Professional Assistant

2 weeks ago

Sandton, South Africa Discovery Ltd. Full time

**Business Unit**:Discovery Bank**Function**:Administration and Office Support**Date**:09-May-2023**About Discovery**
- Discovery’s core purpose is to make people healthier and to enhance and protect their lives. We seek out and invest in exceptional individuals who understand and support our core purpose, and whose own values align with those of Discovery. Our fast-paced and dynamic environment enables smart, self-driven people to be their best. As global thought leaders, Discovery is passionate about innovating in order to not only achieve financial success, but to ignite positive and meaningful change within our society.**About Discovery Bank**
- Discovery Bank is a bank like no other - a shared-value bank, designed with our clients in mind. We’re all about sharing the value that clients create when they manage their money well, back with them through exceptional interest rates and rewards. Our Vitality Money programme measures how well clients manage their finances, informs them of what it means to be financially healthy, and empowers them with the knowledge to get enhanced rewards for managing their money well. If you’re adaptable, a problem-solver, always questioning the way things are done, passionate about doing what is right, and obsessed with providing a quality service experience, we have a job for you where you can be your best in an environment that’s safe and nurturing.**Job Purpose**

The
- **Professional Assistant** will provide administrative support and services to the senior managers within Discovery Bank; while supporting the general needs of Discovery Bank business.**Areas of responsibility may include but not limited to**

**Secretarial & Operations support**
- Scheduling meetings: Room bookings, Set up, and related document preparation
- Preparation of Agenda's and minutes including matters arising and timeous distribution thereof
- Effectively deal with internal queries and escalations on behalf of your executive
- Collecting and returning visitors to the reception area
- Continuously build and maintain professional relationships with internal and external clients if required
- General administration duties as required of the role
- Provide ongoing and professional support to Management team within the area
- Compiling reports or presentations in a professional manner
- Take ownership and project management of operational initiatives
- Research and analysis to provide substance to operational ideas and direction of the leadership team
- Compilation of reports and presentations

**Office Management**
- Order cost centre supplies: Stationery, envelopes, PC's, furniture, flowers
- All travel bookings for cost centre
- Logging of TI & Group Facilities calls
- Handling any office movements by meeting with space planning and mapping out a plan
Function & Event co
- ordination for Team
- Recons of departmental budgets on a monthly basis
- Checking asset reports on a weekly basis
- Liaising with procurement for any invoices or purchases from preferred suppliers
- Distributing gifts to staff on the floor when required

**Finance**
- Editing and approval of documents and facilitating printing and distribution thereof
- MANEX reports; pulling monthly variance reports and reporting on variances.
- MANEX transfers and reallocations
- Procurement for cost centre, place order with supplier, arrange for order number to be generated, arrange approval, receipt of original invoice, and send to finance for payment.
- Handle general payment queries from suppliers.
- Petty cash capturing for the division.
- Reimbursement claims for teams

**Personal Attributes and Skills**
- Professional Communication (written, verbal/presenting and listening)
- Reliable, dependable, commitment to excellence - can be counted on
- A passion for personal development and growth with high learning potential
- Analytical, problem solving and research skills.
- Decision Making Skills
- Excellent stakeholder Management skills
- Interpersonal skills - Ability to build relationships with people from all different backgrounds and at different job levels.
- Customer Service Orientation, Result Orientation, Negotiation skills
- Advanced knowledge of MS Office (Excel, Word, PowerPoint, and Outlook
- A drive and commitment to exceed expectations.

**Education and Experience**

**Essential**
- Matric
- Basic office administration course
- 2 - 3 years working experience as a professional assistant to a senior manager

**Advantageous**
- 2 years experience within Discovery
- Degree
- EMPLOYMENT EQUITY
The Company’s approved Employment Equity Plan and Targets will be considered as part of the recruitment process. As an Equal Opportunities employer, we actively encourage and welcome people with various disabilities to apply.

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