Executive Administrative Assistant

3 weeks ago

Stellenbosch, South Africa SFO Full time

We are looking for an efficient and hardworking **Executive Administrative Assistant **to join our team.

Summary of job:
Provide high-level administrative support by conducting research, preparing reports, and handling information requests, as well as performing routine administrative functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.

We are looking for someone who is willing to learn and grow with the company, who is strong-willed, a critical thinker, numerically strong, and has good written language.

**Detailed Work Activities**:

- Manage and maintain executives' schedules.
- Prepare reports, memos, letters, and other documents.
- Schedule operational activities.
- Make travel, accommodations, or entertainment arrangements for others.
- Prepare agendas and make arrangements, such as coordinating catering for luncheons, for committee, board, and other meetings.
- Prepare research or technical reports.
- Prepare documentation for contracts, transactions, or regulatory compliance.
- Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees, and boards of directors.
- Manage clerical or administrative activities.
- Coordinate operational activities.
- Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
- Prepare business correspondence.
- Compile data or documentation.
- Attend meetings to record minutes.
- File documents or records.
- Explain regulations, policies, or procedures.
- Read materials to determine needed actions.
- Perform administrative or clerical tasks.
- Confer with coworkers to coordinate work activities.
- Record information from meetings or other formal proceedings.

Skills necessary:

- Active Listening
- Reading Comprehension
- Speaking
- Service Orientation
- Writing
- Coordination
- Critical Thinking
- Social Perceptiveness
- Time Management
- Active Learning
- Judgment and Decision Making
- Monitoring
- Negotiation

Knowledge:

- **Administrative** — Knowledge of administrative and office procedures and systems such as word processing, managing files and records, transcription, designing forms, and workplace terminology.
- **English Language** — Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
- **Customer and Personal Service** — Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
- **Administration and Management** — Knowledge of business and management principles involved in strategic planning, resource allocation, leadership technique, and coordination of people and resources.

Abilities:

- **Oral Comprehension** — The ability to listen to and understand information and ideas presented through spoken words and sentences.
- **Oral Expression** — The ability to communicate information and ideas in speaking so others will understand.
- **Speech Recognition** — The ability to identify and understand the speech of another person.
- **Written Comprehension** — The ability to read and understand information and ideas presented in writing.
- **Written Expression** — The ability to communicate information and ideas in writing so others will understand.
- **Fluency of Ideas** — The ability to come up with a number of ideas about a topic (the number of ideas is important, not their quality, correctness, or creativity).
- **Inductive Reasoning** — The ability to combine pieces of information to form general rules or conclusions (includes finding a relationship among seemingly unrelated events).Related occupations
- **Originality** — The ability to come up with unusual or clever ideas about a given topic or situation, or to develop creative ways to solve a problem.Related occupations
- **Selective Attention** — The ability to concentrate on a task over a period of time without being distracted.

Salary will be market related and based on experience.

**Job Types**: Full-time, Permanent

**Salary**: R15,000.00 - R25,000.00 per month

Ability to commute/relocate:

- Stellenbosch, Western Cape: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- Executive Assistant: 3 years (preferred)

Application Deadline: 2023/05/05

  • Executive Administrative Assistant

    1 month ago

    Stellenbosch, South Africa Lexdan Select Full time

    Lexdan Select is assisting a Software Development company with their search for an Executive Administrative Assistant, based in Stellenbosch. Functions: - Serve as the primary liaison for senior management, efficiently managing information, inquiries, and requests - Ensure optimal office resource utilization, by taking proactive maintenance measures -...

  • Executive Administrator

    1 month ago

    Stellenbosch, South Africa Exceed Recruitment and Human Resource Consultants Full time

    **Reference**: MLR 7377 **Consultant**: Michelle Le Roux **Descriptions**: Executive diary for the CEO and executives Arrange, attend EXCO and other meetings and minute taking Produce, distribute, and compile documents, reports, presentations, agendas, minutes, follow-up actions, and general correspondence using Excel, Word, and PowerPoint Screen all phone...

