Leasing Administrator

13 hours ago

Cape Town, South Africa Recruit and Consult Specialists Full time

Job Title**:Leasing Administrator**

Reports to**:Leasing Manager**

Direct Reports**:N/A**

Position Location**:Somerset Mall**

**Purpose of Position/Objective**

Responsible for lease administration as assigned. Keeps records accurate and current.
Completes related reports, summaries, and records, and performs related administration duties.

**Duties and Responsibilities**

**Key Performance Areas Description**

Understanding the Mall Leasing Strategy including: o Tenant mix o Tenant requirements o Budgeted rentals
- Lease Documentation

Responsible for the preparation of the necessary
documentation for acceptance/approval:

- Understands and implements timely and
accurate Leasing Processes and Procedures.
- Preparation of Offer to Lease Documentation as
per mandate.
- Ensure timely return and accurate signing and
initialling of Offer to Lease and necessary
supporting documentation by tenant.
- Ensure Business Plan for new tenant
accompanies the signed Offer to Lease.
- Preparation of Tenant Release Form (TRF) for
approval.
- Preparation and distribution of Letter of
Acceptance
- Prepare Lease Capture Form (LCF)
- Preparation of Lease Agreement accordingly

Follow up on all FICA documentation, credit checks, bank codes and check tenant references o Responsible for acquiring all related information for Surety / Deed of Guarantee Reviews o Responsible for TPN credit checks o POPI Act compliancy

Assist with the canvassing:
**Leasing Administration **o Determine real tenant interest and set up meetings o Learn to negotiate leases

Responsible for accurate and timely reports: o Leasing Meeting Reports o Risk & Tracking Reports o National Exco Leasing Reports

Responsible for effective and secure filing of all lease and related documents and tenant correspondence.
Understanding and accurate interpretation of legal terms and legal implication of Standard Lease Clauses.
Responsible for tenant interaction and correspondence in terms of finalizing the lease administration documentation.
Responsible for timely collection of Tenant Deposits
Responsible for timely Lease Finalization.

Any other duties related to loading and processing of new leases and lease renewals.

Works with Financial Department to ensure accurate and timely loading of Lease Schedules

Keeps management informed of area activities and of any significant problems.

Attends and participates in meetings when required, including
**Leasing Assistance **typing of minutes of Leasing Meetings.

Responsible for answering and screening incoming calls relating to lease enquiries.

Attend to all leasing enquiries.

Typing of all correspondence relating to leasing activities.

Attends to visitors/potential tenants.

Completes special projects as assigned.

**Competencies - General**
- **Accountable**:
Accepts full responsibility for self and contribution as a team member; displays honesty and truthfulness; confronts problems quickly; displays a strong commitment to organizational success and inspires others to commit to goals; demonstrates a commitment to delivering on his/her duty and presenting oneself as a credible representative of the Company to maintain the stakeholder’s trust.
- **Adaptability**:
Develops innovative approaches to address problems and drive continuous improvement in Company processes; drives effective and smooth change initiatives across the Company by communicating, confirming understanding, and actively working with stakeholders to overcome resistance.
- **Cultural Awareness**:
Demonstrates an open-minded approach to understanding people regardless of their gender, age, race, national origin, religion, ethnicity, disability status, or other characteristics; treats all people fairly and consistently; effectively works with people from diverse backgrounds by treating them with dignity and respect.
- **Communication**:
Respectfully listens to others to gain a full understanding of issues; comprehends written material; presents information in a clear and concise manner orally and in writing to ensure others understand his/her ideas; appropriately adapts his/her message, style, and tone to accommodate a variety of audiences.
- **Conflict Management**:
Addresses conflicts by focusing on the issues at hand to develop effective solutions when disputes or disagreements occur; helps others resolve conflicts by providing impartial mediation when needed.
- **Creativity and Initiative**:
Applies creative problem-solving skills to his/her work to develop solutions to problems; recognizes and demonstrates the value in taking “smart” risks and learning from mistakes; develops multiple alternatives and understands the feasibility of each; effectively shares and implements his/her ideas.
- **Decision Making**:
Analyses problems by evaluating available information and resources; develops effective, viable solutions to problems which can help drive the effectiveness of theCompany.
- **Flexibility**:
Adapts to change and different ways of doing thi

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