Professional Assistant

3 weeks ago

Sandton, South Africa Discovery Ltd. Full time

**Business Unit**:Marketing**Function**:Marketing Management**Date**:18-Apr-2023- Discovery - Marketing- Professional Assistant**About Discovery**
- Discovery’s core purpose is to make people healthier and to enhance and protect their lives. We seek out and invest in exceptional individuals who understand and support our core purpose, and whose own values align with those of Discovery. Our fast-paced and dynamic environment enables smart, self-driven people to be their best. As global thought leaders, Discovery is passionate about innovating in order to not only achieve financial success, but to ignite positive and meaningful change within our society.**Key Purpose**
- To provide executive support by providing full secretarial & administrative support whilst maintaining confidentiality and discretion at all times. To act as a key support partner to and be an extension of the Executive, through professional interactions with various stakeholders the team enages with.**Principal Accountabilities**
- Diary Management, including arranging and co-ordination of meetings
- Administration
- Manage general information, queries, phones calls and invitations and redirect as required
- Endeavour to resolve queries directed to the executive, minimising the number and type of issues brought to their attention
- Strong focus on dealing with escalated queries from clients, customers and stakeholders
- Manage relevant administrative tasks pertinent to the Executive including, but not limited to, preparation of meeting packs, including digital folder management. Co ordinate & support meetings, including guest pleasantries such as tea/coffee etc.
- Record & document meeting minutes, collect feedback on matters arising form meeting attendees.
- Compile or edit Word / PowerPoint presentations within tight deadlines
- Compile and update organograms for the portfolio
- Travel and Event Coordination
- Coordinate business travel, hotel accommodation and associated logístical support including transportation
- Coordinate all internal and external meetings and events as required
- Payroll administration, Invoicing & Expenses
- Ensure all invoices are paid in line with Group Procurement guidelines and in a timely and efficient manner ensuring that governance is adhered to
- Coordinate expense on a monthly basis to ensure only relevant costs are allocated
- Process and submit reimbursements for Executives’ direct reports
- Monthly compilation and submission of the recon for the corporate card
- General
- Proactively work to build strong and effective working relationships within the Executive’s office, with other PA's and, key stakeholders across Group
- Undertake ad-hoc projects and research as required
- Day to day office management
- High level contact with external parties, stakeholders and clients /members
- Maintain a database of all suppliers
- Work overtime as and when required

**Challenging Aspects of the job**
- Critical aspects of the job to be handled with exceptional care, and which may may it complex in nature.- Managing multiple responsibilities and interactions
- Managing conflicting schedules and multiple deliverables
- Relationships & networking with many people across the organisation, and across all levels within and outside the organisation

**Personal Attributes**
- Passionate and driven
- Lives the Discovery values
- Positive, optimistic disposition
- Strong communication skills
- Detail -oriented
- Results driven
- Friendly and approachable person
- Set high standards for professional delivery and development
- Professional etiquette
- Ability to keep calm under pressure

**Competencies**
- Take initiative - by displaying organisational, time management and problem-solving skills
- Attention to detail and maintaining accuracy
- Delivering results and meeting stakeholder expectations
- Presenting and communicating information consistently and timeously
- Deciding and initiating action and prioritising deadlines accordingly
- Working with people, collaborating and networking
- Writing and reporting

**Education and Experience**
- Matric
- Minimum of 5 years experience as a PA to a Senior Manager or above
- Intermediate / Master skills on Word, Excel, Powerpoint, MS exchange
- Ability to work effectively on the full MS Office package
- Previous experience as a P.A. for senior level executive
- Stong communciation skills written & verbal
- Advantageous (Secretarial Diploma, PA to an Executive, Internal Discovery Health experience)
- EMPLOYMENT EQUITY
The Company’s approved Employment Equity Plan and Targets will be considered as part of the recruitment process. As an Equal Opportunities employer, we actively encourage and welcome people with various disabilities to apply.

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