Executive Personal Assistant

7 months ago


Parktown, South Africa Hollard Recruitment Full time

**Job Advert Summary**:
Hello an exciting new opportunity has just become available in our Hollard Health, Administration area. We are looking to recruit an Executive Personal Assistant (Permanent).

Hollard Health (“HH”) is looking for a mature and experienced Executive Personal Assistant to the CEO of Hollard Health with a supporting role to the HH Exco team. Excellent admin and time management is required as well as the ability of taking minutes of meetings.

The purpose of the role is to perform a supporting and cohesive role to the Executive and the business by executing, organising and co-ordinating all administrative functions to optimise the Executive's time, thereby ensuring the Executives efficiency and effectiveness to focus on strategic deliverables.

Key Responsibilities:
Manage and maintain the Executive’s diary, setup and arrange meetings, liaise with internal and external parties requiring ad hoc audience with the Executive.

Ensure that preparation has been made for all meetings.

Maintain a 12-month corporate calendar for all formal meetings - weekly, monthly Excos, (noting the reporting cycles of key partners, HINT and Manzillo), plus HH strategy session. Included is to ensure our in-country partners in Africa also have structured partnership meetings with Health set up (with meeting packs etc.) and that they get reminded of these sessions.

Meeting notes / packs / documents have been received well in advance.

Time has been scheduled for preparation.

Ensure busy diary commitments, papers, and travel arrangements are managed effectively.

Manage a daily folder with diary, necessary papers, reports, and memoranda for immediate attention.

Conduct weekly diary meetings with the Executive to discuss upcoming engagements, invitations, and other requests.

Schedule meetings for HH Executive team - between them and with teams, clients, committees, partners etc.

Coordinate travel and accommodation requirements in connection with others.

Filter general information, queries, phone calls and invitations to the Executive by redirecting.

Ensure that the Executive is fully prepared for all engagements.

Keep and maintain an accurate record of papers, notes, and electronic correspondence.

Prepare business correspondence on behalf of the Executive, including the drafting of general replies.

Minute general meetings as required and research matters on behalf of the Executive.

Ensure guests meeting with the Executive are assisted and their needs addressed.

Provide a service that is in line with the Executive’s work habits and preferences.

Ensure that the calendar for the year ahead is comprehensively planned with the Executive covering daily / weekly / monthly and quarterly meetings.

Ensure all deadlines are met and formally escalated to the Executive.

Responsible to ensure that proper electronic recordings, action points, and signed minutes are produced and saved/filed in the Executive’s records.

It is important to ensure that there is strict adherence to deadlines, and accountability to ensure that all standing information is required by the Executive on deadline.

Attend to personal matters of the Executive (if required) in the strictest confidence.

**Required Knowledge and Experience**:
10 plus years - Demonstrable experience in an administration/executive assistant/PA role in a highly pressurised environment requiring tact, judgment, and discretion in handling internal and external contacts (essential).

Experience of diary management/researching and booking of travel and accommodation (essential).

Experience of successfully working with senior management (essential).

Organization skills: Well-organized, able to handle a number of different tasks simultaneously. Strong ability to follow detailed methodologies. Capability to effectively multitask and strong co-ordination and planning skills. Strong ability to prioritize.

Decision-making: Analytically evaluating information in a systematic manner to solve problems and make effective decisions. Detail orientated.

Teamwork: Co-operates and works well with others in the pursuit of team goals; shares information; supports others

Client orientation: Identifies and addresses the needs of internal and/or external clients appropriately and speedily.

Interpersonal impact: Builds trusting relationships between individuals and teams through open and honest communication.

Work & self-management: Displays energy, drive, and initiative to achieve personal and/or team objectives. Manages & completes agreed tasks, on time, to required standard and overcoming obstacles. Ability to handle last minute changes. Well-presented / representative of Hollard’s image.

Communication skills: Ability to communicate effectively in verbal and written forms.

Other:
- Demonstrate common sense, self-motivation, with a can-do take-charge approach.

**Educational Requirements**:
Demonstrable experience is more important, but the following is a minimum:
Ma



  • Parktown, South Africa PPS Recruitment Full time

    **Job Advert Summary**: To provide support to the Executives on day to day deliverables and investigates, researches business issues, strategic initiatives and developments. Assist with variety of administrative duties, planning tasks and executing **Minimum Requirements**: - More than 8 years’ working experience as an executive Personal Assistant with...


  • Parktown, South Africa Rand Mutual Assurance Full time

    **THE JOB AT A GLANCE** As an Executive Personal Assistant, you will be responsible for supporting and providing the assigned Exco member/s with general administrative and secretarial assistance. You will be responsible for attending to visitors, dealing with enquiries and supplying information to internal/external customers (Board of Directors, Internal...

  • Personal Assistant

    7 months ago


    Parktown, South Africa Hollard Recruitment Full time

    **Job Advert Summary**: Hello an exciting new opportunity has just become available in our Hollard Health, Administration area. We are looking to recruit an Personal Assistant (Permanent). Hollard Health (“HH”) is looking for a mature and experienced Personal Assistant to the CEO of Hollard Health with a supporting role to the HH Exco team. Excellent...

  • Executive Assistant

    7 months ago


    Parktown, South Africa Hollard Recruitment Full time

    **Job Advert Summary**: Helloan exciting new opportunity has just become available in our Hollard Life Solutions busines unit. We are looking to recruit an Executive Assistant. **Responsibilities and Outputs**: - Co-ordinate and facilitate the implementation, monitoring and review of strategic projects in the Life Solutions business. - Assist in the...


