Secretariat and Legal Administrator

3 months ago


Johannesburg, South Africa Babantle Experts Full time

Main Responsibilities (not limited to):

  • Manage general secretariat diary and Board & Committee meetings.
  • Ensuring all Board member have access to the relevant information.
  • Global Partners: Governance Instrument- Managing migration and onboard for Board and committee members.
  • Maintain and update Declaration of Interests for Board Members.
  • Ensure that all Board members personal information is up to date on the company systems.
  • Update regulators on Board membership.
  • Maintain Statutory records.
  • Circulate round robin resolutions and documents to the directors for signature
  • Updated and filed Declaration of Interests documents of Board Members
  • Collect the required information to update, prepare and process for submission directly on the CIPC e-service portal of Service providers.
  • Assist with reviewing contracts where necessary.
  • Updated Trust and Company information electronically and ensure hard copies are available for submission.
  • Arrange local and International travel logistics for the Board members and the Department.
  • Ensure all Travel information is accurately and timeously communication with external and internal stakeholders.
  • Professional and diligent communication with Trustees, Service Providers and Staff members, ensuring all stakeholders are updated on relevant Boards and Committee information via email, Aide Memoire and telephonically

Minimum Requirements:

  • Legal Qualification
  • Secretariat qualification
  • 2 years secretariat / legal admin experience



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