Guest Liaison

7 days ago

Cape Town, South Africa AccorHotel Full time

**Company Description** Why work for Accor?** We are far more than a worldwide leader. We welcome you as you are and you can find a job and brand that matches your personality. We support you to grow and learn every day, making sure that work brings purpose to your life, so that during your journey with us, you can continue to explore Accor's limitless possibilities.

**About Fairmont Hotels & Resorts**: At Fairmont Hotels & Resorts we offer our guests the finest hospitality experience in each of our destinations. We know that to offer our guests the best, we first need to offer our employees the best. That is why you'll find exceptional work opportunities-throughout North America and the Caribbean, Europe and Africa, the Middle East and Asia Pacific-as well as industry-leading training, career development, recognition and rewards, Fairmont Hotels & Resorts is a celebrated collection of hotels that included landmark locations like London's The Savoy, New York's The Plaza and Shanghai's Fairmont Peace Hotel. Our teams are guided by values of Respect, Integrity, Teamwork and Empowerment: we employ the highest ethical and quality standards, treating all colleagues with fairness and dignity. A community and environmental leader, Fairmont is also regarded for responsible tourism practices and award-winning Green Partnership program. An exciting future awaits

Do what you love, care for the world, dare to challenge the status quo **#BELIMITLESS**
**Job Description** Scope of Position**:
As a Guest Liaison, you will be responsible for handling all incoming calls as well as treating all in house guests’ requests 24 hours a day, 7 days a week, in order to ensure their stay at the Fairmont Hotel becomes a memorable moment.

**Job Requirements and Qualifications**:

- Proficiency in the English including written and verbal communication.
- Outstanding communication and interpersonal skills
- Experienced in Property Management Systems, i.e. Opera Cloud, Office Suite (Word, Excel and PowerPoint) and Midas
- Previous experience would be advantageous.
- Developing and nurturing interpersonal relationships (with guests, suppliers and colleagues alike)
- Experience in the hospitality and tourism industry preferable.
- Excellent organizational and planning skills.
- Team player.
- Have the ability to work under pressure.
- Enjoy anticipating and exceeding guest expectations.
- Self-Motivator.
- Basic reservations knowledge will be advantageous.
- Good general knowledge of the Front Office Department.

**Main Responsibilities**:

- This is a multi-skilled role incorporating both Front Office and Food and Beverage Duties in line with the business demands.
- You will have the ability to multi-task while under pressure and have a proactive personality in this busy hands on role.
- Welcomes guests and fosters customer loyalty though his/her friendly manner.
- Ensuring that each and every guest has been offered the ACCOR ALL LOYALTY program in accordance with Hotel Standards.
- Handles and resolves any guest complaints.
- Provides guests with a single point of contact throughout their stay.
- Based in the lobby and ready to assist at any stage of the guests stay, from check in to check out and all required in between.
- The role includes Checking and Checking out Guest in compliance with internal procedures.
- Working in the Food and Beverage outlets including Breakfast, Bar, Lunch and Dinner if required
- Support the Reservations Team Member when needed.
- Support the Back Office Experts when needed.
- Preparing guest arrivals for the following day where required.
- Ensuring a brief overview is given to guests of Hotel Facilities.
- To manage guest billing and accounts.
- To facilitate payments at check-in and check-out.
- Preparing for guest check-out.
- Preparing City Ledgers.
- Performing Foreign Exchange Transactions if operationally required.
- Performing paid-outs and cash advances if operationally required.
- Posting miscellaneous charges.
- Providing Tax Invoices if and when required.
- Facilitating guest courier and receiving parcels on guest behalf in the absence of Concierge.
- Handling all guests monetary related needs and issues.
- Supply guests with information about the hotel, Cape Town and surrounds and any other general questions they might have.
- Booking of Restaurants and online Services such as Table Mountain and Robben Island Tickets.
- Passes on information as necessary to other departments (floor staff, technical etc.) and to other members of the Guest Services Team.
- Ensures that all guests documentation is up-to-date and available to support Back Office Expert.

**Levels of accountability**:

- Reports directly to the Assistant Front Office Manager and in his/her absence the Front Office Manager is responsible for the department.
- Following up on daily tasks such as Payment Query accounts, preparing traces and alerts for future bookings.

**Financial: Satisfied Shareholders**:

- Checking the billing

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