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Departmental Administrator B

1 month ago

Pretoria, South Africa University of Pretoria Full time

**UP Professional and Support**:
FACULTY OF HEALTH SCIENCES

SCHOOL OF MEDICINE

DEPARTMENT OF INTERNAL MEDICINE

DEPARTMENTAL ADMINISTRATOR (25 HOURS PER WEEK)

PEROMNES POST LEVEL 10- The University of Pretoria's commitment to quality makes us one of the top research Universities in the country and gives us a competitive advantage in international science and technology development._

RESPONSIBILITIES:
The incumbent will be expected to provide comprehensive high-level administrative support in the Department of Internal Medicine and to the Faculty of Health Sciences, which will include but is not limited to:

- Preparing study material for the students;
- Receiving lists of students from Student Administration;
- Drafting orientation programmes for students including electives;
- Typing students’ daily attendance lists and monitoring their attendance;
- Dividing the student lists between the hospitals to do rotations;
- Drafting letters and informing hospitals and ward staff regarding students’ rotations and clinical examinations;
- Requesting patient lists from Registrars to be used for the clinical examinations;
- Typing timetables for OSCE (practical’s) and clinical examinations for three hospitals;
- Compiling student marks in excel or relevant software;
- Maintaining the filing system
- Managing the diary of the Head of the Department
- Taking minutes and keeping record thereof
- Booking venues and arranging unscheduled lectures
- Travel arrangements for staff and students.

MINIMUM REQUIREMENTS:

- An appropriate three-year tertiary diploma in administration or equivalent qualification
- Two years administrative/secretarial experience

OR
- Grade 12 plus four years administrative/ secretarial experience

REQUIRED COMPETENCIES (SKILLS, KNOWLEDGE AND BEHAVIOURAL ATTRIBUTES):

- Computer literacy with knowledge and experience in using PeopleSoft, MS Word, Excel, Gmail and the internet;
- Interpersonal skills, highly organised and a keen commitment to excellence;
- The ability to liaise and communicate effectively on all levels within the organisation and with clients from diverse backgrounds and cultures;
- Ability to work independently and participate effectively within a team;
- Meticulous and the ability to maintain high level of discretion and confidentiality;
- Excellent verbal and written language and communication skills;
- Ability to work under pressure and meet deadlines;

ADDED ADVANTAGES AND PREFERENCES:

- Driver’s licence
- Experience in a tertiary or hospital environment
- A comprehensive CV;
- Certified copies of qualifications;

CLOSING DATE: 07 March 2025
- The University of Pretoria is committed to equality, employment equity and diversity._
- The University of Pretoria reserves the right to not fill the advertised positions._