Executive Personal Assistant

2 weeks ago

Parktown, South Africa Hollard Recruitment Full time

**Job Advert Summary**:
Hello an exciting new opportunity has just become available in our Hollard Health, Administration area. We are looking to recruit an Executive Personal Assistant (Permanent).

Hollard Health (“HH”) is looking for a mature and experienced Executive Personal Assistant to the CEO of Hollard Health with a supporting role to the HH Exco team. Excellent admin and time management is required as well as the ability of taking minutes of meetings.

The purpose of the role is to perform a supporting and cohesive role to the Executive and the business by executing, organising and co-ordinating all administrative functions to optimise the Executive's time, thereby ensuring the Executives efficiency and effectiveness to focus on strategic deliverables.

Key Responsibilities:
Manage and maintain the Executive’s diary, setup and arrange meetings, liaise with internal and external parties requiring ad hoc audience with the Executive.

Ensure that preparation has been made for all meetings.

Maintain a 12-month corporate calendar for all formal meetings - weekly, monthly Excos, (noting the reporting cycles of key partners, HINT and Manzillo), plus HH strategy session. Included is to ensure our in-country partners in Africa also have structured partnership meetings with Health set up (with meeting packs etc.) and that they get reminded of these sessions.

Meeting notes / packs / documents have been received well in advance.

Time has been scheduled for preparation.

Ensure busy diary commitments, papers, and travel arrangements are managed effectively.

Manage a daily folder with diary, necessary papers, reports, and memoranda for immediate attention.

Conduct weekly diary meetings with the Executive to discuss upcoming engagements, invitations, and other requests.

Schedule meetings for HH Executive team - between them and with teams, clients, committees, partners etc.

Coordinate travel and accommodation requirements in connection with others.

Filter general information, queries, phone calls and invitations to the Executive by redirecting.

Ensure that the Executive is fully prepared for all engagements.

Keep and maintain an accurate record of papers, notes, and electronic correspondence.

Prepare business correspondence on behalf of the Executive, including the drafting of general replies.

Minute general meetings as required and research matters on behalf of the Executive.

Ensure guests meeting with the Executive are assisted and their needs addressed.

Provide a service that is in line with the Executive’s work habits and preferences.

Ensure that the calendar for the year ahead is comprehensively planned with the Executive covering daily / weekly / monthly and quarterly meetings.

Ensure all deadlines are met and formally escalated to the Executive.

Responsible to ensure that proper electronic recordings, action points, and signed minutes are produced and saved/filed in the Executive’s records.

It is important to ensure that there is strict adherence to deadlines, and accountability to ensure that all standing information is required by the Executive on deadline.

Attend to personal matters of the Executive (if required) in the strictest confidence.

**Required Knowledge and Experience**:
10 plus years - Demonstrable experience in an administration/executive assistant/PA role in a highly pressurised environment requiring tact, judgment, and discretion in handling internal and external contacts (essential).

Experience of diary management/researching and booking of travel and accommodation (essential).

Experience of successfully working with senior management (essential).

Organization skills: Well-organized, able to handle a number of different tasks simultaneously. Strong ability to follow detailed methodologies. Capability to effectively multitask and strong co-ordination and planning skills. Strong ability to prioritize.

Decision-making: Analytically evaluating information in a systematic manner to solve problems and make effective decisions. Detail orientated.

Teamwork: Co-operates and works well with others in the pursuit of team goals; shares information; supports others

Client orientation: Identifies and addresses the needs of internal and/or external clients appropriately and speedily.

Interpersonal impact: Builds trusting relationships between individuals and teams through open and honest communication.

Work & self-management: Displays energy, drive, and initiative to achieve personal and/or team objectives. Manages & completes agreed tasks, on time, to required standard and overcoming obstacles. Ability to handle last minute changes. Well-presented / representative of Hollard’s image.

Communication skills: Ability to communicate effectively in verbal and written forms.

Other:
- Demonstrate common sense, self-motivation, with a can-do take-charge approach.

