Professional Assistant

2 months ago

Sandton, South Africa Discovery Ltd. Full time

**Business Unit**:Discovery Central Services**Function**:Corporate Secretariat**Date**:16 Apr 2024**PROFESSIONAL ASSISTANT - COMPANY SECRETARIAT OFFICE**

**Key Purpose**
- Responsible for providing high level support to the Group Company Secretary and the Company Secretary Office.- Responsibilities- Administrative support to the Group Company Secretary and Team - scheduling of meetings with relevant stakeholders, managing correspondence and organizing files
- Diary management for the Company Secretariat Office, Board Meetings and Audit and Risk Meetings.
- Assist in drafting, reviewing, and managing legal documents, including contracts, agreements, and corporate governance documents.
- Maintain corporate records, including minutes, resolutions, and statutory registers
- Obtain approvals of the minutes and ensure they are signed and dated by the Chairpersons of the respective meeting.
- Ensure signed minutes and recordings are filed electronically and manually.
- Assist in the preparation and distribution of board meeting agendas, minutes, and board packs.
- Coordinate and facilitate the execution of legal documents and agreements.
- Load and publish meeting packs, attendance registers and Declarations of Interest on Diligent
- Support compliance efforts by ensuring adherence to relevant laws, regulations, and corporate policies.
- Assist in liaising with external counsel, clients, and regulatory authorities as necessary.
- Obtaining approved resolution to appoint Non-Executive Directors and co-ordinating all relevant documentation, facilitating SENS Announcements, onboarding and necessary equipment and access

**Qualifications**
- Relevant tertiary qualification
- Relevant governance qualification or certification such as CGISA
- 5-8 years experience in a Company Secretariat Office

**Personal Attributes**
- Strong interpersonal skills
- Strong attention to detail and accuracy
- Excellent communication skills (Verbal and Written)
- Ability to maintain confidentiality and handle sensitive information with discretion
- EMPLOYMENT EQUITY
The Company’s approved Employment Equity Plan and Targets will be considered as part of the recruitment process. As an Equal Opportunities employer, we actively encourage and welcome people with various disabilities to apply.

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