Secretary / Payroll Administrator

15 hours ago


Pietermaritzburg, South Africa Accountancy Placements Pietermaritzburg Full time

Our client in Hilton is looking for a diligent, committed person to join their team

**Responsibilities**:
**Payroll Administration**:

- Create all required payroll / PAYE tasks
- Conduct all month-end processes
- Update all the new months payroll changes
- Complete the EMP 201 submissions
- Complete the UIF submissions
- Communicate and liaise effectively with clients on all payroll-related matters
- Complete bi-annual EMP501 reconciliations and submissions

**Secretarial Support**:

- Ensure that all incoming calls into the office switchboard are professionally dealt with
- Ensure that all walk-in guests/clients to the office are professionally welcomed
- Ensure that the front desk and guest/client area are always neat and tidy
- Communicate with clients as and when required, to fulfill all your duties
- Provide general administrative / secretarial support as required:

- Place stationery orders
- Place orders for toilet paper, detergents, consumables, etc.
- Place orders (if required) for lunch for employees/clients coming for training/meetings
- Liaise with any vendors coming to fix office equipment, e.g. wi-fi, printers, etc.
- Collate all new clients statutory and FICA requirements
- Keep Cleaners signing book updated
- Conduct server back-up
- Issue medical supplies, if needed from the medical box
- Deal with the courier requirements and any registered mail
- Keep the templates folder updated
- Keep the petty cash box secure and reconcile
- Complete filing as needed
- Write up client letters / communications as needed
- Perform other general duties as required, e.g. collecting / dropping off documents, etc.
- Assist in maintaining clients statutory records, company minutes and resolutions, and CIPC records.
- This includes assistance with collating new company registration documentation; share certificates; SARS registrations; trust registrations; annual reporting to CIPC; maintenance of wills etc.

**Requirements**:

- Working knowledge of CIPC
- Matric and a full SAGE VIP certification are required
- A valid drivers license and own transport is essential
- 2+ years of experience running a payroll using SAGE VIP
- Intermediate computer literacy (Word and Excel)
- Reception / switchboard experience in essential
- Good understanding of company secretarial work
- Maintaining client statutory files, drafting resolutions and company secretarial letters
- Ability to deliver information in a clear and respectable manner
- Ability to meet client service expectations and standards in all interactions with clients, stakeholders, and Team Members
- Ability to follow directions and standard operating procedures
- Effective time management and organisational skills
- Strong work ethic and ability to work in a fast-paced environment with a sense of urgency
- Strong communication skills (verbal and written) and willingness to work as part of a team
- High attention to detail
- Flexibility and willingness to meet the needs of leadership
- Honesty in handling finances and assets
- Fast learner and a willingness to grow and to teach and support others


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