Payroll Officer

7 months ago

Pietermaritzburg, South Africa Belgotex Floorcoverings (Pty) Ltd. Full time

The Payroll Officer's role is to process all payrolls timeously, to maintain accuracy and integrity of payroll system data, and to assist staff and management with all payroll related queries.

This role forms part of the HR team and reports to the Payroll Specialist.

**KEY ACCOUNTABILITIES & OUTPUTS**:

- Processing of Weekly & Monthly payrolls independently
- Full payroll function on Sage People - inputs of earnings/deductions, leave management, payments and reconciliations.
- Maintains payroll information by collecting, calculating, and entering data.
- Data capturing of other financial transactions as required.
- Responsible for company benefits administration - calculations, schedules, payments, monthly reconciliations with payroll.
- Processing of Provident fund, death, disability, and funeral claims
- Prepare and remit third party payments for all monthly and weekly payrolls.
- Calculation and payment of termination payments and processing of relevant exit documents
- Liaising with management and staff regarding payroll enquiries.
- Preparation and reconciliation of monthly General Ledger journals.
- Assisting with Financial year end auditing, ISO audits and ad-hoc audits,
- End of year processing and reconciliation including payment of leave pay and bonus.
- Time and attendance system - employee records maintenance and export of data to payroll
- Maintenance of staff records including filing and archiving
- Maintains payroll operations by following policies and procedures.

**REQUIREMENTS**
- A valid driver's licence.
- At least 5 years' experience in a medium to large company.
- Experience in payroll administration or related field.
- General ledger or financial reporting experience.
- Experience in time and attendance systems will be advantageous.
- Proficiency in Excel and payroll analysis and reconciliations
- Problem solving, analytical and numeracy skills.
- Excellent written and verbal communication skills.
- Attention to detail and accuracy.
- Ability to work under pressure with good planning and organising skills.
- Ability to take initiative.
- High level of confidentiality.

**QUALIFICATIONS**
- Matric/grade 12 with a pass in Maths/Maths Lit and English.
- Diploma/Degree in HR/Payroll/ Finance.

**EXPECTATIONS**

To be successful in this role the Payroll Officer must be deadline driven, have teamwork skills, be able to multitask, maintain confidentiality, have problem-solving skills, be calm under pressure and pay excellent attention to detail.

**COMPETENCIES: INDIVIDUAL CONTRIBUTOR LEVEL**
- **Valuing Differences** - Working effectively with individuals of diverse cultures, interpersonal styles, abilities, motivations, or backgrounds; seeks out and uses unique abilities, insights, and ideas from diverse individuals.
- **Work standards** - Setting high standards of performance for self and others; assuming responsibility and accountability for successfully completing assignments or tasks; self-imposing standards of excellence rather than having standards imposed.
- **Earning Trust** - Gaining others’ confidence by acting with integrity and following through on commitments while disclosing own positions; treating others and their ideas with respect and supporting them in the face of challenges.
- **Initiating Action** - Taking prompt action to accomplish work goals; taking action to achieve results beyond what is required; being proactive.
- **Customer Orientation** - Placing a high priority on the internal or external customer’s perspective when making decisions and acting; implementing service practices that meet the customers’ and own organization’s needs.
- **Quality Orientation** - Accomplishing tasks by considering all areas involved, no matter how detailed; showing concern for all aspects of the job; accurately checking processes and tasks; being watchful over a period.
- **Safety Focus** - Identifying and improving conditions that affect own and others’ safety, upholding safety standards.
- **Planning and Organising** - Establishing an action plan for self and others to complete work efficiently and on time by setting priorities, establishing timelines, and leveraging resources.
- **Influencing** - Using effective involvement and persuasion strategies to gain acceptance of ideas and commitment to actions that support specific work outcomes.
- **Technology Savvy** - Leveraging one’s practical knowledge and understanding of recent technology tools, solutions, and trends to improve work results, solve work problems, and take advantage of new business opportunities.

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