**Educational Requirements**:
Demonstrable experience is more important, but the following is a minimum:
Ma

  • Executive Personal Assistant

    2 weeks ago

    Parktown, South Africa Rand Mutual Assurance Full time

    **THE JOB AT A GLANCE** As an Executive Personal Assistant, you will be responsible for supporting and providing the assigned Exco member/s with general administrative and secretarial assistance. You will be responsible for attending to visitors, dealing with enquiries and supplying information to internal/external customers (Board of Directors, Internal...

  • Personal Assistant

    1 week ago

    Parktown, South Africa Hollard Recruitment Full time

    **Job Advert Summary**: Hello an exciting new opportunity has just become available in our Hollard Health, Administration area. We are looking to recruit an Personal Assistant (Permanent). Hollard Health (“HH”) is looking for a mature and experienced Personal Assistant to the CEO of Hollard Health with a supporting role to the HH Exco team. Excellent...

  • Executive Personal Assistant

    2 weeks ago

    Parktown North, Gauteng, South Africa Rand Mutual Assurance Full time

    THE JOB AT A GLANCEAs an Executive Personal Assistant, you will be responsible for supporting and providing the assigned Exco member/s with general administrative and secretarial assistance. You will be responsible for attending to visitors, dealing with enquiries and supplying information to internal/external customers (Board of Directors, Internal Staff...

  • Personal Assistant

    2 weeks ago

    Parktown North, Gauteng, South Africa Hollard Recruitment Full time

    Job Advert Summary:Hello an exciting new opportunity has just become available in our Hollard Health, Administration area. We are looking to recruit an Personal Assistant (Permanent).Hollard Health ("HH") is looking for a mature and experienced Personal Assistant to the CEO of Hollard Health with a supporting role to the HH Exco team. Excellent admin and...

  • Executive Assistant

    4 weeks ago

    Parktown, South Africa Hollard Recruitment Full time

    **Job Advert Summary**: Helloan exciting new opportunity has just become available in our Hollard Life Solutions busines unit. We are looking to recruit an Executive Assistant. **Responsibilities and Outputs**: - Co-ordinate and facilitate the implementation, monitoring and review of strategic projects in the Life Solutions business. - Assist in the...

  • Personal Assistant

    2 weeks ago

    Parktown North, Gauteng, South Africa AJ Personnel Full time

    Main purpose of the job: To provide support to the Executive DirectorLocation:- Ezintsha - 32 Princess of Wales Terrace, Parktown JohannesburgKey performance areas: Proactive diary management Arrange meetings take minutes, assemble, and distribute meeting packs timeously, follow up on meeting actions and track progress In the absence of the Executive...

  • Personal Assistant/marketing Co-ordinator

    4 weeks ago

    Parktown, South Africa HCV Full time

    Personal Assistant / Marketing Co-ordinator position available for insurance underwriting company in Parktown, Johannesburg. The company specialises in Heavy Commercial Vehicles Underwriting with a focus on the SME market. The company has been in operation for about 30 years and has a good track record in the industry. - **Minimum requirements**:_ - Diploma...

  • Coid and Ops: Personal Assistant

    4 weeks ago

    Parktown, South Africa Rand Mutual Assurance Full time

    **THE JOB AT A GLANCE** As a Personal Assistant, you will be reporting to the Head: Quality Management & Head: Project Management. You will be responsible for administrative and secretarial tasks to optimize the time management and performance of the Head of Departments. You will be the first point of contact, dealing with correspondence and phone calls,...

  • Personal Assistant

    2 weeks ago

    Parktown North, Gauteng, South Africa AJ Personnel Full time

    Main purpose of the job: To work closely with the Institute Director and provide highlevel support by acting as the first point of contact in dealing with queries and managing the administration of her daytoday operationsLocation:- Parktown, JohannesburgKey performance areas: Organise and maintain the Project Director's diary Coordinate and schedule relevant...

  • Executive Assistant

    2 weeks ago

    Parktown North, Gauteng, South Africa Hollard Recruitment Full time

    Job Advert Summary:Helloan exciting new opportunity has just become available in our Hollard Life Solutions busines unit. We are looking to recruit an Executive Assistant.Responsibilities and Outputs: Coordinate and facilitate the implementation, monitoring and review of strategic projects in the Life Solutions business. Assist in the formulation and...

