Executive Assistant

4 months ago

Cape Town, South Africa Cognia Law Full time

**COMPANY PROFILE**:
Cognia seamlessly extends corporates, banks and law firms’ legal capability to deliver sustainable outcomes. Our goal is to connect the legal sector, moving it from a siloed approach to integrated partnerships. We help in-house legal teams by bringing simplicity to complex matters and replacing broken procedures with efficient processes.

Cognia is a Chambers-ranked law company which integrates how legal services are provided so our team, partners, clients and communities thrive together with people at the heart of what we do. We encourage our people to bring their whole self to work and focus on enabling them to realise their full potential.

**ROLE DESCRIPTION**:
We are looking for a responsible Executive Assistant to support our senior executives in a timely and professional manner. You will provide high-quality administrative and clerical assistance to top-level executives.

**KEY RESPONSIBILITIES**:

- Professional support to C-suite
- Provide scheduling and administrative support for business leadership team.
- Must be a proficient problem solver with an ability to critically manoeuvre throughout any situation, both independently and, in some cases, with a team and/or with guidance.
- Professionalism at the highest level regarding all communications with internal associates and external clients.
- Complete organisation of all meetings, special events and luncheons, including reserving conference rooms; technical support, arranging for catering, special events, and working luncheons. Completes and maintains meeting minutes and action items as requested.
- Accurate handling of all company-related expenses in a timely manner to ensure proper reimbursement.
- Prepare written reports and communication to internal and external business partners and professionally interact with same.
- Handling of routine requests and administrative matters for Executives and Departments.
- Scheduling of audio and/or visual conferences by using WebEx, MS Teams, Zoom, or other software. Knowledge of all aspects of hosting an audio and/or visual meeting, including facilitation of meeting as the host, recording of session, operator assistance, etc.
- Maintain the electronic filing system according to the company’s document control standards and procedures.
- Build and maintain strong business relationships with clients on behalf of leadership team.
- Personal Support as and when needed.

**Travel Arrangements**:

- Obtains flight options, books flights, accommodation, registrations, car rental, shuttle service, car service, and preparation of travel file to include all details of travel, locations, and times of meetings, directions, and maps, as well as discussion materials.
- Ability to professionally negotiate discounted rates with vendors where appropriate.

**Communication**:

- Conducts research in preparation for the leadership team member’s engagements and meetings as and when required.
- Manage information flow in a timely and accurate manner.

**Marketing**:

- Creating marketing related materials such as slides for clients.
- Creating internal communication documentation such as service line overviews.

**Team members and Office Matters**:

- Assist with the planning of company events, meetings, and employee team building activities or special projects.
- Management of the office facilities
- Act as a point of contact among all executives, associates, clients, and other external partners.

**COGNIA COMPETENCIES**:
**Honest Communication**:

- Effectively articulates own views and rationale for them
- Communicates complex topics/concepts in simple way
- Practices active listening
- Where they do not know the answer, they will be open but then take steps to find out and provide an update

**Delivering Excellence**:

- Views work as an opportunity to highlight ability and value to Cognia
- Retains focus on delivering best outcome
- Uses own time productively to deliver best outcome
- Delegates effectively but remains accountable for outcome
- Keen to take on tasks that benefit the wider business

**Building Strong Relationships**:

- Takes time to understand team members’ pressures in a wider context
- Publicly acknowledges help from others
- Actively encouraged collaboration with others from across the business projects
- Develops network inside and outside of Cognia

**Being agile**:

- A Self Starter
- Makes suggestions for improvements from observations of other areas of the business or from external market
- Quickly understands complex information and applied it to current situation
- Adapts to fast-moving work environment where requirements and deadlines frequently change

**Bringing the Values Alive**:

- Prepares own development plan and takes responsibility for driving it, whilst utilising the resources and opportunities Cognia provides
- Suggests ways to further reinforce the Cognia values
- Highlights if other team members are struggling to balance work and wellbeing.