  • Executive Personal Assistant

    1 month ago

    Stellenbosch, South Africa Exceed Recruitment and Human Resource Consultants Full time

    **Reference**: 9240 CM **Consultant**: Christa Mostert Administrative Duties Travel with CEO from time to time Basic HR Administration Diary management, meeting co-ordination and minute taking. Travel arrangements Management of Company records and agreements Performing financial administrative duties Ad hoc duties and special projects support (e.g. cell...

  • Executive Assistant

    3 weeks ago

    Stellenbosch, South Africa WatersEdge Solutions Full time

    An actuarial consulting firm is looking for an exceptional candidate to be the right-hand Executive Assistant and Operational support to the CEO. This is a fully remote and part-time 20 hour week role; candidates must be preferably Cape Town-based for occasional meetings. The consulting firm has a global reach with a strong international network of...

  • Executive Assistant

    3 weeks ago

    Stellenbosch, South Africa WatersEdge Solutions Full time

    An actuarial consulting firm is looking for an exceptional candidate to be the right-hand Executive Assistant and Operational support to the CEO. This is a fully remote and part-time 20 hour week role; candidates must be preferably Cape Town-based for occasional meetings. The consulting firm has a global reach with a strong international network of...

  • Executive Assistant

    3 weeks ago

    Stellenbosch, South Africa WatersEdge Solutions Full time

    An actuarial consulting firm is looking for an exceptional candidate to be the right-hand Executive Assistant and Operational support to the CEO. This is a fully remote and part-time 20 hour week role; candidates must be preferably Cape Town-based for occasional meetings. The consulting firm has a global reach with a strong international network of...

  • Executive Assistant

    3 weeks ago

    Stellenbosch, South Africa Adzuna ZA B C2 Full time

    An actuarial consulting firm is looking for an exceptional candidate to be the right-hand Executive Assistant and Operational support to the CEO. This is a fully remote and part-time 20 hour week role; candidates must be preferably Cape Town-based for occasional meetings. The consulting firm has a global reach with a strong international network of...

  • Executive and Personal Assistant to CEO

    4 weeks ago

    Stellenbosch, South Africa Camino Recruit Full time

    **Snr Executive Personal Assistant to the CEO - Stellenbosch** Rémey Group is seeking a Snr Executive Personal Assistant. They pride themselves in constructing buildings of outstanding quality through close cooperation with clients and professional consultants. The main purpose of the position is to assist the CEO with all his various business and...

  • Executive Assistant

    1 month ago

    Stellenbosch, South Africa Silk Road Consulting (Pty) Ltd Full time

    Executive Assistant VACANCYStart date: FlexibleReporting to: CEO A fast-growing consumer lending company operating in Zambia, South Africa, Uganda, andKenya is looking to employ an Executive Assistant to join their team. The company delivers personal lending products through online, mobile phone and branch channels. The company is well supported by strong...

  • Administrative & Bookkeeping Assistant

    4 weeks ago

    Stellenbosch, South Africa Exceed Recruitment and Human Resource Consultants Full time

    **Reference**: 7918 CDS **Consultant**: Carina de Swardt **Administrative (40%)**: Manage and maintain executive schedules, including appointments, meetings, and travel arrangements. Prepare and distribute internal and external correspondence, memos, and forms. Organize and maintain both electronic and physical filing systems. Monitor and maintain office...

  • Executive Personal Assistant

    1 month ago

    Stellenbosch, South Africa Exceed Recruitment and Human Resource Consultants Full time

    **Reference**: 9240 CM **Consultant**:Christa Mostert - Administrative Duties - Travel with CEO from time to time - Basic HR Administration - Diary management, meeting co-ordination and minute taking. - Travel arrangements - Management of Company records and agreements - Performing financial administrative duties - Ad hoc duties and special projects...

