Assistant Officer

4 days ago

Bloemfontein, South Africa University of the Free State Full time

Job Title
- Assistant Officer (post level 13) (Contract appointment: 2 years) (Job ID: 6048)
- Organizational Unit
- University of the Free State -> Faculty of Health Sciences -> School of Pathology
- Contract Type
- Contract
- Occupational Level
- Semi-Skilled
- Location
- Bloemfontein Campus - Bloemfontein, FS ZA (Primary)
- Closing Date
- 27/2/2025
- Description

**Duties and responsibilities**
- Perform general office administration.
- Perform procurement duties, including requesting quotations, creation of e-requisitions and distribution of purchase orders etc.
- Manage filing and office record-keeping system.
- Perform laboratory inventory stock taking and report.
- Schedule meetings, departmental diaries, managing invitees, preparing the agenda, minute taking, distributing minutes and action points.
- Administer meeting logistics, including venue bookings, technical support, etc.
- Liaise with external service providers, specifically vendors providing services.
- Order office supplies.
- Facilitate research travel and accommodation arrangements of academic staff and students.
- Administrate ad-hoc claims.
- Facilitate and coordinate visitor administration, which includes parking arrangements and receiving visitors.
- Log maintenance calls if and when required.
- Assist the head of the unit as may be required from time to time.
- Assist the marketing and logistics in the organization of workshops when required.
- Facilitate marketing material, brochures, flyers and promotional items through the Faculty's Marketing and Communication Division.
- Assist with the onboarding of new staff and students and scheduling training and development interventions on request of the lead researcher.

**Inherent Job Requirements**:

- Grade 12 or National Vocational Certificate on NQF level 4.
- One (1) year of working experience closely related to office management.

**Recommendations**:

- Knowledge of the UFS people soft system.
- Experience working in a higher education environment.
- Competencies

**Key Competencies Required**:

- **Results orientated**:

- The ability to set high standards, establish tough goals, and to work to achieve success.
- The ability to cope with a frequently changing environment and to adapt to evolving situations.
- The ability to stick with tasks, not give up, and overcome obstacles in completing one’s task.
- The ability to be reliable, responsible, dependable and to fulfil obligations.
- The ability to maintain composure and self-control.
**- Strategic thinking**:

- The ability to deal with several activities at a time.
- The ability to focus on details, work towards perfection, and approach work in a neat and organised manner.
- The ability to plan work and to follow plans.
- The ability to be creative and open-minded when addressing work issues.
- The ability to carefully analyse information and use logic to address issues and problems at work.
**- Business acumen**:

- The ability to adhere to rules and strictly follow work regulations.
- Proficient in using MS Office.
**- Leading**:

- The ability to maintain high levels of personal motivation, energy and enthusiasm.
- The ability to be cooperative with others, display good-natured attitude, and encourage people to work together.

**Requested documents**
- A detailed curriculum vitae and cover letter.
- Copies of qualifications or proof of qualifications obtained (please provide the SAQA accreditation in the case of foreign qualifications).
- A copy of your identity document (SA ID or passport for foreign nationals).
- Proof of registration with a Professional Body (if required).
- A copy of your driver’s license (if required).
- Confirmation of employment from current employer / last employer if unemployed (only applicable to external applicants).

**Assumption of duties**:
01 March 2025.

**Closing date**:
27 February 2025.

**Salary**:
The annual remuneration package, including benefits is** R231 699.90 - R388 426.59 per annum,**depending on the budget available for the position, relevant work experience and qualifications.

**Fringe benefits**:
(Subject to specific conditions): pension scheme, medical aid scheme, group life insurance, housing allowance, leave and sick leave, service bonus and study benefits.

**Enquiries**:
**General**:
**_ _

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