**Requiremen

  • Executive Assistant

    7 months ago

    Cape Town, South Africa Capital Assignments Full time

    Are you ready to elevate your career by joining one of the worlds leading independently owned family offices? As Executive Assistant you’ll be the main support to the CEO, and display outstanding multitasking abilities and commitment to excellence. MAIN DUTIES INCLUDE: - Act on behalf of the CEO, screening, directing and actioning inbox correspondence,...

  • Executive Assistant

    2 months ago

    Cape Town, South Africa Frogg Recruitment SA Full time

    Executive Assistant Rondebosch Cape Town Our Corporate client in Rondebosch Cape Town is looking for an experienced Executive Personal Assistant with 10 years’ experience in assisting the Executive CEO with his daily tasks and operations.Salary Highly Negotiable Min Requirements Matric and a Administration Business related Diploma/ Degree or similar 10...

  • Executive Assistant

    2 months ago

    Cape Town, South Africa Frogg Recruitment SA Full time

    Executive Assistant Rondebosch Cape Town  Our Corporate client in Rondebosch Cape Town is looking for an experienced Executive Personal Assistant with 10 years’ experience in assisting the Executive CEO with his daily tasks and operations. Salary Highly Negotiable Min Requirements Matric and a Administration Business related Diploma/ Degree or...

  • Executive Assistant

    4 months ago

    Cape Town, South Africa Lesedi Full time

    **PURPOSE OF ROLE** The Executive Assistant provides comprehensive administrative support to the Managing executive and the department and is required to handle various administrative, logístical and financial tasks. The role involves obtaining and managing cash flow updates from subsidiaries, coordinating international and national assignments,...

  • Executive Assistant

    6 months ago

    Cape Town, South Africa Avacare Health Group Full time

    Avacare is looking or a seasoned executive personal assistant to provide administrative support to the 3 group executive’s and smooth running of office daily operational tasks concerning their calendar, travel and coordinating with business units. **Critical Experience**: Minimum of 3-5 years executive support, specifically with supporting multiple...

  • Executive Assistant

    7 months ago

    Cape Town, South Africa Exclusively Remote Full time

    Executive Assistant (Remote, 4 pm - 12 am) Location: Remote **Job Type**: Full-Time Are you a highly organized and proactive individual with exceptional customer service skills? We are seeking a dedicated Executive Assistant to support our USA client remotely during non-traditional hours from 4 pm to 12 am. As an Executive Assistant you will play a...

  • Executive Assistant

    6 months ago

    Cape Town, South Africa Time Personnel Full time

    Job Overview **Date Posted**: Posted 3 hours ago **Location**: Cape Town, Western Cape **Job Title**: Executive Assistant **Education Level**: High School / Matric **Job Level**: Senior **Minimum Experience**: 5- 7 Years Executive Assistant job vacancy in Sea Point, Cape Town. Our client is looking for an experienced, pro-active, independent working...

  • Executive Assistant

    7 months ago

    Cape Town, South Africa Udalenno Full time

    We are hiring a new **Executive Assistant to CEO.** - **English: C1 level with the ability for communication and understanding instructions**: - **German: C1 level with the ability for communication and understanding instructions**: - **At least 2 years of experience in the similar role**: - Has a remote EA/Personal Assistant/ Admin work experience -...

  • Executive Assistant

    6 months ago

    Cape Town, South Africa WiH Recruitment Full time

    Women in Healthcare (UK) are looking for an experienced Executive Assistant to provide support to senior management with organisation, scheduling, correspondence, human resources, and meetings. They will take responsibility and ownership of project management, deadline compliance, and important documents and files. This role is to support the Operations...

  • Executive Assistant

    7 months ago

    Cape Town, South Africa Bo-Smart Ltd Full time

    **Executive Assistant (remote)** - **Hiring Company: Luscombe & Co.**_ **Overview** **About the company** Luscombe & Co. is a property management company based in South Wales, with a legacy spanning just under 20 years. Our expertise extends beyond property management to encompass property sales and investment services for our clients. We take pride in...

