be able to assist property practitioners
- Updating and manage the relevant management programs
- Capturing of data on our systems and relevant filing for the relevant schemes and office
- Liaising with all parties such as Directors, Trustees, Attorneys, debt collectors, members of BC or HOA and other departments
- Ensuring all compliant paperwork is in place, system is updated with minutes and communications to the communities under management.
- Preparing the relevant AGM packs as well as other paperwork such as resolutions etc.
- Ensuring the capturing & billing for levies, municipal charges, water & electricity
- Handling Insurance claims
- Screening telephone calls, enquiries/requests and handling when/where appropriate
- Ensuring budgets are accurate
- Basic accounting when necessary
- Uploading payments and invoicing for relevant schemes
- Good communication skills (written and verbal)
- Knowledge of POPI and the PPRA
- Doesn’t mind a bit of a pressurized environment and meeting deadlines
- Rental duties - manage the national rental property practitioner
- Credit checks/vetting and drawing up of leases ensuring they are returned signed by all parties
- Updating and manage the relevant management programs

**QUALIFICATIONS AND ABILITIES / SKILLS**
- Matric with a relevant tertiary qualification.
- Computer Literate (CRM, Excel, Word, PowerPoint, Outlook)
- Proficient in English, Afrikaans.
- 5 years’ experience in leasing, property administration.
- Working knowledge of the laws governing residential leasing
- A track record of excellent customer service

**Salary**: R25,000.00 - R27,000.00 per month

**Experience**:

- Rental portfolio Manager: 5 years (required)
- Sectional Title / HOA portfolio manager: 4 years (required)
- WeConnectU software: 2 years (required)
- PayProp software: 2 years (required)
- REMS software: 2 years (required)

Application Deadline: 2023/08/31


  • Property Manager

    3 days ago


    Claremont, South Africa KLI RECRUITMENT Full time

    Southern Suburbs based company require a property manager with: Tertiary qualification Min 5 years experience in property management Computer literate Lease agreements Rent collection Property maintenance( snag lists) Monthly reports Own transport **Salary**: R25,000.00 - R27,000.00 per month Ability to Commute: - Claremont, Western Cape...


  • Claremont, South Africa WeTrade Property Full time

    To assist with the day-to-day running of office. - Capturing of data on our systems - Liaising with transferring attorneys - Assist with agent queries - Sectional title / HOA management - Credit checks/vetting - Drawing up of leases and uploading/capturing when signed agreement received - Ensuring all compliant paperwork is in place - Screening telephone...


  • Claremont, South Africa Southern Shore Recruitment Full time

    Portfolio consists of Single residential/ Blocks of Flats / Commercial properties. (+-800 in total) My client is looking for a Property Asset Manager to Manager all properties which would include the following: Repairs & Maintenance - Oversee this function dealing with external providers at market related prices for low cost housing Putting together an...


  • Claremont, South Africa Retouch Renovators Full time

    We are seeking a skilled and organized Administrator to join our team and provide administrative support for our shopping mall. The Mall Administrator will play a key role in ensuring the efficient operation of the mall office, handling a variety of tasks related to tenant relations, accounting, and general office management. **Responsibilities**: -...


  • Claremont, South Africa WeTrade Property Full time

    Property Portfolio Assistant for the Sectional Title and HOA department plays a key role in providing office support and community support. The appointed person will be working under instruction but the ability to be self-motivated, use initiative and work independently is essential. Must familiarize herself with the company's strategic goals and aspirations...


  • Claremont, South Africa Retouch Renovators Full time

    We are currently seeking a dynamic and experienced Operations/Duty Manager to join our team and oversee the daily operations of our shopping mall. The Operations/Duty Manager will play a key role in ensuring the smooth functioning of all aspects of the mall, including tenant relations, customer service, security, and facility...


  • Claremont, South Africa Oona Kriedemann Full time

    Published - Apr 3, 2023 - Location - Claremont, Cape Town, South Africa - Category - Business - Job Type - Full-time - Salary Type - Monthly Salary - Salary - R15 000 per month **Description**: Job title: Administrator Location: Claremont **Salary**: R15 000 per month Own Transport/Public Transport Photo Age Address Current salary and...


  • Claremont, South Africa Oona Kriedemann Full time

    Published - Apr 3, 2023 - Location - Claremont, Cape Town, South Africa - Category - Business - Job Type - Full-time - Salary Type - Monthly Salary - Salary - R38 000 - R45 000 (neg) **Description**: Job Title: General/Operations Manager Location: Claremont **Salary**: R38 000 - R45 000 (neg) (Will suit HIGHLY PROFESSIONAL Applicants) Own...


