Personal Assistant

2 weeks ago


Sandton, South Africa Imizizi Full time
Effective Diary Management
  • Manage the diary of the Director
  • Schedule meetings as requested
  • Arranging logistics of meetings
  • Schedule and coordinate appointments, meetings, and events both social and business
  • Assist in prioritizing tasks and managing the Director's schedule effectively
  • Help with daily time management
  • Assist in prioritizing tasks and managing the Director's schedule effectively
Travelling
  • Liaise with Travel Agencies
  • Plan and organize domestic and international travel arrangements, including flights, accommodations, and transportation.
  • Ensuring smooth coordination of all travel-related arrangements
Administration
  • Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business
  • Perform administrative and office support, such as typing, dictation, spreadsheet creation and maintenance of filing system and contact database
  • Draft and proofread correspondence, emails, and other written communications
  • Maintain organized and confidential records, including personal and professional documents
  • Anticipate and prepare materials and information needed for scheduled activities
  • Track and reconcile personal expenses, ensuring accurate records are maintained
  • Miscellaneous projects and tasks
Meetings
  • Prepare agendas, take meeting minutes, and follow up on action items
  • Coordinate logistics and reservations for meetings and events
  • provide feedback from meetings
  • Represent the Director in meetings
Communication
  • Handle and screen incoming and outgoing calls
  • Manage communications and follow-ups
  • Drafting of letters, emails and other communications
  • Answer phone calls and emails and take messages
  • Act as a liaison between the Director and internal/external parties
  • Draft correspondence such as emails and letters
  • Chairing of departmental meetings
DESIRED QUALIFICATIONS AND EXPERIENCE
  • Matric
  • Secretarial Diploma or equivalent
  • Relevant Tertiary Qualification would be advantageous
  • 2 - 5 years working as a Personal Assistant
  • Prior experience assisting with Senior/Executive Level Management
Technical Competencies
  • Proficient in MS Office and other relevant software
  • Ability to maintain confidentiality and exercise discretion
  • Exceptional organizational and multitasking abilities
  • Ability to handle multiple tasks while staying organised
  • Time management
  • Excellent Interpersonal Skills
  • High Attention to Detail
  • Be able to work exceptionally well under pressure

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