  • Personal Assistant

    2 weeks ago

    Parktown North, Gauteng, South Africa Curro Holdings Ltd Full time

    At Curro, we care:Personal Assistant:The Kings SchoolVacancy Reference: 16856:Hey there At Curro, we're more than just a team, we're a family. We're on the lookout for go-getters, the dreamers, and the doers. Ready to roll up your sleeves and join a place where we value fun as much as we value hard work? Are you ready?What are we looking for?We are looking...

  • Coid and Ops: Personal Assistant

    2 weeks ago

    Parktown North, Gauteng, South Africa Rand Mutual Assurance Full time

    THE JOB AT A GLANCEAs a Personal Assistant, you will be reporting to the Head: Quality Management & Head: Project Management. You will be responsible for administrative and secretarial tasks to optimize the time management and performance of the Head of Departments. You will be the first point of contact, dealing with correspondence and phone calls, managing...

  • Executive Assistant

    2 weeks ago

    Parktown North, Gauteng, South Africa ClarkHouse Human Capital Full time

    Gauteng, Johannesburg North- (Market related)Experience Required Minimum of 4 years' experience as an Executive Assistant with audit/consulting firms You should have experience supporting senior individuals, rather than working as a team assistantGet in touch with Melissa to discover more about this incredible opportunity For more information please...

  • Assistant Actuarial Executive

    2 weeks ago

    Parktown North, Gauteng, South Africa Communicate Recruitment Full time

    A leading Actuarial consultancy firm is looking for an Assistant Actuarial Executive.Job & Company Description:This company has a reputation for being a reliable source of actuarial and analytical solutions. They provide professional service and ensure they have the most equipped teams to their clients. The primary responsibility of the role will be...

  • Executive: Commercialization and Strategy

    2 weeks ago

    Parktown, South Africa Rand Mutual Assurance Full time

    **THE JOB AT A GLANCE** Reporting to the Group CIO, the Executive: Commercialization and Strategy will be responsible for continuously assisting with the commercialization of the AIT system and development and implementation of the strategy, supporting, and advising managers in operationalizing strategic initiatives of the AIT division through the seamless...

  • Team Assistant

    4 weeks ago

    Parktown, South Africa Rand Mutual Assurance Full time

    As a Team Assistant you will provide general administrative support to a department or group of professionals. Work is performed under general supervision and requires independence and discretion. Route or answer routine correspondence and maintain confidential department records and files. Assist in the formulation of the department budget, business...

  • Executive Office Business Manager

    4 weeks ago

    Parktown, South Africa H2R Africa Full time

    One of our clients in the Financial industry has a vacancy available for an Executive Office Business Manager to join their team. Job Purpose: The key areas of responsibility entail managing governance, risk management, regulatory compliance and operations of the National Payment System of South Africa. These functions are fulfilled through various...

  • Customer Account Executive

    1 week ago

    Parktown, South Africa Rand Mutual Assurance Full time

    **THE JOB AT A GLANCE** As a Customer Account Executive, you will be responsible for growing the number of lives within the COID business through effective customer engagement and the position of a value proposition to the targeted employers to move to RMA. The incumbent will be required to manage and resolve client services queries and visit clients to...

  • Repair Shop Assistant

    4 days ago

    Parktown, South Africa Motus Corporation Full time

    **Motus Toyota Parktown** currently holds a vacancy for a** Repair Shop Assistant.** Reporting to the **Manager: Service,** this position will be suited to a person who has previously worked in a workshop environment **Position Overview**: **Specific Role Responsibilities**: - To assist with the repair of vehicles under the instructions of a Technician -...

  • IT Executive: Devsecops

    4 weeks ago

    Parktown, South Africa PPS Recruitment Full time

    **Job Advert Summary**: **Minimum Requirements**: **Education**: - Bachelor’s degree or Hons in information technology, computer science, or related field is required - Master’s degree in information technology or a technology-related discipline is preferred. **Experience**: - 8-10 years in managing suppliers and large contracts - Experience in...