Accounts Payable Supervisor Ssa

2 weeks ago

Johannesburg, South Africa Gilbarco Full time

**JOB TITLE**: Accounts Payable Supervisor SSA (Sub Saharan Africa)

**DEPARTMENT**: Finance

**REPORTING TO**:Financial Controller MEA

**LOCATION**:Bedfordview, Johannesburg South Africa

**ADDITIONAL INFO**
- The role is temporary and will have a 12 month contract in order to create improved / automated processes and instill best practice
- The Company financial year end is the 31st of December - hence limited leave may be granted in December
- Overtime might be required during month ends or financial year end

**PURPOSE OF POSITION**

To ensure accurate and timeous supplier payments, inclusive of SLA governance and relationship management.

Driving process improvement will be a key aspect of the role. This role is a leadership position and providing support, mentoring, and coaching is an important part of the role.

**KEY RESPONSIBILITIES**

Main Responsibilities
- Manage the accounts payable process, ensuring that all invoices are processed accurately and in a timely manner.
- Implementation of Standard Operation Procedures for Accounts Payable, implementation of automated processes i.e. automation of invoice processing, loading of payments etc.
- Review and approve invoices for payment, ensuring that all invoices are accurate and comply with company policies and procedures, and SARS regulations.
- Check and release employee expense claims on Concur, ensuring that all claims are accurate and comply with company policies and procedures.
- Ensure that all vendor inquiries are resolved in a timely manner.
- Maintain accurate and up-to-date records of all accounts payable transactions, including Vendor Master Data.
- Develop and maintain relationships with vendors to ensure timely and accurate payment processing.
- Collaborate with other departments to ensure that all invoices are properly allocated to the correct general ledger accounts.
- Manage the month-end close process for accounts payable, ensuring that all accruals are accurately recorded, including reviewing and approving journals.
- Financial analysis of new and existing suppliers
- Review supplier reconciliations prepared by the accounts payable team
- Review balance sheet reconciliations of accounts payable team
- Reporting on and managing key metrics: DPOs; payment on time; payment errors

Staff Management
- Manage the output of staff members within the team; the 2 Creditors Clerks are supervised by this role
- Liaise between teams to facilitate smooth interaction and problem solving
- Provide development and guidance to help staff reach their potential
- Regularly review and manage staff performance, recognizing high performance and ensuring poor performance is corrected
- Ensure that Management intentions are communicated to the team
- Ensure staff achieve all deadlines
- Ensure staff adhere to company policy and procedures

Continuous Process Improvement
- Continuously look for ways to improve the accounts payable process, including identifying areas for automation and process improvement.
- Inspiring and supporting others in making positive change

**DELEGATION OF AUTHORITY**

As per the actual Schedule of Levels of Authority.

**POSITION RELATIONSHIPS**

**Internal**
- Finance team
- Business Units

**External**
- Suppliers

**MEASURES OF PERFORMANCE (INDICATORS)**

**Leading Indicators**
- High accuracy in processing supplier payments and employee claims payments according to individual SLAs
- Dealing effectively and efficiently with internal/external invoice queries for suppliers and employees
- Maintaining good relationships with suppliers to ensure timely and accurate processing.
- Meeting objectives per the daily management scorecard for accounts payable

**Lagging Indicators**
- Meeting objectives per the Global controllership scorecard
- Providing an efficient and accurate service to our customers and meeting SLA agreements in terms closing out invoices, payments and document submissions within the allocated time frame.
- High satisfaction from business operations when expectations are met within SLA timelines for supplier and employee claims payments

**PERSONAL QUALIFICATIONS & EXPERIENCE**

**Education/**achievements**
- Bachelor’s Degree in Finance, Accounting or related field (preferred)
- National Diploma in Accounting or related field
- Bookkeeping qualification

**Experience/**Knowledge**
- Minimum of 5 years of experience in accounts payable.
- Supervisory experience in accounts payable or a related field.
- Previous experience using an ERP system
- SAP Business 1 knowledge (prefered)

**Specific Skills**
- High attention to detail and accuracy with methodical working methods
- Proficiency in MS Word, PowerPoint & Excel
- Excellent communication skills
- Strong English written skills with exemplary spelling
- Ability to work without supervision, under pressure and meet strict deadlines
- Ability to be flexible and agile in a high-pressure environment

**Potential Skills**
- Ability and aspiration to progress through to o

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