Professional Assistant

3 weeks ago

Sandton, South Africa Discovery Ltd. Full time

**Business Unit**:Discovery Health**Function**:Administration and Office Support**Date**:22 Jan 2024- Discovery - Health
Professional Assistant**About Discovery**
- Discovery’s core purpose is to make people healthier and to enhance and protect their lives. We seek out and invest in exceptional individuals who understand and support our core purpose, and whose own values align with those of Discovery. Our fast-paced and dynamic environment enables smart, self-driven people to be their best. As global thought leaders, Discovery is passionate about innovating in order to not only achieve financial success, but to ignite positive and meaningful change within our society.**About Health New Markets**
- Discovery Health has defined as one of its key objectives - to diversify the business and its earnings by growing non-medical scheme business with a newly established Health New Markets business unit.- This objective necessitates leveraging Discovery’s unique IP and shared value model to develop and grow innovative new health products that add value to employers, employees, and individual members beyond Discovery Health’s traditional customer segments.
Discovery Health’s new market products, include:
- Flexicare: Primary care health insurance
- Prepaid: Pay as you go health care vouchers
- Trauma: Accident cover
- Gap Cover: Extending medical aid benefits
- Healthcare fund
- And any other solutions that may be developed in future to add value to employers, their employees,
and individual members.**Key Purpose**
- Dynamic team-player who will support key strategic arms of the business. To play a key role in managing a range of administrative, organisational and project related tasks, as well as:
- Full support to Chief Growth Officer
- secondary support to the broader Health New Markets Executive team
- as well as the general office support needs of the New Markets Teams.

**Areas of responsibility may include but not limited to**

**_Secretarial_**
- Preparation of Agenda's, minutes, matters arising; drafting, timeous distribution and follow up.
- Scheduling meetings: Room bookings, Set up, and related document preparation.
- Effectively deal with internal queries on the same day.
- Taking and relaying messages accurately.
- Collecting and returning visitors to the reception area.
- Continuously build and maintain professional relationships with internal and external clients if required.
- Stakeholder management for external partners and clients
- General administration duties as required of the role.
- Compiling reports or presentations in a professional manner.

**_Office Management_**
- Order cost centre supplies: Stationery, envelopes, PC's, furniture, flowers.
- Updating organogram monthly.
- Updating payroll input and handing in monthly payroll submissions by cut-off.
- All travel bookings for cost centre.
- Handling and organizing petty cash.
- Logging of TI & Group Facilities calls.
- Expense submissions and reimbursements management.
- Handling any office movements by meeting with space planning and mapping out a plan.

**_Function & Event Co-Ordination for Team_**
- Liaising with procurement for any invoices or purchases from preferred suppliers.
- Keep register of floating laptops
- and lightpro bookings.
- Proactively identifying and driving broader team morale building initiatives including driving birthdays, team dinners, gifting (procurement and coordination)
- Distributing gifts to staff on the floor when required.
- Serve as point of contact relating to reporting of repairs due.
- Editing and approval of documents and facilitating printing and distribution thereof.
- MANEX reports; pulling monthly variance reports and reporting on variances.
- MANEX transfers and reallocations.
- Budget monitoring and planning. Adherence to strict deadlines.
- Procurement for cost centre, place order with supplier, arrange for order number to be generated, arrange approval, receipt of original invoice, and send to finance for payment.
- Handle general payment queries from suppliers.

**New Business Generation**
- Assist with New Markets tender submissions.
- Quality check and ensure compliance of New Market tender documents to tender prescriptions.
- Manage EAPASA Renewal and processes and management.
- Leverage PA Network for new business.

**_Payroll_**
- Payroll submissions for Temp and Perm staff, Payroll checks, Staff reimbursements, Staff salary adjustments, Incentives and PPRs.
- Salary reports: Petrol cards and 3G cards.
- Collate and deliver related documents to Payroll.
- Annual increase-file submission.
- Handling payroll queries.

**_Ad hoc_**
- The person in this role will handle ad hoc functions and projects which is not limited to the above.
- The person would support the Chief Growth Officer, as well as 3 Executives within the space.

**Personal Attributes and Skills**
- Values Driven
- Optimistic and Dynamic
- Problem Solver
- Builds a sense of community in the Department
- Entrepreneur

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