Secretariat and Legal Administrator
3 months ago
Main Responsibilities (not limited to):
- Manage general secretariat diary and Board & Committee meetings.
- Ensuring all Board member have access to the relevant information.
- Global Partners: Governance Instrument- Managing migration and onboard for Board and committee members.
- Maintain and update Declaration of Interests for Board Members.
- Ensure that all Board members personal information is up to date on the company systems.
- Update regulators on Board membership.
- Maintain Statutory records.
- Circulate round robin resolutions and documents to the directors for signature
- Updated and filed Declaration of Interests documents of Board Members
- Collect the required information to update, prepare and process for submission directly on the CIPC e-service portal of Service providers.
- Assist with reviewing contracts where necessary.
- Updated Trust and Company information electronically and ensure hard copies are available for submission.
- Arrange local and International travel logistics for the Board members and the Department.
- Ensure all Travel information is accurately and timeously communication with external and internal stakeholders.
- Professional and diligent communication with Trustees, Service Providers and Staff members, ensuring all stakeholders are updated on relevant Boards and Committee information via email, Aide Memoire and telephonically
Minimum Requirements:
- Legal Qualification
- Secretariat qualification
- 2 years secretariat / legal admin experience
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