Operations Coordinator

Reports to: Business Manager
Closing Date for Applications: 12 February 2023
Start date: 01 March 2023
Languages Required: English and another South African language

ISCT is seeking to appoint an Operations Coordinator to join our team on a Full-Time basis.

ROLE RESPONSIBILITIES
- Weekly meetings with the Business Manager to discuss plans, events and general estate requirements
- Ensuring all buildings, infrastructure and grounds are well cared for, maintained, secured and are in line with statutory and regulatory requirements
- Managing daily operations of the estate including facilities staff (Housekeeping, Groundsman and Security)
- Auditing buildings and facilities regularly and compiling records of inspections
- Managing all cleaning, maintenance, repairs and renovations to the estate and grounds
- Arranging all outsourced maintenance and repairs
- Secure Service Level Agreements as required
- Monitor 3rd Parties onsite to ensure satisfaction with works completed and compliance with OHS requirements
- Arranging and recording servicing of all equipment, plant, machinery, systems and vehicles as required
- Primary contact for Armed Response and onsite Service Providers
- Facilitating Functions and Events setup, ensure the smooth running, and liaising with various role players and relevant staff
- Assisting with the evaluation and performance review of facilities staff
- Managing all administrative functions relevant to the departments requirements
- Ensuring all appropriate and relevant information is communicated to staff

WHAT WE’RE LOOKING FOR - ISCT Required Standards
- Excellent preparation and planning
- Experience of working within a strongly regulated environment
- A depth of understanding in the relevant field
- Strong experience of assessment, reporting and building thorough action plans
- Highly effective team player, valid driver’s licence and own vehicle

Technical requirements
- Sound knowledge of infrastructure and grounds
- Skills and previous experience
- A minimum of 5+ years’ experience in related field (property management, project management or similar)
- High proficiency in spoken and written English, as well another South-African language
- Previous experience in Technical knowledge and capabilities

Qualifications and Accreditations
- High proficiency in Computing skills
- Diploma (preferred) or certificate in related fieldPersonal Attributes
- Self-motivated attitude to problem solving
- Good organisation skills and ability to prioritise
- Excellent time management and multitasking abilities
- Highly motivated to achieve goals and ability to motivate others to do the same
- Outstanding interpersonal skills, ability to work well both individually and as a team
- Demonstrated success in managing teams

Whilst every effort has been made to explain the main duties and responsibilities of the post, each individual responsibility undertaken may not be identified. The duties outlined above are not intended as a restrictive list and may be extended or altered to include other tasks that are commensurate with the role as directed by Senior Management.

Inclusion and Diversity - ISCT is an equal opportunities employer. We are committed to promoting an inclusive and diverse workplace where we value and respect every colleague for who they are.

Closing date: Sunday, 12 February 2023

Terms and Conditions
The International School of Cape Town is totally committed to safeguarding the welfare of children and young people and expects the same from its employees. All prospective staff will be expected to provide the following prior to confirmation of appointment:

- A police criminal record clearance (no less than 6 months old) from the country of current/most recent employment, a Sexual Offenders Register clearance, and a Child Protection Register clearance
- Proof of identification (i.e. colour ID or passport)
- Proof of current address
- Certified copies of your qualifications
- Employment checks including references from the current or most recent and a previous employer
- Provision of a South African Revenue Services (SARS) personal tax number
- In the case of non-South Africans, provision of a valid work visa enabling the prospective employee to be employed at ISCT
- Full disclosure of any material reason that may impact ISCT’s decision when making an appointment.

**Job Types**: Full-time, Permanent

**Salary**: R15,000.00 - R18,000.00 per month

Ability to commute/relocate:

- Claremont, Western Cape: Reliably commute or planning to relocate before starting work (required)

Application Deadline: 2023/02/12
Expected Start Date: 2023/03/01