Leasing Administrator

7 months ago


Cape Town, South Africa Recruitment Matters Africa Full time

Our client is looking for a Leasing Administrator. This role is responsible for loading of lease agreements onto the system ensuring that details agree to the current lease/addendum in place.

**Responsibilities**:

- Drafting of offer and ensuring all FICA documents are received.
- Drafting of renewal proposals and Board confirmation letters.
- Converting signed and accepted offers and proposals to lease agreements timeously.
- Following up and ensuring timeous signing of the lease agreements.
- Drafting of cession documents and or tenant communication relating to lease administration.
- Ensure deposits/bank guarantees are received on time and as per the lease agreement.
- Regular follow-up on outstanding lease agreements/renewals.
- Inform the facilities department of any entry inspections and/or handovers, including any work required to premises prior to handover, as soon as a new offer is accepted, and the deposit is paid.
- Inform the facilities department of required pre-exit and exit inspections 1 month prior to expiry.
- Diarise and follow up with Property Managers that temporary signage of new stores and To Let posters in vacating stores are up by stipulated dates.
- Diarise and ensure Property Managers are prompted to request signage proposals from tenants as stipulated in the accepted offers.

**Key Skills**:

- Customer service
- Communication
- Organization
- Problem-solving
- Technical skills
- Attention to detail

**Qualifications**:

- Minimum of Grade 12 Certificate.
- Minimum of 3 years relevant experience
- Working knowledge of commercial lease documents
- Working knowledge of basic commercial real estate
- Working knowledge of Excel and Word
- General business and property management acumen.
- Well organized and have a strong ability to pay attention to detail.
- MDA experience will be advantageous.

**Job Types**: Full-time, Permanent

Ability to commute/relocate:

- Cape Town, Western Cape: Reliably commute or planning to relocate before starting work (required)


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