Tender Administrator

6 months ago

Midrand, South Africa Afrirent Auto Full time

Our fast-growing business is looking for a dynamic individual to join our Bids Office team.

The Tender Administrator role is to support in the process of securing new business and developing proposals, working with the Business Development Manager and the Business Development Team.

The Bid Administrator will support the bid strategy, co-ordinate the receipt of all required inputs from various internal and/or external resources and compile the completed draft Bid or Proposal for review by the Bid Manager before submission to the Group Business Development Executive for sign-off and dispatch to the Client concerned.

**PLEASE NOTE THAT THE SALARY WILL DEPEND ON THE YEARS OF EXPERIENCE AND WILL ONLY BE NEGOTIATED WITH THE SUCCESSFUL CANDIDATE**

Duties will include, but is not limited to the following:
1. Searching for opportunity using e-tenders, leads to business, supply chain network and online tenders.

2. Distributing opportunities after they are pre
- qualified by bid manager.

3. Preparing documentation for tender submissions (expressions of interest and proposals**:RFI, RFP, RFQ**).

4. Coordinating the tender process and preparing tender templates.

5. Communicating with partner organisations - obtaining required documentation from partners as directed by management.

6. Liaising with clients - obtaining clarifications and further information concerning a bid when required.

7. Compiling project experience for tender submissions.

8. Formatting final documents in preparation for tender submission and ensuring they are bound and presented in accordance with client stipulations.

9. Ensuring proposals are submitted on timeously.

10. Working with the BD team to ensure information relevant to the business development process is available and shared efficiently & effectively within the company.

11. Maintaining company database of projects.

12. Ensuring the project officers, consultants (internal & external) and partners are aware of successful / unsuccessful projects submitted.

13. Distributing bid document to the key support members.

14. Compiling technical response.

15. Co-ordinating compliance and receipts of response inputs.

16. Draft resolutions, cover letter, executive summary and functional response.

17. Compile hard/soft copies of bid response including (Templates set like table of content in line with the scope of work and compliance requirement).

18. Check validity of compliance supporting documents e.g., BEE, Tax Clearance and COIDA.

19. Facilitate bid review before executive sign off.

20. Paginate & scan all the tender document and save to SharePoint.

21. Arranging for tender collection and tender submission before and after.

22. Supplier database registration and update the compliance document on the supplier website.

23. Assist in compiling weekly qualification when required and attending online briefing when required.

24. Action validity extensions to the manager and executives.

25. Update content library when required.

26. Ordering bid stationery including customised files.

**Minimum Qualifications**
- Diploma, Diploma in Business Administration or related field.
- Excellent IT skills including competence with Microsoft Office products (Word, Excel, Powerpoint, and Outlook in particular).
Other NQF4+ qualifications

**Minimum Experience**
- 7+ years Tender Administration
- Proficient in Microsoft Suite (Word, Excel & PowerPoint).
- 5-8 Years’ experience in a similar role (Preferably in the Fleet or Corporate Environment), or alternatively 4-6 Years’ administration/co-ordination experience in a Corporate Sales or Marketing Support environment.
- Desirable experience of business acquisition/proposal writing.
- Ability to work under minimum supervision.
- Providing general administrative support when required.
- Excellent communication skills, both written and verbal.
- Excellent time management skills and ability to prioritise within a busy workload.
- Ability to review and summarise complex documents.
- Ability to work effectively as part of a team.

**Salary**: R10,000.00 - R30,000.00 per month

Ability to commute/relocate:

- Midrand, Gauteng: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- Bid Administration: 4 years (required)

License/Certification:

- Driver's License (required)

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