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Executive Assistant

4 weeks ago

Cape Town, South Africa Triggerise Full time

Are you an adept, tech-savvy communicator with extensive experience as an Executive Assistant to the C-Suite within a dynamic, global organization? Do you excel at orchestrating complex schedules and managing stringent deadlines, demonstrating proficiency in both autonomous and collaborative environments? If so, this role could be for you

**The Company**

Tiko (previously known as Triggerise) believes in a world where all youth have the power to choose where, when, and how they meet their sexual reproductive health needs. Our digital platform delivers scalable and verifiable sexual reproductive health services for young people in 5 main markets in Sub Saharan Africa - Kenya, Ethiopia, Uganda, South Africa and Burkina Faso. We work together with local communities and use nudges like reminders, discounts, and reward points to encourage our users to access and use sexual and reproductive health services. We also support our users in becoming micro-entrepreneurs and adding value to their economies.

Tiko has offices in South Africa, Kenya, Ethiopia, the Netherlands and Portugal. Globally, our team consists of 160 enthusiastic, international colleagues. Whether you are working from our biggest office in Nairobi, the fast-growing office in South Africa, or from home, our people are young and our culture is global and dynamic. Our work environment is fast-paced, informal, and friendly. You can learn more about what being part of Tiko is like here.

**_
We will happily accept applicants from Cape Town, South Africa._**

**The job**

As the Executive Assistant to the C-suite, you will be integral to the leadership of our dynamic, global non-profit. Your role includes streamlining C-suite operations through meticulous management of administrative tasks and the CEO's logistics. You will handle responsibilities such as contract signing, approvals, work organization, and travel arrangements to facilitate smooth executive journeys. Your tasks will also encompass desk research on pertinent topics, document analysis and synthesis, participation in webinars, and minute-taking. A strategic thinker, you will act as the primary liaison among internal stakeholders, enhancing communication with the C-suite.

**Responsibilities - Will include but not limited to**:

- Efficiently manage and coordinate the C-Suite’s diary, including scheduling appointments, meetings, and travel arrangements.
- Attend and take charge of all logistics for board meetings. Responsibilities include preparing agendas, distributing necessary materials in advance, and ensuring optimal setups for virtual and in-person engagements. Additionally, document proceeding by writing up minutes and maintaining meticulous records to support effective governance.
- Oversee the planning and execution of logistics of conferences and special events. This involves coordinating venues, liaising with stakeholders, and ensuring all logístical aspects are handled seamlessly to facilitate successful events,
- Efficiently manage and reconcile the C-Suite's credit card statements, quotations, purchase requisitions, expense claims, payments, and timesheets.
- Support governance processes by preparing necessary documents for board resolutions and the establishment of new entities.
- Facilitate and execute Tiko’s internal communications while coordinating local, international, and virtual meetings and conferences.
- Serve as the go-to coordinator for all administrative activities in the Cape Town office, and act as the primary liaison for local administrative needs
- Coordinate local administrative activities and facilitate collaboration among the local admin team as necessary, ensuring effective response to any issues that arise

**About you**

You are a tech-savvy individual with excellent communication skills, capable of engaging effectively with diverse audiences both in writing and in speech. Your superb organizational and time management abilities enable you to meet deadlines consistently. A proactive and collaborative team player, you also thrive when working independently, seamlessly integrating into any dynamic

**Requirements**:

- At least 10y in executive support roles, with at least 8 years in a C-suite level assistant role, preferably within a global or extensively networked non-profit or corporate environment.
- Proven experience in managing international travel logistics and maintaining calendar across multiple time zones for senior executives, demonstrating high-level problem solving and organisational skills.
- In-deth knowledge of administrative processes inducing advanced expense reporting system and executive-level document preparation.
- Master in Microsoft Office Suite
- Fluent in English with exceptional writing, editing, and proofreading skills.
- You are based in Cape Town, South Africa

In addition to your monthly salary, we offer you:

- Good secondary benefits
- A personal development budget
- Unlimited holidays, if you can make it work with your