Property Lease Administrator

7 months ago

Cape Town, South Africa Southern Shore Recruitment Agency Full time

**Property Lease Administrator**

**Cape Town**

**R15-17 000.00 Per month**

**Purpose of the role**:
The Lease Administrator is responsible for the administration of all office leases throughout the lifecycle of the lease contract from creation, amendments and renewals, to lease termination and moveouts.

**Requirements**:

- 2-3 years relevant experience
- Microsoft Office Suite, particularly:

- Excel
- Outlook
- MS365 Sharepoint (advantageous)
- Word
- Contractual Law (advantageous)
- Excellent verbal, written and numerical skills.
- Attention to detail.
- Administration-orientated and able to manage multiple tasks and goal simultaneously.
- Effective time management.
- Own Vehicle and reliable car

**The duties and responsibilities of the Lease Administrator are listed below**:

- Maintenance of all lease documents, including lease agreements, amendments and lease

renewals.
- Ensuring that lease documents comply with policies and procedures which have been established.
- Maintaining accurate, complete and up-to-date records for all lease documents and other

important information.
- Managing client lease folders on Sharepoint (SP) by creating folders per policies and standards,

uploading all necessary information and archiving old client folders.
- Maintain a detailed understanding of all the clauses, terms and conditions as well as any

addendums pertaining to lease agreements.
- Drafting new leases from signed client proposals, using the latest lease template ensuring that

information is accurate, special comments are clearly documented as prescribed and are supported

by written confirmation from directors.
- Maintain an intricate knowledge of the pricing structures throughout the organisation that relate to

all products and services.
- Ensure that all tickets applicable to lease administration are managed and completed within service

delivery time lines.
- Performing credit checks and consulting with the Financial manager with regards to any negative

credit history.
- Providing Ops team with feedback on credit checks, after consulting with FM if necessary.
- Instructing finance (via ticketing system) to invoice the client once fully signed leases are received

and ensuring that all relevant information is included to enable finance to invoice accurately.
- Ensure that the Sales Analysis is accurate and up to date and reflects all existing office leases.
- Sending out lease renewal reminders within required timeframes.
- Compiling lease history and documentation for leases which are being handed over for collection

**Salary**: R15 000,00 - R17 000,00 per month

Ability to commute/relocate:

- Cape Town, Western Cape: Reliably commute or planning to relocate before starting work (preferred)

**Education**:

- High School (matric) (preferred)

**Experience**:

- Property Lease Administration: 2 years (preferred)

**Language**:

- English and Afrikaans (preferred)

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