Administrative & Bookkeeping Assistant

2 weeks ago

Stellenbosch, South Africa Exceed Recruitment and Human Resource Consultants Full time

**Reference**: 7918 CDS

**Consultant**: Carina de Swardt

**Administrative (40%)**:
Manage and maintain executive schedules, including appointments, meetings, and travel arrangements.
Prepare and distribute internal and external correspondence, memos, and forms.
Organize and maintain both electronic and physical filing systems.
Monitor and maintain office supplies inventory and place orders as needed.
Assist in the planning and execution of events, meetings, and other functions.
Perform general clerical duties such as photocopying, faxing, and data entry.
Assist in the onboarding process for new employees.
Coordinate and liaise with other departments and external partners as needed.

**Bookkeeping (60%)**:
Record and maintain financial transactions, including purchases, sales, receipts, and payments.
Reconcile bank and credit card statements on a regular basis.
Prepare and submit VAT returns, if applicable.
Process accounts payable and accounts receivable.
Prepare and maintain accurate financial reports.
Ensure compliance with relevant financial regulations, laws, and reporting requirements.
Assist in budget preparation and monitoring.
Manage payroll, deductions, and disbursements.
Liaise with external auditors and tax consultants as needed.
Assist in the implementation and maintenance of financial policies and procedures.

**Qualifications**:
At least 2-3 years of relevant experience in administration and bookkeeping.
Proficiency in Microsoft Office Suite, with advanced knowledge of Excel.
Experience with accounting software, such as QuickBooks, Sage, or Xero.
Strong attention to detail and accuracy.
Excellent organizational and time management skills.
Strong written and verbal communication skills.
Ability to work independently and as part of a team.
A diploma or degree in finance, accounting, or a related field is preferred.

**How to Apply**:
If you are already registered, please forward your CV and the relevant reference number to the consultant with whom you are currently registered in order to avoid duplicity on our system.

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