  • Claremont, South Africa Job Crystal Full time

    group. Responsible for reconciliation of debtor accounts, resolution of any queries or issues with debtor statements, production of accurate and timely debtor statements, reports and reconciliations, invoicing and billing for recurring & once-off invoices for tenants and timeous owner payments after the relevant deductions. Rent roll reconciliations, to...


  • Claremont, South Africa Megan Förg Consulting Full time

    **About the Role**: Opportunity available for a Marketing Content and Creative Specialist for a safari and conservation leader with a collection of luxury safari lodges in Tanzania. **Requirements**: Relevant Tertiary Qualification in Visual Communications (Art Direction or Graphic Design) Minimum of 3 years’ experience in an advertising agency or digital...

  • Administrator

    1 day ago


    Claremont, South Africa AGTC LtdLaura James Full time

    Section 1. Job Purpose To manage all courier claims for the business by following the carriers claim procedures and to supply all data to enable a claim to be successful. To check all courier invoices to ensure we are being charged correctly and that each product is going via the correct courier. Report and raising of no scans within 48 hours of dispatch,...

  • Building Supervisor

    3 days ago


    Claremont, South Africa Retouch Renovators Full time

    We are seeking a highly organized and experienced Building Supervisor to oversee the day-to-day operations and maintenance of our shopping mall. As the Building Supervisor, you will be responsible for ensuring the smooth functioning of all building systems, managing a team of maintenance staff, and ensuring that the property is safe, clean, and...

  • Store Manager

    2 days ago


    Claremont, South Africa Fashion Fusion Retail Clothing Store Full time

    Fashion Fusion is a well-established South African fashion retailer with aggressive growth. If you have a passion for fashion and want to progress your retail career then we want to talk to you! As a store manager you will be experienced in male/female fashion, you will have a flair for visual merchandising and be able to show a sound understanding of...


  • Claremont, South Africa Career Circuit Full time

    **Key responsibilities & deliverables**: Prepare daily banking instructions for the fund scheme and ensure payments are accurate. It will include investor transaction payments, investment manager payments and outsourced administrator payments. Prepare and check automated banking instructions for the long only portfolios. Be responsible for bank validation...


  • Claremont, South Africa Jenman African Safaris Full time

    **Main responsibilities**: - Act as the first point of contact for the MD and GM with persons from both inside and outside the organisation; - Screen phone calls, enquiries and requests and handling them when appropriate; - Manage meetings; - Diary management and making appointments; - Carry out background research (ie. prices, products, etc.) and present...

  • Accounts Manager

    2 days ago


    Claremont, South Africa WNS Global Services Full time

    **Job Title: Account Manager** We are seeking a dynamic and experienced Account Manager to join our team. As an Account Manager, you will be the primary point of contact for our clients, responsible for building and maintaining strong relationships, understanding their needs, and ensuring their satisfaction with our products and services. You will...


  • Claremont, South Africa International School of Cape Town Full time

    Reports to: Business Manager Closing Date for Applications: 12 February 2023 Start date: 01 March 2023 Languages Required: English and another South African language ISCT is seeking to appoint an Operations Coordinator to join our team on a Full-Time basis. ROLE RESPONSIBILITIES - Weekly meetings with the Business Manager to discuss plans, events and...

  • Training Sales Manager

    Found in: Adzuna ZA B C2 - 1 week ago


    Claremont, South Africa Adzuna ZA B C2 Full time

    Purpose of the job: Responsible of selling of Memberships and marketing of products, facilities and services and meeting with specific monthly new Member sales target as well as supporting general Member satisfaction and retention. Assist, supervise work with the Sales Team in the abscense of the Sales Manager Key Results Areas include:Strong foundation of...

  • Electrician

    3 days ago


    Claremont, South Africa Retouch Renovators Full time

    We are seeking a skilled and experienced Electrician to join our maintenance team at the shopping mall. The Electrician will be responsible for installing, repairing, and maintaining electrical systems and equipment throughout the property to ensure the safety and functionality of all electrical components. **Responsibilities**: - Install, maintain, and...

  • Office Manager

    7 days ago


    Claremont, South Africa Delta-v Full time

    Are you someone who loves process and keeping things organised and wants to support the growth of young startup?_ **About Delta-v** Our mission is to accelerate the growth of international tech companies. We do this by building and managing sales teams that embed into our clients' sales organizations. We’re based in Claremont, Cape Town and have an...