  • Executive Assistant

    7 months ago

    Cape Town, South Africa Coco Corporate (Pty) Ltd Full time

    **Job Specifications** **Calendar Management** - Efficiently manage and organise calendars of executives and clients. **Client Communication** - Serve as a primary point of contact for clients, acting as a representative of the executive team. - Respond promptly to client inquiries, providing comprehensive and helpful information. - Build and maintain...

  • Executive Assistant

    6 months ago

    Cape Town, South Africa Balance Virtual Assistance Full time

    Job Title: Executive Assistant Company: Balance VA Location: Remote Monthly salary: R12000 - R15000 Balance VA is seeking a dynamic and highly organised Executive Assistant to join our team. You will play a pivotal role in supporting our senior management team, in a wide range of autonomous functions, including Business Development. This is a fully...

  • Executive Assistant

    17 hours ago

    Cape Town, South Africa Bo-Smart Ltd Full time

    **About the Job** **Overview** **Requirements and Skills** For this role, a strong Internet connection is required, along with: - A University degree. - Proven experience as an Executive Assistant or relevant role. - Familiarity with current technologies, especially web-based SaaS products; - Knowledge of online calendars and scheduling (e.g., Google...

  • Executive Finance Assistant

    8 months ago

    Cape Town, South Africa Lesedi Full time

    **PURPOSE OF ROLE** The Executive Finance Assistant plays a crucial role in supporting the financial operations of the organization by providing administrative and executive assistance to the finance team and financial executives. **KEY PERFORMANCE AREAS** Administrative Support: - Effectively manages and schedules meetings and coordinate appointments for...

  • Executive Assistant

    7 months ago

    Cape Town, South Africa Boldr Full time

    **WHAT IS YOUR ROLE**: As the Executive Assistant to the COO and CEO, you’ll play a pivotal role in providing comprehensive administrative support to the executive team. You will manage the executive's calendar and schedule, handle inbound communication, prepare decks/templates, follow-up on OKRs, and prepare documents and reports. Acting as gatekeepers,...

  • Executive Assistant

    7 months ago

    Cape Town, South Africa Bridgena Barnard Personnel Group Full time

    Cape Town S/Subs Executive Assistant needed for a large project at a holding company and members of the board Matric Formal 3 year qualification Project management certificate 3 years experience as an Exec Assistant essential with exp in managing complex Projects Strong organisational skills are essential to manage multiple tasks, prioritise work, and...

  • Executive Assistant

    7 months ago

    Cape Town, South Africa Triggerise Full time

    Are you an adept, tech-savvy communicator with extensive experience as an Executive Assistant to the C-Suite within a dynamic, global organization? Do you excel at orchestrating complex schedules and managing stringent deadlines, demonstrating proficiency in both autonomous and collaborative environments? If so, this role could be for you! **The...

  • Executive Assistant

    7 months ago

    Cape Town, South Africa Luno Full time

    **About us**: Luno is the crypto investment app you can rely on, enabling you to buy, store and explore crypto securely. We're committed to putting the power of cryptocurrency in everyone's hands sensibly and responsibly. Since 2013, we've helped millions of people around the world invest safely in crypto. We do this by cutting through the hype and...

  • Executive Assistant to CEO

    7 months ago

    Cape Town, South Africa Compass CE Ltd Full time

    **Company Description** Compass Contracting & Employment is a UK based market leading provider of employment solutions, specializing in contingent workforce engagement. Our comprehensive range of services ensures that clients can focus on their core business while we handle the risk, cost, and administrative aspects of workforce management. With a team of...

  • Executive Assistant

    4 weeks ago

    Cape Town, South Africa LexisNexis Full time

    Executive Assistant Do you enjoy supporting Senior Leaders? Would you love a varied role in our collaborative team? About our Team LexisNexis Legal & Professional, which serves customers in more than 150 countries with 11,800 employees worldwide, is part of RELX, a global provider of information-based analytics and decision tools for professional and...