Travel Administrator

7 months ago

Century City, South Africa NACOSA Full time

**Our Values**
- We recognize and respect the agency, dignity and strength of communities and people, we are connected to and grounded in communities, we value and embrace inclusion, diversity, and transformation,_
- we put people first_,_

**The duties and responsibilities of the **Travel Administrator **will include, but not limited to**:

- Coordinate and plan all aspects of business travel for internal NACOSA staff only.
- This will include flights, accommodations, ground transportation, and any other travel-related needs.
- Ensure staff are timeously provided with their travel itinerary and be available to support queries.
- Develop and implement emergency travel plans and provide assistance to travelers in the event of unforeseen incidents or emergencies.
- Build and maintain excellent relationships with vendors/suppliers and negotiate/secure the best possible rates and service delivery.
- Assist with administrative process to execute procurement requests for travel vendors, including, obtaining key supplier documentation such as registering suppliers, obtaining quotes from suppliers, generating order numbers, communicate order number to suppliers, obtaining complete invoices and requesting supporting documentation.
- Prepare completely and accurate payment packs for timeous submission to finance.
- Ensure payments submitted have been processed and distribute proof of payment to suppliers.
- Coordinate fleet vehicle booking and ensure Fleet protocols are being followed.
- Manage filing system and accurate record keeping of all administrative records.
- Perform irregular, one time and special request tasks related to the department as a whole.

Required qualifications, skills, and experience.
- Matric certificate or equivalent qualification.
- A qualification (certificate or diploma) in Office/Business Administration will be advantageous
- English and any other South African Language.
- Must have at least 3 years’ experience in an Administrative role with significant responsibility for travel and logístical arrangements.
- Experience in organising meetings, functions, and events.
- Experience working within structured environments in accordance with procedural guidelines (such as finance policies, procedures, systems).
- Experience working in the NPO/NGO / an understanding of Health Care programmes would be highly advantageous.
- Basic Microsoft Suite Skills (Outlook, Power Point, Word, etc.)
- Previous experience working on Netsuite, Fraxion or other supply chain systems will be highly advantageous.

**Personal Competencies**
- Exceptional Client Service
- Excellent verbal and written communication
- Strong planning and organising ability.
- Good time management skills
- Attention to Detail
- Valid drivers’ license with no endorsements (Code B)

**_PLEASE NOTE:_

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