Procedures Controller

7 months ago

Midrand, South Africa RCL FOODS Careers Full time

**RCL FOODS** is seeking a **Procedures Controller **to join our **Finance team **reporting to the **Compliance Manager.**

The purpose of this role is to ensure effective operational control within the Inland surrounding region, with possible extension to coastal regions where required. Develop and recommend improved operational business processes and ensure these are implemented correctly. Update required changes to business processes and ensure operational compliance. Identify key areas of risk at all operational sites and provide meaningful suggestions to mitigate or deal with any risks identified. To undertake ad-hoc projects and investigations as required.

This role will be based in **Gauteng, Midrand** depot but will be required to travel to satellites in Polokwane, Nelspruit and Bloemfontein. Subject to business needs might require travelling to other Vector operational sites.

**Duties & Responsibilities**:
**Improved Operational Control**:

- Undertaking methodological studies to improve procedures and processes in order to improve productivity and efficiency
- Develop and recommend improved operational business procedures to Senior Management and provide the required support to implement these changes.
- Conduct procedural compliance reviews on allocated sites, provide recommendations on all non
- compliance issues and ensure that management implement corrective action.
- Provide guidance to the Region’s Logistics Managers and Regional Finance Managers in terms of the requirements of business processes and LOA (Limits of Authority).
- Leading special projects and providing the business with key output from such projects with a view of risks associated with these projects
- Ensure all key operational business processes are accurately documented and ensure all changes are communicated to operations accordingly.
- Investigate and define requirements for improved business processes, document the requirements, interface layouts, data flows, screen and develop report layouts
- Oversee the implementation of new systems, working closely with developers and a variety of end users to ensure technical compatibility and user satisfaction
- Assisting the business to keep up with technical as well as industry sector developments
- Render a project coordination and management role at times
- Coordination of relevant systems integration between systems and ability to methodically investigate unmatched or integration failures.
- Oversee and manage the national stock count process, attending stock counts at depots, conducting system integrity checks, documentation control, and physical stock audits
- Review and oversea controls over returnable packaging including review of CHEP system reconciliations and any other third party or owned returnable packaging systems and process.

**Compliance Audits**:

- Conducting system and compliance audits. The focus of these audits will be the respective hubs in each region. Further audits of satellite and PBCS depots in the Inland and Coastal region will also be required.
- Compliance audits will cover all operational aspects at each depot. This will include inter alia: Sales, Finance, Warehousing, Distribution, Administration, Human Resources, Risk Management and SHEQ
- Report on deviations to Site Management and ensure all deviations are corrected. Conduct monthly followup on progress of noncompliance
- Initiate quarterly Control Self Assessments (CSA) across sites and manage feedback and followup reporting monthly.

**Key Performance Indicators**:

- Monitor and review key operational performance indicators. Interact with Senior Management to ensure operational control within the respective region is effective.
- Develop and circulate national risk KPI feedback
- Obtain weekly feedback on key concerns for national KPI, compliance reviews, CSA and Internal Audit reports

**Internal Audit & External Audit**:

- Liaise with Internal Audit and External audit with regard to scope and outcome of work performed. Ensure required information for audit purposes is accurately and correctly delivered.

**Stock Counts**:

- Attend monthly stock counts at depots and regional outside storage facilities on a regular basis and ensure compliance with stock count procedure. Undertake the required procedural investigations to ensure warehouse integrity before the stock count takes place.

**Governance**:

- Ensuring that ethical standards and the requirements of the group policies are adhered to
- Report and or escalate any areas of non
- compliance appropriately

**Information and Data Management**:

- Ensure team members accurately and regularly captures data onto the information system to enable access to reliable data and reporting for trend analysis and decision making
- Share relevant data with management teams to enable reliable business decision making
- Recommend and implement GRC role mitigation controls

**Effective Teamwork & Self-Management**:

- Take ownership and accountabili

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