Account Payable Supervisor

2 weeks ago


Johannesburg, South Africa Unique Personnel Full time

**Job Number**
- 69476

**Job Type**
- FT Contract

**Job Title**
- Account Payable Supervisor

**Computer Skills**
- Syspro

**Industry**
- Manufacturing

**City**
- Johannesburg

**Province**
- Gauteng
- Processing, filing and Supervising in Accounts Payable Department.
- Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices.
- Maintains accounting ledgers by verifying and posting account transactions correctly.
- Verifies vendor accounts by reconciling monthly statements and related transactions

**Local Creditors**:

- Accurately process all Accounts payable invoices, including cash paid invoices.
- Reaching processing deadlines (all current month invoices listed on GRN (Good Received Note) trial balance to be processed by the 3rd of the month.
- At month-end, do the daily GRN’s up to trial balance.
- Following-up with branches and Head Office daily for outstanding paperwork related to processing and ensuring all required paperwork has been sent and signed as per policy.
- Obtaining outstanding Invoices/Proof of Delivery’s (POD’s) from Suppliers and ensuring it is sent to the relevant branch as soon as received.
- Daily follow-up on outstanding invoices and feedback request from Creditors clerk and Finance intern/ learner.
- To find, extract and copy filed documents as requested by anyone who needs it, as well as the lists of invoices for the Auditors during audit period.
- Create supplier account on SYSPRO
- Process all supplier account adjustment
- Add e-wallet recipient on the eWallet Pro and ewallet beneficiary for authorization
- Create supplier Accounts on the bank
- Check and confirm that all supplier accounts including freight are correctly reconciled and large invoices saved on the Fdrive before processing payments
- Issuing individual e-wallet statements, reconciling of e-wallet recon before the next payment and filling
- Reconcile ABSA and FNB credit cards, request for related slips then process on SYSPRO
- Manage the petrol cards on the bank site, adding drivers, ordering petrol cards and e-tags cards, cancelling petrol cards and sending out month end statements to the branches for reconciling
- Prepare accruals at month end and send to Manager
- Process and pay petty cash for all branches after confirming the recon and slips are accurate.
- Preparing monthly payments list for both Discounts, Freight, Rent and Non discount creditors
- Confirm and check that purchase orders and Buy Out Requisitions are authorized before payment.
- Request and process 3rd party payments from Payroll before month end and process the Garnishees accordingly on syspro

**Cash Book/Cash Processing**:

- Processing cash invoices on correct cash accounts or CBO501.
- Checking to ensure all cash invoices have correct paperwork.
- Follow-up on outstanding CBO invoices to clear the bank recon

**Foreign Creditors**:

- Filing of foreign creditors invoices in correct supplier folders.
- Filing foreign paid invoices, proof of payments and remittances in correct folder.
- Assist in getting invoices ready for payment by extracting invoices from folders
- Process foreign transfer payment on the bank
- Process and loading foreign salaries before the 18th of each month
- Processing foreign supplier invoices using correct ROE's, insurance amounts and price variance
- Checking the accuracy of the costing sheet when processing and reporting any shortage to Supply Chain
- Preparing bank list (foreign payment) and notifying Management for payments to load
- Request foreign statements or IC confirmation to prepare the IC confirmation and creditors aging at month end

**BEE**:

- Request BEE Certificates/Affidavit, VAT Numbers and if not, VAT registered the company registration number from all suppliers, including cash buy out that we don’t have on file
- VAT Numbers to be uploaded on Syspro for every supplier account created
- Keep updated file with BEE certificates

**Routine Tasks**:

- Processing.
- Filing.
- Following up.
- Clearing GRN Trial Balances.
- Reaching Deadlines.
- Supervision
- Reconciling**Inherent Requirements**
- Grade 12.
- Finance Degree
- 5 - 8 Years’ experience with account payable or general accounting supervision.
- Knowledge of basic accounting principles.
- Company accounting software package proficient.
- MS Office experienced.

**Knowledge***:

- Knowledge of Accounts Payable
- Knowledge of General Accounting Procedures
- Knowledge of Relevant Accounting Software (such as Sage, FreshBooks, QuickBooks, Syspro, AccPac);
- Proficient in data entry and Management.
- Strong time management and organisational skills.
- High degree of attention to detail.

**Skills***:

- Meticulous Attention to Detail and Accuracy.
- Strong Organizational and Planning Skills.
- Information Collection and Management Skills.
- Problem Identification and Resolution Skills.
- Written and Verbal Communication Skills.

**What Qualification**
- Financial Degree

**Minimum Qua



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