Executive Personal Assistant to the CEO of an Accounting Firm in Stellenbosch

1 month ago

Stellenbosch, South Africa Sagen Advisory Full time

Company Description:

We are Sagen Advisory, a specialized recruitment company seeking a highly organized and detail-oriented Executive Personal Assistant to join our client's professional Accounting and Tax specialised firm in Stellenbosch. The company is dedicated to excellence in Accounting and Tax Returns.

Job Summary:

We are seeking a reliable and proactive Executive Personal Assistant to provide administrative and secretarial support to the CEO of our client's company.

 

The ideal candidate is detail-oriented, can handle multiple tasks in a fast-paced environment, and is able to prioritize workload effectively. This is a fantastic opportunity for someone with who can provide full administrative and secretarial support at a senior level to the CEO to ensure the smooth management of their day-to-day affairs, and most effective use of their time.

 

The candidate must be able to handle sensitive and complex issues in a professional and objective manner and be able to take initiative as appropriate especially in the CEO’s absence.

 

The ideal candidate is mature and must have a have a strong personality. They must have a passion for streamlining the CEO’s schedule and workload, have previous Executive level PA experience at a senior.

 

An added benefit would be to have a background in working in law, or the legal sector, and if you have experience with working with legal documents and contracts and taxes. Although the legal background is not a requirement, it will be an added benefit to the company.

Main Responsibilities:

  • Manage and maintain the electronic diaries of the CEO, assessing the priority of appointments and reallocation as necessary.
  • Handle sensitive and complex issues in a professional and objective manner.
  • Organize meetings, including preparing agendas, pre-meeting briefings, and meeting papers.
  • Screen calls, enquiries, and requests, and deal with them appropriately.
  • Manage travel arrangements for the CEO, including visas and accommodation.
  • Assist CEO in researching and following up with action on matters which fall within the CEO’s responsibility – chasing responses, triggering follow-up action.
  • Manage arrangements for Trustees’ and Sub-Committee meetings, including production/distribution of agenda and papers.
  • Process correspondence for the CEO, ensuring that incoming correspondence is dealt with appropriately.
  • Maintain office systems, including data management and filing.
  • Maintain records of contacts for the CEO.
  • Assist with research and follow-up on matters that fall within the CEO’s responsibility.
  • Produce documents, briefing papers, reports, and presentations for the CEO.
  • Supervise incoming and outgoing mail for the CEO.
  • Meet and greet visitors at all levels of
  • Supervise all Trust incoming/outgoing
  • Any other duties as may reasonably be required by the

External Relationships:

  • Contacts of the CEO.
  •  
  • Funding partners.
  • Legal professionals.
  • Service providers.
  • Conference facility, catering, and accommodation

Person Specification:

  • A Bachelor’s Degree.
  • Minimum of 3 years EXECUTIVE personal assistance experience.
  • Strong experience in electronic diary management.
  • Excellent communication skills with the ability to interact professionally with a wide range of contacts both internal and external to the company.
  • Strong organizational skills with excellent attention to detail and the ability to maintain a high level of accuracy.
  • A flexible and proactive approach to work with the ability to prioritize and re-prioritize workload as required.
  • Ability to work on own initiative and be creative.
  • Ability to take accountability for your own work and be forward-thinking.
  • Ability to deal with sensitive information with discretion and to maintain
  • Experience with legal documents and contracts is highly desirable
  • Excellent IT skills, including a working knowledge of presentation software packages, preferably Microsoft Office Word, Excel, and PowerPoint.

Salary:

R25 000 – R50 000. Negotiable and experience related.

Company Summary

The company specializes in individual tax returns. So that clients don’t have to. They have a single service on which their attention is focused, and they are challenging the outdated tax industry in South Africa. They provide a space where the team culture is innovative, forward-looking, and technically advanced. They love problem solving and challenging the old with the new.

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