Operations Manager

7 months ago

Century City, South Africa NACOSA Full time

Born out of a national convention to draft the first national strategic plan for AIDS, NACOSA is now a leading national civil society organisation working collectively to build stronger, more equal, and healthy communities free from the burden of HIV. We do this by strengthening community systems, mobilising and managing resources, facilitating networking and collaborations, providing and enabling access to services and advocating, learning and sharing widely.

**The duties and responsibilities of the Operations Manager will include, but not limited to**:

- Provide support and technical guidance to each functional unit by implementing departmental strategies that will ensure improvement in efficiency, cost effectiveness, and alignment of these functions to best practices.
- Contribute to the development and review of organisational policies and procedures and ensure adherence to the culture and values of the organisation.
- Provide support to clear regular bottlenecks, problem solve, or to perform crisis management as and when needed.
- Provide technical oversight support to all vendor selection processes to meet NACOSA needs.
- Negotiate contracts with suppliers to secure new business opportunities or terminate existing relationships.
- Collaboratively draft operations budget and forecast and prepare annual cash-flow projections based on the approved budget.
- Lead the production of monthly and quarterly assessments and forecasts of financial performance against budget.
- Review and approve expenditure and monitor and review accounting / vendor queries.
- Compile and submission of reports to MANCO, EXCO, Donors, the Board,
- Provide guidance to staff to ensure NACOSA's policies and procedures are followed and/or amended to coincide with the prevailing requirements.
- Collaboratively develop and maintain a risk register and mitigation plans for operations team.
- Assist to develop performance improvement plans (personal development plans) to support employee development and performance.
- Managing a large portfolio of fleet, mobile clinics and offices nationwide.
- A Post Graduate Degree in Business Management/Procurement/Finance or related field.
- Accounting background is highly advantageous.
- A minimum of 5 years’ relevant experience in an operations management role in a national concern with multiple offices and significant role scope.
- A minimum of 3 years’ experience in project management
- Working knowledge of relevant Non-Profit Organization legislation, e.g., Companies Act, Administrative Law
- Working knowledge of relevant industry legislation and regulations, e.g., POPI, PAJA, PAIA.
- Exceptional written & verbal communication skills (English
- Strong interpersonal skills, able to manage conflict and maintain good relationships with key stakeholders and external services providers

**Personal Competencies**
- The ability to think strategically and analytically.
- The ability to work across multiple projects, with the excellent planning, prioritization, and time management skills that this will require.
- Proven ability to work as a team member within multi-disciplinary teams.
- Valid drivers’ license, own reliable vehicle, and willingness to travel.

**_ PLEASE NOTE:_

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