Office Administrator
6 months ago
Role Purpose:
The position will provide support by managing the reception and switchboard and everyday administrative tasks to identified stakeholders in an effective and efficient manner.
Key Areas of Responsibility:
**Manage the switchboard**:
− Efficiently manage incoming calls, directing them to the appropriate employees or department with professionalism and courtesy.
− Take and relay messages to internal stakeholders accurately and efficiently.
**Managing Front of House**:
− Greet people entering the organisation and direct people accordingly.
− Create a welcoming atmosphere for visitors and employees.
− Ensure the front desk area is always organised and presentable.
− Co-ordinate meetings and organise catering.
− Manage calendars for key stakeholders as required.
− Ensure meeting rooms are reserved and prepared.
− Monitor visitor access and maintain security awareness.
− Ensure knowledge of staff movements in and out of the organisation.
**Administrative Support**:
− Assist with various administrative tasks, including data entry, document preparation, and filing.
− Prepare and Manage courier services.
− Maintain a systematic and organised filing system for both physical and digital documents, making retrieval efficient and easy.
− Manage and order office supplies to ensure the smooth running of daily operations.
− Receive, sort, and distribute mail and deliveries.
− Provide general administrative and clerical support.
− Prepare and manage travel arrangements on an electronic travel platform.
**Minimum Requirements**:
− Matric / Grade 12.
− Office Management diploma or related qualification. (Non-negotiable)
− A minimum of 2 years’ experience in a similar role in a corporate environment. (Non-negotiable)
− Computer literacy, including Word, Excel, and Outlook.
Valid drivers license and own transport.
Please attach CV in Word Format
**Education**:
- Diploma (required)
**Experience**:
- Administrative support within a corporate environment: 2 years (required)
License/Certification:
- drivers license and own transport (required)
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