  • Parktown, South Africa HCV Full time

    Personal Assistant / Marketing Co-ordinator position available for insurance underwriting company in Parktown, Johannesburg. The company specialises in Heavy Commercial Vehicles Underwriting with a focus on the SME market. The company has been in operation for about 30 years and has a good track record in the industry. - **Minimum requirements**:_ - Diploma...

  • Personal Assistant

    2 weeks ago


    Parktown, South Africa AJ Personnel Full time

    **Main purpose of the job**: - To provide support to the Executive Director **Location**: - **Ezintsha - 32 Princess of Wales Terrace, Parktown - Johannesburg** **Key performance areas**: - Proactive diary management - Arrange meetings - take minutes, assemble, and distribute meeting packs timeously, follow up on meeting actions and track progress - In...


  • Parktown, South Africa RJPersonnel Full time

    5years - Welcomes and screens visitors and clients, in person or telephonically, and answering or directing inquiries. - Responsible for communicating with Board members and other stakeholders and ensuring that all responses are done in a timely and professional manner. - Provides historical reference by developing and utilising filing and retrieval systems...

  • Personal Assistant

    5 days ago


    Parktown, South Africa AJ Personnel Full time

    **Main purpose of the job**: - To work closely with the Institute Director and provide high-level support by acting as the first point of contact in dealing with queries and managing the administration of her day-to-day operations **Location**: - **Parktown, Johannesburg** **Key performance areas**: - Organise and maintain the Project Director’s...

  • Personal Assistant

    2 weeks ago


    Parktown, South Africa AJ Personnel Full time

    **Main purpose of the job**: - To work closely with the Institute Director and provide high-level support by acting as the first point of contact in dealing with queries and managing the administration of her day-to-day operations **Location**: - **Parktown, Johannesburg** **Key performance areas**: - Organise and maintain the Project Director’s...


  • Parktown, South Africa StaffCentral Consulting Full time

    **Job Duties/Responsibilities will include**: Manage Executive Team's Dairy and scheduling Drafting and writing high quality reports Draft, review and send communications on behalf of the Executive Team Screen calls, manage and maintain confidential information Handle issues with discretion and sensitivity Communicate with Shareholders support team Assist...


  • Parktown, South Africa The Church of Jesus Christ of Latter-day Saints Full time

    Job Summary Performs advanced and confidential secretarial duties requiring broad experience, skill and knowledge of organization policies and practices. Provides secretarial services to Area Presidency. Additional Details Application Closing Date: 16 April 2020 Estimated Start Date: 01 May 2020 or sooner Location: Parktwon,...

  • Repair Shop Assistant

    7 months ago


    Parktown, South Africa Motus Corporation Full time

    **Motus Toyota Parktown** currently holds a vacancy for a** Repair Shop Assistant.** Reporting to the **Manager: Service,** this position will be suited to a person who has previously worked in a workshop environment **Position Overview**: **Specific Role Responsibilities**: - To assist with the repair of vehicles under the instructions of a Technician -...


  • Parktown, South Africa Rand Mutual Assurance Full time

    **THE JOB AT A GLANCE** As a Customer Account Executive, you will be responsible for growing the number of lives within the COID business through effective customer engagement and the position of a value proposition to the targeted employers to move to RMA. The incumbent will be required to manage and resolve client services queries and visit clients to...

  • Team Assistant

    5 months ago


    Parktown, South Africa Rand Mutual Assurance Full time

    **THE JOB AT A GLANCE** As a Team Assistant, you will be supporting the assigned departments within the Investments & Strategy Division with all related administrative functions for effective and efficient service delivery. **WHAT WILL YOU DO?** **Provide General Secretarial Support to the Assigned Heads and Team** - Arrange Arranging meetings and...


  • Parktown, South Africa RJPersonnel Full time

    3years Responsible for the management of all processes at the hospital's reception areas. Basic financial control e.g. monitor the handling of cash and stationery. Conducts random documentation audits and follow-up on discrepancies. People management responsibilities for approx. 15 staff, including: Recruiting, training and developing staff to provide the...

  • Research Assistant

    4 months ago


    Parktown, South Africa University of the Witwatersrand Full time

    **Key performance areas ***Coordinate Research Output collection and dissemination for the Institute. *** - Maintain the Research Output database. *** - Coordinate the data collection for key research output activities across the institute (e.g. publications, conference presentations, joint appointments, policy committee participation). *** - Ensure...


  • Parktown, South Africa Dermalogica South Africa Full time

    The Trade Marketing Assistant will provide support to the Trade Marketing Manager and marketing management team in the development and execution of effective trade marketing strategies. This role will assist in various tasks, including administration, promotional planning, and event coordination. **Key Responsibilities**: - Promotional Planning: Support...

  • Team Assistant

    4 months ago


    Parktown, South Africa Rand Mutual Assurance Full time

    **THE JOB AT A GLANCE** As a Team Assistant, you will be working closely with the COO for Group Operations as well as the Head of Quality Assurance. You will be supporting them with all related administrative functions for effective and efficient service delivery. **WHAT WILL YOU DO?** **Provide general secretarial support to the assigned Heads** -...

  • Team Assistant

    5 months ago


    Parktown, South Africa Rand Mutual Assurance Full time

    **THE JOB AT A GLANCE** As a Team Assistant, you will be working closely with the HOD for Prevention as well as the Prevention Manager and supporting the Prevention department with all related administrative functions for effective and efficient programme and service delivery. **WHAT WILL YOU DO?** **Provide general secretarial support to the assigned to...


  • Parktown, South Africa The Church of Jesus Christ of Latter-day Saints Full time

    Job Summary This position assists the Lord in hastening the work of salvation amongst all nations, kindred, tongues, and people by performing advanced and confidential secretarial duties requiring broad experience, and knowledge of organization practices. Additional Details Application Clising Date: 09 June 2020 Estimated Start Date: 01 July or...