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Manager Secretariat Services

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Johannesburg, South Africa Rand Water Full time

**Job Advert Summary**: To provide an efficient and effective company secretariat service to the PIC, its subcommittees and other Governance Structures of Rand Water (“RW”) and to ensure compliance with governance and statutory requirements.
**Minimum Requirements**: - LLB/CIS or equivalent company secretariat qualification - 3-4 years secretariat experience i.e. PIC and committee meeting co-ordination, administration and secretariat services - 3-5 years managerial experience - Willingness to work irregular hours as and when required
**Primary Duties**: - Provide strategic support to the office of the Corporate Services Secretariat - Manage secretariat function and other secretariat activities - Ensure that Secretariat Department provides an effective and efficient service to all RW entities and within the prescribed timelines - Keep abreast and monitor the legislative developments, corporate governance standards and advice the committees on the developments - Assist with the compilation of the departmental business plan and assist with monitoring of the departmental budget - Ensure that meeting packs are compiled in accordance with the prescribed process and ensure distribution of meeting packs with the prescribed timelines - Ensure that all secretariat documents are filed in line with the RW Record Management Policies - Maintain minute books and other statutory documents in accordance with the legal requirements and best governance practices - Assist in managing team performance and compiling team training development plan - Collate reports and ensure that any other documentation prepared is of good quality and in line with Secretariat quality standards - Maintain continuity across the business by documenting and communicating actions, resolutions of meetings and meeting requirements - Assist with compilation of the annual work plan, departmental processes, arrangement of PIC inductions, review of PIC policies and the governance framework - Ensure compliance with the applicable legislation and the governance standards within the organisation
**Knowledge**: - Practical knowledge and understanding of the requirements of PFMA, Water Services Act, Companies Act and any other applicable legislation - High level of minute taking - Understanding of public sector and corporate governance - Advanced MS Office Suite
**Skills**: - Excellent command of English - Good interpersonal skills - Information management and monitoring - Planning and organising skills - Telephone etiquette - Ability to interact at senior level - Deadline driven - Ability to work under pressure - Attention to detail - Facilitation and presentation skills - Leadership skills - Negotiation skills
**Attitude**: - Maintain confidentiality - Retain professional image at all times - Integrity - Honesty - Ability to work independently and in a team - Dealing with unrealistic demands - Customer service orientation - Quality orientation - Proactive - Self starter