  • Administrative & Bookkeeping Assistant - Ref:

    4 weeks ago

    Stellenbosch, South Africa Exceed Hr Full time

    **Reference**: 7918 CDS **Consultant**:Carina de Swardt - **Administrative (40%)**: - Manage and maintain executive schedules, including appointments, meetings, and travel arrangements. - Prepare and distribute internal and external correspondence, memos, and forms. - Organize and maintain both electronic and physical filing systems. - Monitor and maintain...

  • Executive Assistant

    1 month ago

    Stellenbosch, South Africa Exceed Hr Full time

    **Reference: MLR 7377** **Consultant: Michelle Le Roux** **Descriptions**: - Executive diary for the CEO and executives - Arrange, attend EXCO and other meetings and minute taking - Produce, distribute, and compile documents, reports, presentations, agendas, minutes, follow-up actions, and general correspondence using Excel, Word, and PowerPoint - Screen...

  • Administrative Assistant

    1 month ago

    Stellenbosch, South Africa Helderberg Personnel Full time

    My client is a financial services provider based in Stellenbosch and they have a vacancy for a strong Administrative Assistant to assist the financial advisors and their clients **Responsibilities**: - Assisting the Financial Advisors with the processing of all financial administration for new and existing clients - Communicating with clients and financial...

  • Senior Executive Administrator

    4 weeks ago

    Stellenbosch, South Africa Exceed Hr Full time

    **Reference**: 8067 CM **Consultant**:Christa Mostert - This person will assist in various administrative tasks, including prioritising workflow, record keeping of projects, assisting CEO with administrative tasks and general office coordination. **Qualifications**: - Own transport and drivers licence - Reside in Stellenbosch or Somerset-Wes region -...

  • Executive Personal Assistant to the CEO of an Accounting Firm in Stellenbosch

    1 month ago

    Stellenbosch, South Africa Sagen Advisory Full time

    Company Description: We are Sagen Advisory, a specialized recruitment company seeking a highly organized and detail-oriented Executive Personal Assistant to join our client's professional Accounting and Tax specialised firm in Stellenbosch. The company is dedicated to excellence in Accounting and Tax Returns.Job Summary: We are seeking a reliable and...

  • Administrative Assistant

    1 month ago

    Stellenbosch, Western Cape, South Africa Helderberg Personnel Full time

    My client, an Agricultural concern, based in Stellenbosch is seeking to employ an Administrative Assistant to join their team. administrative assistant|agriculture **Qualifications and experience**: - At least 2 years of experience in an administrative or logístical role. **Responsibilities**: Daily: - Updating of inventories and stores nationwide -...

  • Executive Personal Assistant to The CEO of An

    1 month ago

    Stellenbosch, Western Cape, South Africa Sagen Advisory Full time

    **Company Description**: We are **Sagen Advisory**, a specialized recruitment company seeking a highly organized and detail-oriented **Executive Personal Assistant** to join our client's professional **Accounting and Tax specialised firm** in **Stellenbosch**. The company is dedicated to excellence in Accounting and Tax Returns. **Job Summary**: We are...

  • Personal Assistant to Managing Director

    14 hours ago

    Stellenbosch, South Africa Newmark Hotels Full time

    **Job Title: Personal Assistant** **Hazendal, Stellenbosch** The Personal Assistant (PA) will work directly with the Managing Director and will be responsible for supporting the planning, administration, communication, reporting and following up the needs of the Managing Director and undertaking a variety of tasks to support his vision, strategy, and...

  • Administrative Assistant

    1 month ago

    Stellenbosch, Western Cape, South Africa Helderberg Personnel Full time

    administrative assistant **Experience and qualifications**: - At least 1 - 2 years’ experience in an administrative or financial role. - Relevant BCom degree is essential. **Key skills**: - Analytical. - Excellent Excel skills. - Excellent customer service. - Good planning and organizational skills. - Excellent communication skills. - Ability to work...